EPS for White Clay Targets at WSRC.pdf

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EMERGENCY Notice: WSRC Emergency Purchase White Flyer Clay Targets
Solicitation number
23-422DNR-DIREC-B-37603
Issued by
St. Clair County, Illinois

About this file

This document is an Emergency Purchase Statement from the State of Illinois Chief Procurement Office for General Services. It outlines an emergency procurement for white flyer clay targets for the World Shooting Recreational Complex (WSRC) operated by the Illinois Department of Natural Resources (IDNR). The emergency purchase is needed to address a shortage of targets that would cause serious disruption to shooting events scheduled year-round at the WSRC. G Pare Inc., a vendor located in Kentucky, has the required targets in stock and can immediately deliver multiple semi-load shipments to meet the WSRC's needs. This emergency purchase will provide the targets until a formal Invitation for Bid (IFB) contract can be completed. The expected start date is June 14, 2023 and the expected end date is September 11, 2023, with an estimated total expenditure of $84,475.65 to be funded through state appropriated funds. There are currently no Business Enterprise Program (BEP) registered vendors that provide the required clay targets.

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

VendorZip: 42140
VendorState: KY
VendorCity: Gamaliel
VendorAddress: 1497 Fountain Run Rd P.O. Box 240
Vendor: G Pare Inc
AgencyZip: 62286
AgencyState: IL
AgencyCity: Sparta
AgencyAddress: 1 Main Event Ln
AgencyDivision: WSRC
AgencyUniversity: IDNR
CurrentMasterPage:
MasterPageCount:
ReferenceNumber:
DropDownListQuickPurchase: To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues
CheckBox1ProtectingHealth: 0
CheckBox2DiscountedPrice: 0
CheckBox3RareItems: 0
CheckBox4Entertainment: 0
CheckBox5AvoidLapsing: 0
ExplanationForSelectingVendor: The World Shooting Recreational Complex has shooting events scheduled year round, running out of targets will cause a serious disruption with the cancellation of events. This would be a hardship to the participants and public which have made travel arrangements as well as the State of Illinois in the loss of revenue through state and local tourism dollars. G Pare Inc. has in stock, all of the standard and special targets immediately needed to keep from canceling any events. Through this purchase, IDNR can fill our emergency request for both public shooting as well as special events until such time a formal IFB contract can be published and finalized. G Pare Inc. stocks the identical targets required by the ATA for their sanctioned shoots including the Grand American held at our facility which by standardizing targets will eliminate the amount of labor required to remove, repack and store while losing targets to breakage in all of our targets out of the trap houses. Revenue from shooting events are approximately $250,000.00 annually.

Because OLM has now taken over half of our West Target Barn and half of our Maintenance Building, there isn't much room for target storage therefore the shipments will be staggered by delivering in three semi loads in order to meet needs while maintaining storage capacity. Currently there is a procurement being drafted for additional storage containers.

ExplanationSuppliesServices: White Flyer Clay targets for shooting sport at the Sporting Clays and Trap/Skeet Ranges.
TextField1: There are currently no BEP registered vendors that provide clay targets.
CheckBoxYes: 0
CheckBoxNo: 1
ExplanationDoesNotMeetNeed:
TextFieldExpectedStartDate: 2023-06-14
TextFieldExpectedEndDate: 2023-09-11
TextFieldAmountExpenditure: 84475.65
ActualOrEstimated1: Actual
CheckboxFederalFunds: 0
CheckboxStateAppFunds: 1
CheckBoxStateGrantFunds: 0
CheckBoxOther: 0
IfOtherExplainTextField:
AuthorizedSignature:
TitleField: Interim Executive Director
PrintedNameField: Cheryl Smith
AuthorizedDateField: 06/12/2023

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