EPS - R-91280 Protocol Criminal Justice Signed.pdf

EMERGENCY PURCHASE STATEMENT

Statement Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 60505State: ILCity: AuroraAddress: 1000 Corporate Boulevard

Vendor: Protocol Criminal Justice, Inc.

Zip: 62794-9277State: ILCity: SpringfieldAddress: 1301 Concordia Court

Division: Parole DivisionAgency: Illinois Department of Corrections

Emergency Purchase Details Reference #: R-91280 / B-21398

Emergency Category (select the appropriate option from the drop-down menu below):

Involving threat to public health or public safety

Reason for selection of this particular vendor:

The Vendor, Protocol Criminal Justice, Inc., was the previous Vendor of contract number 0915015 that expired on 3/29/2021.

The Illinois Department of Corrections (IDOC) is responsible for the post incarcerative offender supervision and services until end-of-sentence discharge. IDOC incorporates supervision, monitoring, and surveillance of releasees, in order to provide public safety to the citizens of the State of Illinois, while providing releasees with a continuum of case management and treatment services. This procurement encompasses services at various levels for each and every person released from an IDOC facility to the community. IDOC desires to continue with Vendor, Protocol Criminal Justice, Inc., who shall provide and maintain a Parole Division Communications and Control Center and related case management services.

Description of supplies or services to be provided:

The Vendor provides a central computer system which will receive, store and immediately disseminate the date generated by the monitoring equipment to designated IDOC personnel through IDOC's system of record. The systems runs continuously and is monitored by the Vendor on a 24 hours per day, seven days per week basis. IDOC will not purchase equipment for use by the Vendor.

The vendor maintains all equipment and systems necessary to provide the requested services. The contract will ensure the committed felons and/or parolees have continuous monitoring.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: March 30, 2021 Estimated End Date*: June 27, 2021

Amount of this expenditure is: $2,000,000.00 Actual or Estimated*: Estimated *

*Actual end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Statement Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 60505State: ILCity: AuroraAddress: 1000 Corporate Boulevard

Vendor: Protocol Criminal Justice, Inc.

Zip: 62794-9277State: ILCity: SpringfieldAddress: 1301 Concordia Court

Division: Parole DivisionAgency: Illinois Department of Corrections

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: PSA

Printed Name: Claire Salvador Date: March 30, 2021

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 60505State: ILCity: AuroraAddress: 1000 Corporate Boulevard

Vendor: Protocol Criminal Justice, Inc.

Zip: 62794-9277State: ILCity: SpringfieldAddress: 1301 Concordia Court

Division: Parole DivisionAgency: Illinois Department of Corrections

Extension Justification Reference #:

Original Emergency Term Start Date: Original Emergency Term End Date:

Amount of original: Actual or Estimated*:

Expected Extension Start Date: Expected Extension End Date*:

Amount of extension expenditure: Actual or Estimated*:

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

EMERGENCY PURCHASE EXTENSION

Extension Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 60505State: ILCity: AuroraAddress: 1000 Corporate Boulevard

Vendor: Protocol Criminal Justice, Inc.

Zip: 62794-9277State: ILCity: SpringfieldAddress: 1301 Concordia Court

Division: Parole DivisionAgency: Illinois Department of Corrections

Signatures Reference #:

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title:

Printed Name: Date:

Approved CPO/SPO Signature: Date:

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 60505State: ILCity: AuroraAddress: 1000 Corporate Boulevard

Vendor: Protocol Criminal Justice, Inc.

Zip: 62794-9277State: ILCity: SpringfieldAddress: 1301 Concordia Court

Division: Parole DivisionAgency: Illinois Department of Corrections

Final Costs and Term Reference #:

Final total cost of supplies and services: Final total term of contract:

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title:

Printed Name: Date:

Page of

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

11.0.0.20130303.1.892433.887364

The Illinois Department of Corrections (IDOC) is responsible for the post incarcerative offender supervision and services until end-of-sentence discharge. IDOC incorporates supervision, monitoring, and surveillance of releasees, in order to provide public safety to the citizens of the State of Illinois, while providing releasees with a continuum of case management and treatment services. This procurement encompasses services at various levels for each and every person released from an IDOC facility to the community. IDOC desires to continue with Vendor, Protocol Criminal Justice, Inc., who shall provide and maintain a Parole Division Communications and Control Center and related case management services.