Epoxy Floor System add.pdf

I. INTRODUCTION

Spartanburg Downtown Memorial Airport (KSPA) requests proposals from Epoxy Floor System Engineers. The City of Spartanburg owns and operates the Airport, which is managed by an Airport Director. The City will enter into a purchase agreement with the successful proposer.

II. PROPOSAL SUBMISSION AND DUE DATE:

The following is a schedule of events for this proposal process:

Distribution of Bidding Documents begin September 1, 2025

Prebid Conference September 9, 2025

Proposals Due to the City of Spartanburg Procurement & Risk Manager September 16, 2025

Notification of Award: By TBD

Any questions regarding this RFP should be directed to Terry Connorton, Airport Director, at tconnorton@cityofspartanburg.org or (864) 580-5004. The email subject line should read (“ Fuel Pump Installation) Proposal Number: 2526-09-16

Interested proposers should submit five (5) copies of their proposals in a sealed envelope marked No Proposal Number: 2526-09-16 by September 16, 2025 not later than 3:00 pm, sent to the following address:

City of Spartanburg Attn: Procurement and Property Division 295 E Main St, Spartanburg, SC 29302 P.O. Drawer 1749 Spartanburg, SC 29304

Proposals received after 3:00 p.m. on September 16, 2025, may not be considered.

NO FAXED OR EMAILED PROPOSAL DOCUMENTS WILL BE ACCEPTED.

III. BUSINESS QUALIFICATIONS

1. Established Epoxy Floor System Enginnering Company

2. Have an Equal Opportunity Employment Program Plan.

3. A Detailed File Report on their corporation or Limited Liability Company

4. Provide Corporation/LLC Search/Certificate of Good Standing

6. No Ongoing Litigation.

IV. CONTENT OF PROPOSALS

Proposals must address, in detail, Section III of this RFP to be considered. Please estimate the installation and provide additional information or products to consider when evaluating your proposal. If any proposal fails to address the specified requirements, the proposal shall be deemed non-responsive and disqualified.

PROPOSED SCOPE OF WORK

• Grind with 25 grit metals to open concrete.

• Repair cracks and divots with polyurea crack filler

• Grout coat the entire floor with polyurea to fill remaining pin holes in floor .

• Regrind floor to remove grout overfill

• Shot blast floor to dedust and profile for Mvbprimer

• Install Moisture Vapor Barrier Primer

• Install Epoxy BodyCoat

• InstallHi wear Urethane

• Filling expansion joints with polyurea for a seamless floor

• Color TBD

V. REJECTION OF PROPOSALS

KSPA may reject any proposals that do not comply with this RFP. The City of Spartanburg reserves the right to reject all proposals if it is in the best interest of the City.

VI. PROTESTS

Any complaints of perceived inequities related to the RFP shall be submitted to Carl Wright, Procurement & Risk Manager, at the address listed in this RFP within five (5) days after notification of the selected aviation business.

VII. COSTS

The City of Spartanburg is not liable for any costs incurred by a proposer in preparing proposals.

VIII. EVALUATION AND AWARD

The Airport Director will select the proposer who is most qualified and meets the airport's needs.

They will then recommend the best-qualified proposer to the city of Spartanburg.

The successful proposer may begin the hangar rehabilitation project only after receiving written notice of their selection as the fuel pump engineer and after completing a fully executed service agreement or contract.

Contractor name:_______________

Item Description Unit Qty. Total

1 Grinding 1 L.S.

2 Repairing cracks & repair existing pad 1 L.S.

3 Grout coat with polurea fill oin holes in floor 1 L.S.

4 Regrind floor to remove grout overfill 1 L.S.

5 Shot blast floor to dedust & Mvb Primer 1 L.S.

6 Install moisture vapor barrier primer 1 L.S.

7 Install epoxy body coat 1 L.S.

8 Install HI wear urethane 1 L.S.

9 Fill expansion joints w/ polurea 1 L.S.

10 Color (TBD) 1 L.S.

Proposal Total Cost

Total Cost in Words

Epoxy Floor System Installation Airport

Bid Submittal www.cityofspartanburg.org

BUSINESS LICENSE APPLICATION

Business Licenses expire April 30th each year.

