Environmental IDIQ RFQ

Georgia Institute of Technology July 20, 2021

IDIQ RFQ

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The Board of Regents of the University System of Georgia

Georgia Institute of Technology

Atlanta, Georgia

Request for Qualifications (RFQ)

For

Indefinite Delivery Indefinite Quantity

(IDIQ)

Environmental Consulting Services

(Solicitation/Contract No. 1004-22)

Solicitation Date: July 20, 2021 RFQ Due Date: August 25, 2021

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Table of Contents

I. Introduction

II. Category of Work A. Environmental Consulting Services IDIQ Contract B. General Requirements

III. Procurement Process

A. Selection B. Prequalification C. Prequalification Meeting D. Statement of Qualifications and Performance Data E. Restriction on Communications F. Cost of Preparing Qualifications Submittals

IV. Miscellaneous Provisions of this RFQ

A. Right to Reject Qualifications and/or Proposals B. Form of Contract C. Minority Business Policy D. Policy on Drug-Free Workplace E. ADA Guidelines F. Rate Schedule G. Protest H. Attachments

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I. INTRODUCTION

The Board of Regents of the University System of Georgia, by and on the behalf of the Georgia Institute of Technology (“Georgia Tech”) is seeking the services of highly qualified Environmental Consulting firms (“Consultant”) to plan, design and administer one or more categories of projects as noted below under Section II – Category of Work. This Request for Qualifications (RFQ) seeks to identify potential providers of the above-mentioned services. Some firms that respond to this RFQ, who are determined to be specially qualified, may be deemed eligible and may be invited to interview and offer proposals for these services. All respondents to this RFQ are subject to instructions communicated in this document and are cautioned to completely review the entire RFQ and follow instructions carefully. The Georgia Institute of Technology reserves the right to reject any or all statements of qualifications or proposals, and to waive technicalities and informalities at their discretion.

More than one firm may be selected for a one-year term, with the possibility of a one-year renewal, to be a provider under an IDIQ contract. The Consultant(s) selected under this procurement will work through the Georgia Tech Department of Facilities Management to provide traditional and specialized environmental services, including estimating, scheduling, oversight and abatement administration. The Consultant(s) may be required to develop and deliver contract documents for one or more of the following delivery methods: Task Order, CM at Risk, Design Bid Build, Letter Bid, and Direct Award.

Projects assigned to the successful Consultant(s) may be small renovation, adaptive reuse of existing facilities, preparation for repairs critical to operation and safety, or minor capital projects. The total fees under one Consultant contract will not exceed $600,000, in any single year, for which the contract is in force. The size of the projects will vary and Georgia Tech in no way guarantees any percentage of this fee will be awarded for any single IDIQ contract. Project work will be located on Georgia Tech’s campus.

II. CATEGORY OF WORK

A. Environmental Consulting Engineering Services IDIQ Contracts

Statement of Need

Georgia Tech requires the services of environmental consulting firms (Consultant) to supplement its in-house design and administration capabilities for the completion of small environmental projects, often relating to a larger renovation or demolition project, involving professionally registered environmental professionals. To this end, Consultants will be chosen for a one-year term, with the possibility of annual renewal, to be open-ended hazardous materials sampling/testing (asbestos, lead, etc.), project oversight, design, and abatement coordination providers. This Consultant will be called on to provide consultation on one or more of the aforementioned services on an as-needed basis. Typically, the work required may be a part of a larger renovation project (as previously mentioned) or may be the primary goal of the project.

This category includes environmental consulting services that could include, but is not limited to, oversight/project management of environmental activities involving abatement or remediation activities in renovated teaching and research labs, general use administrative offices, academic learning environments, or process systems in existing Georgia Tech buildings and underground utility work on the Georgia Tech campus. Georgia Tech Design & Construction (D&C) and/or Environmental Health and Safety (EHS) will provide to the Consultant a program, scope of work, budget for activities, and preliminary information as necessary for the project work area. The Consultant will prepare and deliver to D&C and EHS traditional and/or legal pre- and post-submittal documents as prescribed by the Board of Regents of the University System of Georgia,

- 4 -as well as provide abatement/remediation administration services. Design of abatement/ remediation or determination of scope may be performed or determined in-house by Georgia Tech and integrated by the Consultant into the pre- and post-submittal documents.

