ENV IDIQ Solicitation 5MAR20.pdf

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until local time

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52 - 58 X H 59 - 65 steven.guzman@eu.navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 65

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N33191 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

STEVEN A. GUZMAN 39 081 568 8124

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 5

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

6 - 37 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

39 - 40

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 41 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 42 - 43 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

44 - 47

PART II - CONTRACT CLAUSES

NAVFAC EUROPE AFRICA SOUTHWEST ASIA

VIALE PORTO CAPODICHINO

NAPOLI 80144

39 081 568 7750

39 081 568 7750FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.

ACQR5643670

5. DATE ISSUED

05 Mar 2020

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N3319120R4009

Section B - Supplies or Services and Prices

B.SERVICES AND PRICES

Section B - Supplies or Services and Prices

SERVICES AND PRICES

B.1 Contract Title: Italy Wide Environmental Testing, various locations, Italy.

• Type of Contract: Indefinite-Delivery Indefinite-Quantity Service – type contract as noted in Section L, Instructions, Conditions, and Notices to Bidders, FAR 52.216-1 Type of Contract (APR 1984).

• Contract Term: This contract contains provisions for one (1) base period and four option performance periods in accordance with Section I, Contract Clause, FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000).

• Period of Performance:

CLIN 0001 IDIQ BASE 1 JUL 2020 through 30 JUN 2021 CLIN 0002 IDIQ OPTION Period 1: 1 JUL 2021 through 30 JUN 2022 CLIN 0003 IDIQ OPTION Period 2: 1 JUL 2022 through 30 JUN 2023 CLIN 0004 IDIQ OPTION Period 3: 1 JUL 2023 through 30 JUN 2024 CLIN 0005 IDIQ OPTION Period 4: 1 JUL 2024 through 30 JUN 2025

B.5 Contract Line Item Numbers (CLINs) and Exhibit Line Item Numbers (ELINs)

(1) Bidders shall enter unit prices and amounts for CLINs on SF33 and ELINs on Attachment J-1800000-03, Exhibit Line Items (ELINs) – Estimated Quantities.

• Indefinite Quantity Individual Contract Line Item Quantities: Once the estimated quantities for individual ELINs shown in the Attachment Exhibit Line Items (ELINs) – Estimated Quantities (Labor Rates -A011, B011, C011, D011, and E011) have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract CLIN per year is not exceeded and the Contractor agrees by signing the task order.

• Unit Prices for Labor: The unit price proposed by the Contractor shall be in accordance with Section J Attachment J-1800000-03, Exhibit Line Items (ELINs) – Estimated Quantities.

• Government Purchase Card: Indefinite quantity work may be ordered at the prices offered by two ways: 1) by the issuing activity using a DD Form 1155 “Order for Supplies and Services”;

2) Or by an authorized Government user via a Government Purchase Card (GPC). When receiving GPC orders against Section B, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

i. Incorporation of Technical Proposal: The Contractor’s technical proposal, including revisions and amendments made prior to contract award and a copy of which is in the possession of both parties, will be incorporated into this contract upon award by reference with the same force and effect as if set forth in full text.

ii. The U.S. Government and contractors performing work for the U.S. Government are exempt from paying Value Added Taxes (VAT). Your prices and invoices are to exclude VAT.

iii. This contract and all task orders will be awarded and paid in United States dollars ($) utilizing the United States Government Wide Area Workflow (WAWF) secure web based electronic invoicing application.

Offerors are required to have a United States bank affiliate capable of receiving electronic payments from the Defense Finance and Accounting Service (DFAS).

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 1 Each Base Period

FFP

Base contract to provide laboratory analytical services for monitoring plans for U.S. bases and sites located within the country of Italy.

FOB: Destination

PURCHASE REQUEST NUMBER: ACQR5643670

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 1 Each OPTION Option Period 1

FFP

Option to extend environmental laboratory services for U.S. bases and sites located within the country of Italy for 1 year. The contractor shall provide all labor, supervision, materials, equipment and applicable safety precautions necessary to provide various types of environmental laboratory services throughout Italy.