PO Drawer 1749 | 295 E Main St | Spartanburg, SC 29302 Phone: (864) 596-2055 finance@cityofspartanburg.org

For Calendar Year

License Number (office use only):

1. Business Location (If business is located outside City limits, write OUTSIDE):

Physical street address: _____________________________________________________

3. Describe business activity:

4. NAICS code (required):

5. Rate Class (office use only):

2. Mailing Information:

Legal/Organization name: ___________________________________________________

Doing Business As Name: ___________________________________________________

Mailing address: ___________________________________________________

Phone: ______________________________ Email:___________________ __________

6. Applying for:

□New (Open ____/____/____) □Renewal □Closed (____/____/____)

7. Ownership:

□Individual □Partnership □Corporation □LLC: _____________

Minority/woman owned: □No □Yes

8. Federal Employer Identification Number or Social Security Number:

(required)

9. Contractor’s License & Expiration (if applicable):

10. Gross Revenue (Choose one section only: a, b, or c. Nonresident businesses report gross revenue earned within the City limits only):

a. New Business

1. Total estimated gross revenue for the remainder of the year ending December 31st (Round up to a whole thousand) a.1. $ ______________

b. Established Business (First time renewing; Please call office for assistance)

1. Gross revenue from last calendar year. (or business fiscal year)

2. Resident business only: Allowable ordinance deductions from last year, if applies (see back).

3. Total adjusted gross revenue (Line b.3. minus Line b.2. plus or minus Line b.1. (Round up to a whole thousand) b.1. ______________ b.2.- ______________ b.3.= ______________

(indicate + or -)

c. Nonresident Contractor

1. Contract amount. (Round up to a whole thousand) c.1. ______________

11. Calculation of fee (New Businesses call for Additional Fee and Base Fee amounts):

A. Base Fee: Covers the first $2,000 in gross revenue. All businesses must pay at least the Base Fee.

B. Total revenue from Section 10: ________________ - $2,000 = ________________ ÷ 1,000 = X Addt’l Fee: Per $1,000 in gross revenue. Multiply final amount by the Addt’l Fee.

C. Subtotal:

D. Penalties: Operation without a current license. Add 11.a. and 11.b and multiply by: Minimum is $40.00

E. Total Due: Add 11.c., and 11.d (if penalty applies)

$ ____________ Base

$ ____________ Addt’l

a. $ ___________ b.+ ___________

c. = ___________ d.+ ___________

e. = ___________

12. Commercial Property class only: Include rental property street address and Tax Map Number (attach list if needed):

Address: __________________________________________________________________________ Tax Map #: __________________________________

13. Name, title, and ID for each owner/partner/officer (everyone authorized to make license changes/access financial information; attach list if needed):

Name: _____________________________________________ Title: ____________________________________ State: _____ DL or ID #: ______________________

Name: _____________________________________________ Title: ____________________________________ State: _____ DL or ID #: ______________________

This is to certify the above is a true statement of the business done or transacted at or through the above location. The information reported corresponds with the books and records of the business.

The exact amount returned as TOTAL GROSS REVENUE from this business or profession as reported herein is true and correct. I am familiar with the City ordinance providing for penalties and revocation of this license for making false or fraudulent statements in this application. The books of this business are available for inspection by authorized agent of the City. The issuance of a business license is conditional upon compliance with the ordinances of the City of Spartanburg and failure to so comply may result in revocation of the license in addition to other remedies.

Printed Name Signature of preparer Date

INSTRUCTIONS FOR FILING A BUSINESS LICENSE APPLICATION

General Guidelines:

Every person engaged in or intending to engage in any business, in whole or in part, in the City of Spartanburg shall file with the Finance Office a Business License Application form, under oath, for a license to engage in such business. All businesses must obtain a business license prior to beginning operation inside the City limits.

Print or type all information clearly. Complete all blank areas and sign the application to avoid delays in processing. This application will not be processed unless all requested information is provided and is legible.

Verify all pre-printed information and correct any errors.

Resident businesses must apply for their license renewals and pay the license fee in full by the last business day in April to avoid penalties.

Nonresident businesses must apply for their license renewals and pay the license fee prior to beginning work. Business License Adjustment forms should be used to upgrade licenses for additional revenue/ contracts/ jobs/ work/ change orders received within the same calendar year.

Businesses that fail to purchase the license after formal notification shall be subject to a Municipal Summons.