B. General Requirements

The Consultant may propose as an individual environmental consulting firm with additional environmental consulting firms as consultants, or as an integrated environmental consulting firm. The Consultant will be expected to have appropriate professional staffing to accomplish the scope of work within the specified term of the assigned IDIQ contract package. Safety, environmental aspects, and impact on building occupants will be important aspects of all abatement/remediation efforts.

The IDIQ Professional Services Contract will be with the Georgia Institute of Technology as an authorized agent of the Board of Regents of the University System of Georgia (“Owner”). The Consultant will be responsive to both the Owner and Georgia Tech in complying with master planning formats and standards, compliance with architectural and engineering standards (e.g. “Yellow Book”), compliance with all EPA and OSHA regulations for environment/worker protection and required documentation, developing detailed plans both textual and visual, conducting reviews and design critiques, and providing periodic progress reports and meeting notes both oral and written.

The term of the IDIQ contract is to be approximately 12 months with the final deliverable date to be determined. During the term of the IDIQ contract the Consultant will be on call to provide design and consultation as needed for a specific project. The Consultant will be required to designate a highly qualified principal manager, supervisor, and/or designer to act as the lead Project Manager for the duration of the project. The Owner reserves the right to designate other engineers or specialty consultants/sub-consultants to be used for each project.

III. PROCUREMENT PROCESS

A. Selection

Consultant firms that will perform work under an IDIQ contract will be selected as results of the following process:

1. Firms responding to this RFQ will provide a Statement of Qualifications and Performance Data as specified in paragraph ‘D’ below. Firms will be evaluated by a selection committee based on the qualification criteria set forth below. The selection committee will be composed of representatives of Georgia Tech Facilities Management, Georgia Tech Environmental Health and Safety (EHS), and other representatives as may be appointed by the Owner.

2. Review of qualifications responses by the Selection Committee will result in a short-list of the best qualified firms.

3. Short-listed firms may be invited to interview. Interviewing firms will prepare and present a detailed staffing plan, work plan, and design approach for consideration by the Selection Committee during the interview. Key members of the consultant team must be present during the interview. Georgia Tech may request additional proposal information from short-listed firms during this process.

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4. Short-listed firms may prepare a Rate Schedule, as outlined in paragraph ‘F’ of Section IV below, for presentation to the selection committee. Short-listed firms will deliver their Rate Schedule in a sealed envelope at the time of their interview.

5. The Selection Committee will make recommendations to the Owner for award of contract(s).

Professional Services IDIQ Contract awards are anticipated in October 2021. The contracts, if awarded, will be with the Georgia Institute of Technology, and will be based on the final evaluation of qualifications and oral presentations, with the submitted Rate Schedule as a consideration.

Schedule:

Date Time

• Issue RFQ July 20, 2021

• Virtual Mandatory Prequalification Meeting August 3, 2021 2:00 pm

• Deadline to Submit Questions August 10, 2021 4:00pm

• Deadline to Post Responses (if applicable) August 13, 2021

• Qualification Submittals Due August 25, 2021 2:00 pm

• Selection Committee Issues Short-list September 3, 2021

• Interviews for Short-listed Firms TBD

• Final Selection Issued September 14, 2021

B. Prequalification

A Selection Committee will evaluate the qualifications of all firms responding to this RFQ. To prequalify, the submitting firm must have well established and relevant specialty college and university environmental consulting experience in new or renovation work. The prospective firm will be evaluated on the basis of the following:

1. Quality and extent of experience in projects performed for colleges, universities or similar clients;

2. Professional qualifications and portfolio of the individuals proposed as the environmental professional(s) team including project managers;

3. Professional qualifications and resumes of primary/key project team members;

4. Experience and expertise in integrated sustainable design;

5. Demonstrated ability to successfully work with college and university staff & faculty. Three to five references (excluding Georgia Tech references) will be required;

6. Record of meeting demanding project schedules, within budget and for a reasonable fee;

7. Experience and expertise in budget and schedule management during planning and successful construction administration

8. Demonstrated ability to understand and work with the Georgia Board of Regents rules for sampling and third-party oversight.

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C. Prequalification Meeting

A virtual, mandatory prequalification meeting will be held at 2:00 pm on August 3, 2021 for all firms interested in this project. Attendance will be recorded. Prospective consultants must attend the prequalification meeting to gain a full understanding of the requirements of the IDIQ contract. The meeting will consist of a briefing and orientation on project types and delivery methods and will provide an opportunity for questions and clarifications.