UNIT UNIT PRICE MAX AMOUNT

0003 1 Each OPTION Option Period 2

FFP

Option to extend environmental laboratory services for U.S. bases and sites located within the country of Italy for 1 year. The contractor shall provide all labor, supervision, materials, equipment and applicable safety precautions necessary to provide various types of environmental laboratory services throughout Italy.

UNIT UNIT PRICE MAX AMOUNT

0004 1 Each OPTION Option Period 3

FFP

Option to extend environmental laboratory services for U.S. bases and sites located within the country of Italy for 1 year. The contractor shall provide all labor, supervision, materials, equipment and applicable safety precautions necessary to provide various types of environmental laboratory services throughout Italy.

UNIT UNIT PRICE MAX AMOUNT

0005 1 Each OPTION Option Period 4

FFP

Option to extend environmental laboratory services for U.S. bases and sites located within the country of Italy for 1 year. The contractor shall provide all labor, supervision, materials, equipment and applicable safety precautions necessary to provide various types of environmental laboratory services throughout Italy.

Section C - Descriptions and Specifications

STATEMENT OF WORK

Annex 0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at U.S. bases and sites located within the country of Italy, 100% indefinite delivery-indefinite quantity (IDIQ). The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements.

Annex 18 contains the technical requirements. The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000, as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 18 Environmental

1.2 Project Location The work shall be performed at various locations and could vary from location to location. The following list includes, but is not limited to, the main U.S. bases and sites located within the country of Italy:

1. U.S. Naval Support Activity Naples: associated installations are located in the cities of Naples, Gricignano di Aversa (CE), Pozzuoli (NA), Giugliano in Campania (NA), and Gaeta (LT).

2. U.S. Naval Air Station Sigonella: associated installations are located in the cities of Catania, Belpasso (CT), Lentini (SR), and Niscemi (CL).

3. U.S. Army Garrison Vicenza: associated installations are located in the cities of Vicenza, Longare (VI), and Pisa.

4. U.S. Air Force Base Aviano: associated installations are located in the city of Aviano (PN).

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional services and locations identified in the Firm-Fixed Price requirements of this contract.

Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

Annex 0100000 – General Information Spec Item Title Description

1.4 Background Information The specified contract environmental requirements primarily consist of the following services:

1. Laboratory Analytical Services & Monitoring Plans for U.S. bases and sites located within the country of Italy.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, site-specific technical data will be outlined in the task orders issued under the IDIQ associated with this

PWS.

1.6 Climate Patterns The climate of the project locations is typical Mediterranean with hot and dry summers and wet winters. Average temperatures range from 0-10 degrees Celsius (° C) (32-50 degrees Fahrenheit [° F]) in January to 26-35° C (79-95° F) in July. The average spring and fall temperature (i.e., April and October, respectively) is 10-18° C (50-64° F). Rainfall is concentrated primarily in the winter months, but extraordinary heavy rain events are possible in the other months.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 N/A N/A

Annex 0100000 – General Information

1.8.2 Contractor's Knowledge The first principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The second principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 3 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annex 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements.

Specification item 4 will always contain the Indefinite Delivery-Indefinite Quantity (IDIQ) requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all firm fixed priced specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. For 100% IDIQ contracts, all costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 18.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

MANAGEMENT AND ADMINISTRATION

Annex 0200000-Management and Administration

Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Restriction to Contractor Working Hours

2.2.2 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 N/A

2.3.3 Permits and Licenses

2.3.4 Insurance

2.3.4.1 Certificate of Insurance

2.3.4.2 Minimum Insurance Amounts

2.3.5 Protection of Government Property

2.3.6 Instructions, Directives, and References

2.3.7 Invoicing Procedures

2.3.8 Forms

2.3.9 Cost Account Code (CAC) Reporting

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Utilities

2.4.1.1 Availability of Utilities

2.4.2 Government-Furnished Materials (GFM)

2.4.3 Government-Furnished Equipment (GFE)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Quality Management System (QMS)

2.6.4.1 Quality Control Plan (QCP)

2.6.4.2 Contractor Quality Control/Assessment Reports

2.6.5 Environmental Management System (EMS)

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Control Manager (QCM)