Specific Notes by Section:

2. The Legal/organization name is usually a corporation, partnership, or owner’s name (individuals should list last name first). The name that you are Doing Business As (DBA) appears on signage, vehicles, uniforms, business cards, and online/ phone book listings.

4. The six-digit North American Industry Classification System (NAICS) Code used on this application should match the NAICS code used on your

Federal Tax return if you are a Resident Business. Nonresident Businesses should use the NAICS code that reflects the majority of their activities within the City.

6. If you are opening a new business, please list the estimated opening date. If you have closed, please list the closing date and return form.

10. Businesses located inside City limits must report total gross income, whether derived from inside or outside of the City limits. Be certain that the reported gross income correspond with the records of the business and with the return filed for the corresponding year with the US Internal Revenue Service, SC Department of Income, or Insurance Commissioner. Businesses located outside City limits report income earned inside the City limits only. Resident businesses are required to provide tax returns after their first year of operation.

Deductions from your gross income are allowed if you are a resident business that pays a business license tax to another municipality. The deduction is limited to the gross income that was reported on that license. Satisfactory proof of this deduction must be attached to this application before the deduction will be allowed. A business may deduct sales, use, or excise taxes if these amounts are included in the total gross income.

Neither allowable ordinance deductions for resident businesses or adjustments for second year businesses may reduce the renewal license fee to an amount lower than the base fee. All businesses must pay at least the base fee.

The business license fee is based on gross income for the preceding calendar year or, in the case of Second Year businesses that were open for less than a full year during the first year of operation, on a twelve-month projected income based on the monthly average for the preceding calendar year.

License fees are not prorated for temporary or seasonal businesses or businesses operating for a portion of the year, because the license fee calculation is based on gross income.

11. Penalties are calculated at a percentage of the license fee, however, the minimum penalty is $40.00:

Penalties for nonresident businesses:

15% if not filed prior to beginning operation/ work in the City of Spartanburg

Renewal Penalties for Resident Businesses:

5% if not filed or postmarked by the last day of April 5% additional for each month thereafter, until paid (i.e. May = 5%, June = 10%, July = 15%, etc.)

For help completing this form, please call the City of Spartanburg Finance Office at (864) 596-2055 or visit us at 187 W Broad Street.

Applications and checks may be mailed to:

City of Spartanburg Business Licensing PO Drawer 1749 Spartanburg, SC 29304

TABLE B

CONTRACTOR

I certify that I own sufficient equipment to complete this project. Also below are sub-contractors that will work on this project.

Company Name

Contractor/Owner Signature Date

SUBCONTRACTORS

Company Name Owner / Agent / Contact

Address City / State / Zip

Federal ID No. or SS

Email Address Office Phone Number

Cell Phone Number

Company Name Owner / Agent / Contact

Address City / State / Zip

Federal ID No. or SS

Email Address Office Phone Number

Cell Phone Number

Table C

Contractor References

List only references you have completed work for in the last twelve months.

Company Name: Federal ID or SS#

Street Address: Telephone #:

City, State, Zip: Fax #:

Company Name

Contractor/Owner Signature Date

Exhibit A

Immigration Reform Act:

Read and Sign

Contractor agrees to verify the hiring eligibility of its employees as required under South Carolina’s Eligible Immigration Reform Act, S.C. Code Ann., § 41-8-10, et seq. by either registering and participating in the Federal Work Authorization Program (E-Verify) pursuant to the Statute or employ only workers who at the time of their employment possess a valid South Carolina Driver’s License or Identification Card or are eligible to obtain same or possess a valid Driver’s License or Identification Card from another state deemed by the Director of the Department of Motor Vehicles to have requirements at least as strict as those in South Carolina. Contractor certifies that it will comply with the Statute in its entirety and agrees to provide the Owner with documentation to establish applicability of the Statute to the Contractor and compliance by same.

I _________________________________________________________ Contractors Name certifies that it is compliant with the South Carolina Eligible Immigration Reform Act by either registering and participating in the Federal Work Authorization Program (E-Verify) pursuant to the Statute or employing only workers who at the time of their employment possess a valid South Carolina Driver’s License or Identification Card or are eligible to obtain same or possess a valid Driver’s License or Identification Card from another state which has been deemed by the Director of the Department of Motor Vehicles to have requirements at least as strict as South Carolina. By the signature below, the Contractor (Subcontractor, etc.) agrees to provide the City with documentation to establish the applicability of the Statute to the Contractor and by the signature below, certifies that it is compliant with the Statute with all regards. This certification and the requirements of this Statute require that the Contractor verify the hiring eligibility of its employees before and during the Project.

