Epoxy Floor System RFP 9-1-square footage.pdf

Legal Notice Request for Proposal for Epoxy Floor System

August 29, 2025

NOTICE IS HEREBY GIVEN – The City of Spartanburg is requesting proposals from qualified Epoxy Floor System firms for the installation of an epoxy coating at a newly constructed facility,18,750 square feet. The epoxy system must be suitable for aircraft operations and meet all relevant performance and durability standards.

Interested firms are encouraged to review the full scope of work and submission requirements as outlined in the RFP documentation.

Proposal Number: 2526-09-16-01

The City of Spartanburg hereby notifies all proposers that it will affirmatively ensure that all disadvantaged and women’s business enterprises are afforded full opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of gender, race, color, or national origin in consideration for an award.

The City of Spartanburg reserves the right to reject any or all proposals or to waive any informality in the qualifications process. Proposals may be held by the City of Spartanburg for a period not to exceed sixty

(60) days from the date of the opening of Proposals for the purpose of reviewing the Proposals and investigating the qualifications of prospective parties prior to awarding of the Hangar Rehabilitation. The complete proposal package is also available at www.cityofspartanburg.org by following the links for Invitations for Bids.

Any questions regarding this RFP should be directed to Terry Connorton, Airport Director, at tconnorton@cityofspartanburg.org or (864) 580-5004. The email subject line should read Proposal Number: 2526-09-16

The Pre-Bid Conference will be held on September 9, 2025, at 10:00 AM, located at 800 Ammons Rd, Spartanburg, SC 29306. During this time, questions will be addressed, followed by a site walkthrough.

Proposal Submission Guidelines Please submit all sealed proposals to Carl Wright, Procurement and Property Manager, by September 16, 2025. All proposals will be publicly opened and read aloud in the lower-level Conference Room at 295 E Main St, Spartanburg, SC 29302, immediately following the submission deadline.

Proposals can be hand-delivered or mailed to the following address:

City of Spartanburg Attn: Procurement and Property Division 295 E Main St, Spartanburg, SC 29302

P.O. Drawer 1749 Spartanburg, SC 29304

For further information and a complete Proposal Package, please get in touch with the Procurement and Property office via email city_procurement@cityofspartanburg.org The City of Spartanburg now utilizes BidNet Direct, a widely used cloud-based procurement platform that connects our buyers with

City of Spartanburg Procurement and Property Division P.O. Drawer 1749

295 E Main St, Spartanburg, SC 29302

Procurement Department

Phone (864) 596-2049 - Fax (864) 596-2365 http://www.cityofspartanburg.org/ mailto:tconnorton@cityofspartanburg.org mailto:city_procurement@cityofspartanburg.org businesses seeking contracting opportunities. It is highly reccument that you become a free registered member.

A full proposal package is also available at http://www.bidnetdirect.com//cityofspartanburg . The following Proposal Number must be placed on the outer envelope for the bid to be stamped as accepted on time: Proposal Number: 2526-09-16-01

Spartanburg Downtown Memorial Airport Request for Proposals

Solid Color Epoxy Floor System

Proposal Number: 2526-09-16-01 http://www.bidnetdirect.com/cityofspartanburg

INTRODUCTION

Spartanburg Downtown Memorial Airport (KSPA) requests proposals from Epoxy Floor System

Engineers. The City of Spartanburg owns and operates the Airport, which is managed by an

Airport Director. The City will enter into a purchase agreement with the successful proposer.

II. PROPOSAL SUBMISSION AND DUE DATE:

The following is a schedule of events for this proposal process:

Distribution of Bidding Documents begins September 1, 2025

Prebid Conference September 9, 2025

Proposals Due to the City of Spartanburg Procurement & Risk Manager September 16, 2025

Notification of Award: By TBD

Any questions regarding this RFP should be directed to Terry Connorton, Airport Director, at tconnorton@cityofspartanburg.org or (864) 580-5004. The email subject line should read (“

Epoxy Floor System) Proposal Number: 2526-09-16

Interested proposers should submit five (5) copies of their proposals in a sealed envelope marked No Proposal Number: 2526-09-16 by September 16, 2025 not later than 3:00 pm, sent to the following address:

City of Spartanburg Attn: Procurement and Property Division 295 E Main St, Spartanburg, SC 29302 P.O. Drawer 1749

Proposals received after 3:00 p.m. on September 16, 2025, may not be considered.

NO FAXED OR EMAILED PROPOSAL DOCUMENTS WILL BE ACCEPTED.

III. BUSINESS QUALIFICATIONS

1. Established Epoxy Floor System Enginnering Company

2. Have an Equal Opportunity Employment Program Plan.

3. A Detailed File Report on their corporation or Limited Liability Company

4. Provide Corporation/LLC Search/Certificate of Good Standing

6. No Ongoing Litigation.

IV. CONTENT OF PROPOSALS

Proposals must address, in detail, Section III of this RFP to be considered. Please estimate the installation and provide additional information or products to consider when evaluating your mailto:tconnorton@cityofspartanburg.org proposal. If any proposal fails to address the specified requirements, the proposal shall be deemed non-responsive and disqualified.

PROPOSED SCOPE OF WORK

• Grind with 25 grit metals to open concrete.

• Repair cracks and divots with polyurea crack filler

• Grout coat the entire floor with polyurea to fill remaining pin holes in floor .

• Regrind floor to remove grout overfill

• Shot blast floor to dedust and profile for Mvbprimer

• Install Moisture Vapor Barrier Primer

• Install Epoxy BodyCoat

• InstallHi wear Urethane

• Filling expansion joints with polyurea for a seamless floor

• Color TBD

V. REJECTION OF PROPOSALS

KSPA may reject any proposals that do not comply with this RFP. The City of Spartanburg reserves the right to reject all proposals if it is in the best interest of the City.

VI. PROTESTS

Any complaints of perceived inequities related to the RFP shall be submitted to Carl Wright, Procurement & Risk Manager, at the address listed in this RFP within five (5) days after notification of the selected aviation business.

VII. COSTS

The City of Spartanburg is not liable for any costs incurred by a proposer in preparing proposals.

VIII. EVALUATION AND AWARD

The Airport Director will select the proposer who is most qualified and meets the airport's needs.

They will then recommend the best-qualified proposer to the city of Spartanburg.

The successful proposer may begin the hangar rehabilitation project only after receiving written notice of their selection as the fuel pump engineer and after completing a fully executed service agreement or contract.