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.2 Employee Requirements

2.7.2.1 Employee Appearance

2.7.2.2 Employee Conduct

2.7.2.3 Removal of Employees

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Buildings

2.8.5 Access Arrangements

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

Annex 0200000-Management and Administration Spec Item Title

2.9.3 Hazard Specific Safety Plans

2.9.3.1 Fire Prevention Plan

2.9.3.2 Hazard Communication Plan

2.9.3.3 Health Hazard Control Plan

2.9.4 Accident and Damage Reporting

2.9.4.1 Accident Reporting Notification

2.9.5 Fire Protection

2.9.6 Monthly On-Site Labor Report

2.9.7 Safety Inspections and Monitoring

2.9.8 Safety Certification

2.9.9 Safety Apparel on Jobsites

2.10 Environmental Protection

2.10.1 Disposal

2.10.1.1 Non-Hazardous Waste

2.10.1.2 Hazardous Waste

2.10.2 Spill Prevention, Containment, and Clean-up

2.10.3 Hazardous Material Management

2.11 Disaster Preparedness

2.12 IDIQ Work

2.12.1 Unit Priced Task Work (Non-Negotiated)

2.12.1.1 Acceptance and Performance

2.12.1.2 Invoicing and Receiving Payment

2.12.2 IDIQ ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and Acronyms Definitions and Acronyms are listed in J-1800000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0800-1700, five days per week, Monday through Friday. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS.

Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior approval by the Contracting Officer

(KO).

2.2.1.1 Restriction to Contractor

Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside the Government’s Regular Working Hours to the KO for approval at least seven calendar days prior to requested day. Excludes work to be performed during specified hours.

2.2.2 Requirements Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1, and so on.

2.3 General Administrative

Requirements

2.3.1 Required Conferences and

Meetings

The Contractor may be required to attend administrative and coordination meetings.

2.3.2 N/A N/A

2.3.3 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Italian national, regional, and local laws and regulations, and U.S. DoD health, safety, and environmental policies. Provide evidence of such Permits and Licenses to the KO before work commences and at other times as requested by the KO.

If regulatory approval is required to perform actions under this contract, the Contractor shall be responsible for the application for any approvals or documentation required to perform the activity.

The Contractor must perform all work needed to obtain the required approvals prior to initiating the activity requiring that approval.

2.3.4 Insurance Within 15 calendar days after award of this contract, the Contractor shall furnish the KO a Certificate of Insurance as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in Spec Item #2.3.4.2 (i.e.: in accordance with the FAR Clause 52.228-05, INSURANCE – WORK ON A GOVERNMENT INSTALLATION). This insurance must be maintained during the performance period.

2.3.4.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.4.2 Minimum Insurance

Amounts The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

1. Comprehensive General Liability: $500,000 per occurrence.

2. Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage.

3. Workmen's Compensation: As required by applicable worker's compensation and occupational disease statutes.

4. Employer's Liability coverage: $100,000 (i.e.: Base Defense

Act, FAR52.228-3).

5. Other insurance coverage, as required by the applicable Italian national, regional, and local laws and regulations.

2.3.5 Protection of Government

Property During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.6 Instructions, Directives, and References

Applicable Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references are listed in Section C 1800000.

2.3.7 Invoicing Procedures Invoicing procedures are identified in Section C 1800000.

2.3.8 Forms Any government required for this Annex, e.g. accident reporting, and damage reporting will be provided by the government.

2.4 Government-Furnished

Property, Materials and Services

In accordance with FAR 52.245, GOVERNMENT PROPERTY and NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government may furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, and equipment for use in connection with this contract.

2.4.1 Government-Furnished

Utilities

Please refer to NAVFAC Clause 5252.245-9300 for requirements and to coordinate J-attachment numbering.

2.4.1.1 Availability of Utilities The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the KO. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

2.4.2 Government-Furnished

Materials (GFM)

A type of government property that is made available by the Government and accepted by the Contractor where this property is consumed or expended during the performance of the contract.

Component parts or a higher assembly, or items that lose their individual identity through incorporation into an end-item are materials. Equipment, special tooling, and special test equipment are not considered materials.

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and PCB’s shall not be brought on site. The KO may at any time require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide a staff with the necessary management expertise to assure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall establish a work reception function with the capability to receive, classify, issue, correspond, and respond to task orders. Insert desired hours of operation for work reception function. Provide description of local requirement, corresponding response and completion times for each task order.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and Work Status Reports shall be provided when requested by the KO. A written status report of any item of work must be provided within 24 hours of the inquiry.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference.