Name of Contractor (Subcontractor, etc.)

Contractors Signature

Date

Exhibit B Insurance Requirements

Winner will provide COI

CITY OF SPARTANBURG

INSURANCE REQUIREMENTS FOR CONTRACTORS AND VENDORS

Revised July 1, 2016

NOTE: DO NOT BID ON THIS PROJECT IF YOU CANNOT MEET THE FOLLOWING INSURANCE

REQUIREMENTS

CONTRACTOR'S/VENDORS LIABILITY AND OTHER INSURANCE: The Contractor/Vendor shall purchase and maintain with a company acceptable to the City and authorized to do business in the State of South Carolina, such insurance as will protect him from claims under workers' compensation laws, disability benefit laws or other similar employee benefit laws; from claims for damages because of bodily injury, occupational sickness or disease, or death of his employees, and claims insured by usual personal injury liability coverage; from claims for damages because of bodily injury, sickness or disease, or death of any person other than his employees, including claims insured by usual bodily injury liability coverage; and from claims for injury to or destruction of tangible property, including loss of use resulting there from - any or all of which may arise out of or result from the Contractor/Vendor operation under the contract documents, whether such operations be by himself or any subcontractor or anyone directly or indirectly employed/volunteering by any of them or for whose acts any of them may be legally liable. This insurance shall be written for not less than the limits of liability specified below, or required by law.

Automobile Liability: The amounts of such insurance shall not be less than: Combined Single Limit - $1,000,000; Split Limits: Bodily injury per person - $500,000; Bodily Injury per Occurrence - $1,000,000; and Property Damage - $500,000

Commercial General Liability: The amounts of such insurance shall not be less than: Each Occurrence - $1,000,000; Damage to Rented Premises - $100,000; Med Expenses (per person) $5,000; Personal & Advertising Injury - $1,000,000; General Aggregate - $2,000,000; and Products Completed Operations Aggregate - $2,000,000. This coverage shall be on an “Occurrence” basis. Coverage shall include Premises and Operations; Products and Completed Operations; Medical Expense in reference to General Liability, and Contractual Liability. Bodily injury and property damage liability shall protect the Contractor and any subcontractor performing work under this contract from claims of bodily injury, Personal & Advertising injury, and property damage which could arise from operations of this contract whether such operations are performed by the Contractor, any subcontractor or anyone directly or indirectly employed by either.

This insurance shall include coverage for products/completed operations, personal injury liability and contractual liability assumed under the indemnity provision of this contract and broad form property damage, explosion, collapse and underground utility damage stating if policy is written on an occurrence basis. Any policy written on a claim made basis must be approved by the City of Spartanburg in advance.

Property Insurance including Builders Risks-Property coverage will name the City of Spartanburg as loss payee in instances where the City has an interest in the property unless otherwise requested.

Workers' Compensation and Employer’s Liability – This coverage shall meet the STATUTORY requirement of the State of South Carolina. Employers Liability shall be in the amount of $500,000 each accident and disease - each employee and $500,000 disease - policy limit. Sole Proprietors, Partners, Members of LLC and Corporate officers will not be excluded from coverage.

Employers Liability: Each Accident - $1,000,000; Disease each employee - $1,000,000; Disease Policy Limit - $1,000,000

• This is part of Workers' Compensation coverage

Umbrella Liability: Each Occurrence – TBD; Aggregate – TBD

This coverage should be required for high hazard operations including excavation, roofing, water tower installation, painting, repair and removal, large construction projects.

Should also consider for certain high hazard special event activities such as fireworks displays, inflatables, mechanical rides, etc.

Professional Liability: Per Occurrence - $1,000,000; Aggregate - $1,000,000

This coverage should be required for professional services such as accountant, attorneys, architects, design, engineering and most consultants.

The Contractor/Vendor shall provide the City with insurance certificates certifying that the foregoing insurance is in force; and such insurance certificates shall include provisions that the insurance shall not be cancelled, allowed to expire or be materially changed without giving the City thirty (30) days advance notice by registered mail.

The City of Spartanburg, its employees, and agents shall be named as additional insured under the Contractor/Vendor's general liability policies.