The meeting will be virtual via Cisco WebEx (https://gatech.webex.com/meet/achellisomedo3).

Follow-up questions must be emailed to amber.chellisomedo@facilities.gatech.edu, no later than 4:00pm on August 10, 2021. Please include as the email subject: Environmental Consulting Services IDIQ Question.

D. Statement of Qualifications and Performance Data

Qualifications submittals shall be digital only and must meet the requirements of this section to be considered. The response to this RFQ must be complete; partial or incomplete responses will not be considered. Proposers are required to follow the outline below in their response. Responses should be concise, clear, and relevant. Please include only the information requested in your Qualifications submittal.

Georgia Tech requires firms to submit using 100% Digital the following items:

1. A letter of interest and summary of qualifications of the proposing firm;

2. Completed SF330 (SF 254 and SF 255 forms are acceptable) This form will not be counted against your page count;

3. Brief description and list of points of contact (current address, phone number and email address) of recent projects of similar size and scope in which the firm participated as lead environmental consultant, or equivalent position. Include up to five relevant projects;

4. Resumes, professional qualifications, and a representative portfolio of past work of the specific individual proposed as the Project Manager. Include up to five relevant projects;

5. Proposed local Atlanta staffing, organization, and/or consultant firms (if applicable);

6. Proposed team organization including consultant firms that will form the environmental consulting team and the past history of collaborative relationship with these firms;

7. Statement of why your firm should be selected to include specific information that differentiates your firm from others for performing under this IDIQ. Statements should include a narrative briefly describing the approach that will be taken on a typical project, special expertise and training of individuals, as well as your understanding of renovation projects;

8. Limit the number of pages for this RFQ response to 50 total digital pages - inclusive of all materials

9. The total Qualifications Submittal email size with attached files cannot exceed 35MB. If the email with attachment is larger than 35MB, please send a link in your Qualifications submittal email instead that will allow the issuing Officer to access and download the files.

mailto:amber.chellisomedo@facilities.gatech.edu

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10. Is your firm qualified to meet the Design Professional requirements and insurance requirements of the IDIQ Contract?

11. No paper copies of the Qualifications submittal will be accepted.

Qualifications submittal must be emailed or otherwise sent electronically to the issuing Officer at the email address below so as to arrive no later than 2:00 p.m., local time, in Atlanta, Georgia on August 25, 2021.

Amber Chellis-Omedo, RA Office of Facilities Management E-mail: amber.chellisomedo@facilities.gatech.edu

It is the sole responsibility of the Proposers to assure digital delivery to the noted person by the specified deadline; the Owner cannot accept responsibility for failed delivery, regardless of reason. Please include a delivery receipt and read receipt to your submittal email. No Qualifications submittals will be accepted after the time stipulated above. Qualifications submittals will not be accepted via facsimile or in person.

It is also the responsibility of the Proposers to examine the entire RFQ, seek clarification in writing, and review their qualifications for accuracy before submitting a response. Once the deadline has passed, all submittals will be final.

E. Restriction on Communications

From the issue date of this RFQ and until Environmental Consulting firms are selected and the selection is announced, responders are not allowed to communicate with any person on the staff of Georgia Tech Facilities Management or the Board of Regents regarding this offering except through the Issuing Officer or an assigned delegate. Procedural questions and clarifications regarding this RFQ should be reserved for the virtual, prequalification meeting.

F. Cost of Preparing Qualifications Submittals

The cost for preparing qualifications submittals in response to this RFQ is the sole responsibility of the responding firm. The Owner will not provide reimbursement for such costs.

IV. MISCELLANEOUS PROVISIONS OF THIS RFQ

A. Right to Reject Qualifications and/or Proposals

The Owner reserves the right to reject any and all qualifications and/or proposals.

B. Form of Contract

The IDIQ Design Professional Contract, short form of agreement, will be used as attached to this RFQ.

It provides for a maximum cost limitation and the issuance of Design Orders and/or Construction Contract Administration Orders.

mailto:amber.chellisomedo@facilities.gatech.edu

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The Contract will be with Georgia Tech as authorized agent of the Board of Regents of the University System of Georgia. Prospective proposers are urged to carefully read this IDIQ Contract prior to submitting their qualifications. Please visit the Georgia Tech Facilities Management, Design & Construction web site for the A&E Design Guidelines.