The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

• Accurate documentation of work processes, procedures, and output measures.

• A systematic procedure for assessing compliance with performance objectives and standards.

• Accurate documentation of quality inspections conducted throughout the execution of work.

• Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.4.1 Quality Control Plan Within 15 calendar days after award of the contract, the Contractor

(QCP) shall submit to the KO a QCP. The QCP shall describe the QMS methodology and approaches used under this contract. Within seven calendar days of any change during period of performance, submit to the KO a revised QCP for acceptance.

2.6.4.2 Contractor Quality

Control/Assessment Reports

N/A

2.6.5 Environmental

Management System

(EMS)

The Contractor shall perform work under this contract consistent with the following EMS goals and policy.

Goals:

• Reduce purchase and use of toxic and hazardous materials;

• Expand purchase of green products and services; increase recycling;

• Reduce energy and water use;

• Increase use of alternative fuels and renewable energy;

• Integrate green building concepts in major renovations and new construction;

• Prevent pollution at the source; and

• Continual improvement.

Policy:

• Protect public health and the environment by being an environmentally responsible member of the community;

• Preserve our natural, historic and cultural resources;

• Conserve natural resources by reducing what we discard, reusing items, and recycling materials, which includes purchasing products made from recycled materials;

• Integrate sound environmental practices into all our operations and business decisions; Integrate environmental protection requirements and pollution prevention initiatives into the early planning, design and procurement of facilities, equipment and material, as well as the planning and implementation of military training activities;

• Prevent or minimize pollution at its source as we seek out ways to eliminate or further minimize use of hazardous materials and generation of hazardous waste;

• Maintain a sound partnership with regulatory agencies to sustain our compliance with existing and new environmental laws and regulations;

• Enhance our program as we develop and implement an

Environmental Management System; and

• Adhere to this policy, remind one another to do so, and ensure that our entire community knows this is our policy by our actions as well as our words.

The Contractor shall maintain monitoring and measurement information to address the EMS goals and policy and provide the EMS Goals and Policy Measurement Information to the KO when requested. In the event an EMS nonconformance or environmental noncompliance associated with the contracted services, tasks, or actions occurs, the Contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall assume legal and financial liability for the noncompliance and take corrective action immediately to remedy the noncompliance. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the KO.

The Contractor shall ensure that its employees are aware of their roles and responsibilities under the EMS and how these EMS roles and responsibilities affect work performed under the contract.

2.7 Personnel Requirements The Contractor shall comply with the personnel requirements stated below.

2.7.1 Key Personnel Within 15 calendar days after award of the contract, for other than qualification requirements required to be submitted with the offer, the Contractor shall submit to the KO a List of Key Personnel and Their Qualifications and any additional information requested by the KO to certify their qualifications.

Within 15 calendar days after award of the contract, the Contractor shall submit to the KO an Organizational Plan showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The plan shall include names of personnel and their position title in this contract. As a minimum, include the PM, QCM, SSHO, Environmental Professional and on-site supervisor(s) and who they will report directly to for this contract. The key personnel shall be revised as applicable for the contract.

The PM, SSHO and QCM may be the same person.

2.7.1.1 Project Manager (PM) The Contractor shall provide a PM who has relevant experience at a comparable level of responsibility in projects of similar size, scope and complexity. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to this contract.

The PM or alternate shall be available on-site within one hour after the Government's request.

2.7.1.2 Quality Control Manager

(QCM)

The Contractor shall provide a QCM who shall have full authority and responsibility for assuring performance objectives and standards identified in this contract are met. The QCM may be the same person as the project manager. The QCM or alternate shall be available on-site within one hour after the Government's request.

2.7.1.3 Site Safety and Health

Officer (SSHO)

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract.

The SSHO shall have completed three years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past. The SSHO may be the same person as the project manager but shall have fulfilled the pre-requisite qualification and experience.

2.7.2 Employee Requirements The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety and environmental requirements associated with the work they perform. Competent personnel shall be provided as required. Personnel shall speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures.