The Contractor is advised that if any part of the work under the contract is sublet, he shall require the subcontractor(s) to carry insurance as required above. However, this will in no way relieve the Contractor/Vendor from providing full insurance coverage on all phases of the project/event, including any that is sublet.

When certain work is to be performed inside right-of-way owned by railroads, South Carolina Department of Transportation or other Agencies, both the Contractor and any subcontractor may be required to furnish individual insurance certificates made in favor by the controlling agency, with limits as established by that agency.

Cancellation and Re-issuance of Insurance: If any insurance required to be provided by the Contractor should be canceled or changed by the insurance company or should any such insurance expire during the period of this contract, the Contractor shall be responsible for securing other acceptable insurance to provide continuous coverage during the life of this contract.

Failure of the Contractor/Vendor to maintain continuous coverage as specified herein will result in this project/event being shut down and any payments due, or to become due, withheld until such time as adequate, acceptable insurance is restored. This would be in addition to any legal recourse open to the City under breach of contract.

All coverage’s and provisions shall be in place, and documentation of such coverage shall be provided to the City of Spartanburg, before any work can began.

**All emailed Certificates of Insurance can be forwarded to:

kbooker@cityofspartanburg.org

** All Certificate of Insurance submitted via postal mail can be sent to:

City of Spartanburg 145 W. Broad St.

Spartanburg, SC 29306 Attn: Kenneth Booker

Exhibit C Sample of Corporate / Company Resolution

A RESOLUTION

FOR THE PURPOSE OF AUTHORIZING ________________________ TO EXECUTE AN

CONTRACT WITH SPARTANBURG CITY

WHEREAS, _________________________ will or has submitted a bid/proposal to Spartanburg City of Spartanburg for the purpose of providing goods or services; and

WHEREAS, _________________________ may be or has been awarded a contract to provide good or services to Spartanburg City of Spartanburg ; and

WHEREAS, _________________________Type of Organization is :

Check the applicable box):

□ Sole Proprietorship

□ Partnership

□ Corporate entity (not tax-exempt)

□ Corporate entity (tax-exempt)

□ Government entity (Federal, State or Local)

□ Other _____________________________

NOW THEREFORE BE IT RESOLVED that the Board of Directors (or other appropriate governing body) of __________________ does hereby approve and authorize _________________ (Name of

Individual) to execute a contract with Spartanburg City of Spartanburg in an amount not to exceed

ADOPTED AND APPROVED this ____ day of ________, 20__.

NAME OF ORGANIZATION [ ]

ATTESTED

________________________ By: _________________________________ (signature)

_________________________________ (printed name)

Title: _________________________________

Exhibits D

AFFIDAVIT OF NON-COLLUSION

I state that I am _____________________________ (title) of __________________________________ (name of firm) and that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this Offer.

I state that:

(1) The price(s) and amount of this Offer have been arrived at independently and without consultation, communication or agreement with any other Proposer or potential Proposer.

(2) That neither the price(s) nor the amount of this Offer, and neither the approximate price(s) nor approximate amount of this Offer, have been disclosed to any other firm or person who is a Proposer or potential Proposer, and they will not be disclosed before Solicitation opening.

(3) No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to submit an Offer higher than this Offer, or to submit any intentionally high or noncompetitive Offer or other form of complementary Offer.

(4) The Offer of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive Offer.

(5) ________________________________________ (name of firm), its affiliates, subsidiaries, officers, directors and employees are not currently under investigation by any governmental agency and have not in the last four years been convicted of or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as described in the attached appendix.

I state that________________________________________ (name of firm) understands and acknowledges that the above representations are material and important, and will be relied on by the City of Spartanburg in awarding the contract(s) for which this Offer is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the City of Spartanburg of the true facts relating to the submission of Offers for this contract.

(Authorized Signature)

(Name of Company/Position)

Sworn to and subscribed before me this _______ day of __________________, 20___.

Notary

My Commission Expires: __________________________

Exhibit G

GOOD FAITH DOCCUMENTATION MUST ACCOMPANY THE BID DOCUMENT

City of Spartanburg, hereby, notifies all proposers that it will affirmatively ensure that all disadvantaged and women’s business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of gender, race, color, or national origin in consideration for an award. Each proposer shall attest that they engaged in good faith efforts in an endeavor to achieve the City’s M/WBE goal of 10%.