Also visit the Georgia Tech Business Services web site to register as a Vendor if your firm has not previously done business with the State of Georgia or the Board of Regents.

https://wd5.myworkdaysite.com/supplier/gatech/SUPPLIER_REGISTRATION_PROD

C. Minority Business Policy

It is the policy of the Board of Regents and Georgia Institute of Technology that minority and female business enterprises shall have maximum opportunity to participate in the contracting and purchasing process. Therefore, all minority and female owned business enterprises are encouraged to compete for, win, and receive contracts for professional services as required by this RFQ. Also, the Board of Regents encourages all companies to subcontract portions of any Board of Regents contract to minority business enterprises.

D. Policy on a Drug-Free Workplace

Award of a Contract is contingent upon the Consultant certifying that a drug-free workplace will be provided for the Consultant’s employees during the performance of the Contract as required by the “Drug-Free Workplace Act” (O.C.G.A. 50-24-1).

E. ADA Guidelines

The Board of Regents and Georgia Institute of Technology adhere to the guidelines set forth in the Americans with Disabilities Act (ADA), ANSI 17.1 and the International Building Code with Georgia Amendments. Accordingly, provisions will be made to make your use of the services provided by Georgia Tech easier and more accessible. We ask that you call the Issuing Officer in advance if you require special arrangements when you virtually attend the prequalification meeting. Please give at least three (3) days notice in advance of your visit. The Georgia Relay Center at 1-800-255-0056 (TDD Only) or 1-800-255-0135 (Voice) will relay messages for the speech and/or hearing impaired in strict confidence.

F. Rate Schedule

A Rate Schedule will be solicited from the short-listed candidates if invited to interview. Rate Schedules shall be submitted at the conclusion of the interview session in a sealed envelope. The Rate Schedule form, Exhibit B, shall be used. The rate schedule should be calculated by using the format as herein described.

Hourly Rate (provided on Exhibit A) X Mark-up (expressed as a percentage) = % Billing Rate

The basic rates will as noted in Exhibit B and the firm shall propose a mark-up by which the basic rate will be multiplied. Fees or any given project will be based on man-hour projections using these billing rates. The billing rate shall include all overhead costs including, but not limited to, payroll taxes, insurance, leave, bonus pay, office costs, home office administrative costs, and the like.

https://wd5.myworkdaysite.com/supplier/gatech/SUPPLIER_REGISTRATION_PROD

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Final Evaluation

Upon completion of the evaluation process by the Selection Committee, the firms will be ranked in descending order of recommendation. One or more of the top ranked firms will be awarded a contract and the contract rates will be as shown in the Rate Schedule.

G. Protest

Notice: Notice of protest must be filed with the Issuing Officer within 10 days of the announcement of any award under this RFQ.

Content: This Notice must include the legal grounds for the protest and the factual basis for the protest, in sufficient detail for the Issuing Officer to make a realistic assessment of the grounds and alleged procedural defect in the procurement process. A protest may not be grounded on the cost evaluation of the submitted sealed Rate Schedules, and any protest based on such grounds will be denied.

Continuation of Award Process: Georgia Tech is under no obligation to suspend or otherwise delay the award of the Design Professional Contract, but may, in its discretion, elect to do so. If it does elect to suspend of delay the award, it will notify the protester and other proposers in writing of such decision.

H. Attachments

Exhibit A: IDIQ Design Professional Contract Exhibit B: Submission form of proposed Rate Schedule

Resolution Form

END OF RFQ

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Exhibit A

Sample IDIQ Design Professional Contract

(See Attached)

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Exhibit B

Rate Schedule

(Submit in a Sealed Envelope)

Position

Principal / Project Manager

Hourly Rate $ x Mark-up (expressed as a percentage) % = $

Project Engineer

Hourly Rate $ x Mark-up (expressed as a percentage) % = $

Assistant Project Engineer

Hourly Rate $ x Mark-up (expressed as a percentage) % = $

Administrative Assistant

Hourly Rate $ x Mark-up (expressed as a percentage) % = $

Sub Consultant Expenses

Actual Costs x Mark-up (expressed as a percentage) %

Reimbursable Expenses

Actual Costs x Mark-up (expressed as a percentage) %

Firm Name

By: Signer’s Name

Title