2.7.2.1 Employee Appearance The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

2.7.2.2 Employee Conduct Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

2.7.2.3 Removal of Employees The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security.

2.8 Security Requirements The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the KO when required to enter a Government site. The Contractor shall ensure that all security/entrance clearances are obtained.

2.8.1 Employee Listing The Contractor shall maintain and provide upon request a current Employee List. The list shall include employee’s name, employee Passport number and Visa number (Passports and Visas must be valid for at least 6 months), or European Union member country (i.e.

Italy) ID Card number for local nationals.

2.8.2 Vehicles The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid host nation state license plate that complies with Host Nation Vehicle Codes. Vehicles shall meet all other requirements of the Host Nation Vehicle Code, such as safety standards, and shall carry proof of insurance and host nation registration, if applicable.

2.8.3 Passes and Badges All Contractor employees shall obtain the required employee and vehicle passes. The Government will issue badges without charge.

Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's Passes and Badges shall be returned within 10 calendar days.

2.8.4 Access to Buildings The Contractor shall monitor and control access into restricted areas under their responsibility, allowing only those individuals who have been properly cleared into restricted areas or other controlled access areas. The Contractor shall comply with security requirements, plus those imposed by the installation Commander at all times. Personnel with access to special areas will have the appropriate screening and/or security clearance, and personnel requiring routine access to restricted areas will wear special badges authorizing access for those areas. Contractor personnel shall not enter restricted or controlled areas or installation facilities unless specifically authorized in performance of their duties. The Contractor shall secure all buildings and facilities entered during non-duty hours and will secure all building and facilities under the Contractor’s cognizance at the end of each work day or shift period.

2.8.5 Access Arrangements The Contractor shall make all arrangements through the appropriate office necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys to the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

2.9 Contractor Safety

Program

The Contractor shall develop and implement a Safety Program detailing how the Contractor plans, staffs, performs, and controls all safety practices while delivering best value services to the Government without any accidents or mishaps.

2.9.1 Accident Prevention Plan

(APP)

The Contractor shall prepare and submit an APP on task orders, with the associated proposal, whenever this is required due to the specific work in the task order.

2.9.2 Activity Hazard Analysis

(AHA)

The Contractor shall prepare and submit Activity Hazard Analyses (AHAs) on task orders, with the associated proposal, whenever this is required due to the specific work in the task order.

AHAs shall explain the following:

• The steps of the service process;

• Identify potential hazards that exist as a result of the

Contractor’s service process within the environment;

• Measures or plans of actions to safely remove potential hazards away from people in and around the service process and environment;

• Specific materials and equipment necessary to safely remove potential hazards away from people in and around the service process and environment;

• Inspection requirements to assure service activity is safe;

and

• Training of service personnel to be aware of potential hazards and measures or plans of actions to be used to remove hazards from service environment.

• Any additional information required by the applicable Italian national, regional, and local laws and regulations.

During performance of services, the SSHO shall periodically review the AHA at each service site to assess the effectiveness of the Contractor’s overall APP. If changes to the AHAs are required, such changes shall be submitted to the KO for review and acceptance..

2.9.3 Hazard Specific Safety

Plans

The Contractor shall develop and implement hazard specific safety plans, as listed below, as necessary for the situation or types of work to be performed on task orders under this contract. These Hazard

Specific Safety Plans shall be submitted with the APP and shall be updated as situations change.

2.9.3.1 Hazard Communication

Plan

The Contractor shall develop a plan to explain how it will identify hazardous substances at the service site. This plan shall address: (1) training (to include potential safety and health effects from exposure); (2) labeling of hazardous substances; (3) maintaining an inventory listing of hazardous chemicals at the service site; and (4) location of a library of Material Safety Data Sheets (MSDSs) in the office to satisfy the applicable Italian national, regional, and local laws and regulations and, if more protective of human health and safety, the substantive provisions of applicable U.S. DoD health, safety, and environmental policies as well.

2.9.3.2 Health Hazard Control

Plan

The Contractor shall develop a plan to explain how it will determine the presence of hazardous or toxic agents at the service environment and explain what safety measures are to be taken.

2.9.4 Accident and Damage

Reporting

The Contractor shall notify the KO of all damages, accidents, mishaps, and near misses that occur on or related to Government property as soon as practical, but not later than four hours.

