EnvelopeFace.pdf

The document is a Request for Quotations (RFQ) issued by the State of Maine, through the Maine Revenue Services (MRS), for the production, addressing, and mailing of Maine individual income tax booklets and forms for tax year 2024. The successful contractor must use a Heat Set printing process or a similar process for the booklets, provide security-type return envelopes, and be capable of addressing and mailing approximately 40,000 resident and nonresident booklets, as well as 3,000 loose forms. The contractor must be a certified user of CASS One software, apply NCOA standards, and provide press proofs for MRS approval prior to the print run. The booklets and forms must be delivered by November 29, 2024, and the addressed booklets must be mailed by dates to be determined by MRS. Bidders must demonstrate substantial experience in providing similar products and services and allow for on-site inspection by MRS staff during the printing and addressing processes.

The RFQ does not specify any set-aside designations or restrictions on the types of organizations that can respond, and there is no information provided about any incumbent vendors or current contractors. The procurement is being conducted through a Request for Quotations (RFQ) process, with quotations due by 4:00 PM EST on November 12, 2024. The State anticipates making a single award as a result of this RFQ process, with no guaranteed purchase quantity. The State reserves the right to negotiate the purchase of additional units at the bid price for six months after the award.