For recordable injuries and illnesses, property damage accidents resulting in at least $2,000 in damages, and Weight Handling Equipment (WHE) accidents, the Prime Contractor shall conduct an accident investigation to establish the root cause(s) of the accident.

(a) For recordable injuries and illnesses and property damage accidents resulting in at least $2,000 in damages complete the Navy Contractor Significant Incident Report (CSIR) form and provide the report to the KO within 1 calendar day of the accident. The KO will provide a blank copy of any required or special forms.

(1) Recordable Injuries or Illnesses. Any work-related injury or illness that results in:

(i) Death, regardless of the time between the injury and death, or the length of the illness;

(ii) Days away from work (any time lost after day of injury/illness onset);

(iii) Restricted work;

(iv) Transfer to another job;

(v) Medical treatment beyond first aid;

(vi) Loss of consciousness; or

(vii) A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (1) through (6) above.

(b) For WHE accidents (including rigging gear accidents) complete the WHE Accident Report (Crane and Rigging Gear) form and provide the report to the KO within 30 calendar days of the accident. The KO will provide a blank copy of the accident report form.

(1) WHE Accident. A WHE accident occurs when any one or more of the six elements in the operating envelope fails to perform correctly during operation, including operation during maintenance or testing resulting in personnel injury or death; material or equipment damage; dropped load;

derailment; two-blocking; overload; and/or collision, including unplanned contact between the load, crane, and/or other objects. A dropped load, derailment, two-blocking, overload and collision are considered accidents even though no material damage or injury occur. A component failure (e.g., motor burnout, gear tooth failure, bearing failure) is not considered an accident solely due to material or equipment damage unless the component failure results in damage to other components (e.g., dropped boom, dropped load, roll over, etc.).

Comply with current 29CFR1904 for OSHA/HIOSH record keeping and reporting requirements.

2.9.4.1 Accident Reporting

Notification

The Contractor shall report all accidents, mishaps, and near misses to the KO in a timely manner as described below:

• An Initial Accident Reporting Notification Report shall be developed by the Contractor and provided to the KO immediately after that an accident, or near miss, has occurred. The Contractor may not have all the facts and information regarding the actual incident or near miss at the time of the initial report. However, it is the Government’s desire to receive notification of all mishap situations as early as possible.

• The Contractor shall develop a Follow-on Accident Reporting Notification Report and shall and provide a copy to the KO by close of business the day of the accident, or if the accident occurs after hours, at start of business the following morning. Follow-on reports shall be required daily until the Contractor can send a final, conclusive report of the nature, cause, and outcome of the accident.

• The Contractor shall provide a Final Accident Reporting Notification Report of the accident to the KO within 24 hours after completing the investigation of the accident.

2.9.5 Fire Protection The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazards to persons, facilities, and materials.

2.9.6 Monthly On-Site Labor

Report

N/A.

2.9.7 Safety Inspections and

Monitoring

The Contractor shall be responsible for regularly inspecting its work areas, job sites, and work crews to ensure that all Contractor operations are being conducted safely. These inspections shall ensure:

• The site is safe and free of job-site hazards

• Proper PPE is being utilized and worn.

• Safe work practices and processes are being followed.

• Workers are familiar with the hazards covered in the respective

AHA for that work activity.

• All equipment and tools are in good condition and being used safely.

The Government reserves the right to inspect and monitor Contractor operations for safety compliance. In general, the Government approach will be to conduct Performance Assessment on the quality and effectiveness of the Contractor’s safety program. The Government reserves the right to stop any work activity that it deems to be unsafe. Contractor personnel shall work in a safe manner and comply with all applicable safety regulations. The Contractor shall be subject to safety inspections of its work sites by the Government.

Contractor safety records shall be available to the KO upon request.

Whenever the KO becomes aware of any safety noncompliance or any condition which poses a serious or imminent danger or hazard to the health or safety of the public or Government Personnel, the KO will notify the Contractor orally, with written confirmation, and request immediate corrective action. This notice, when delivered to the Contractor’s representative or SSHO, shall be deemed sufficient notice of noncompliance and that corrective action is required. After receiving this notice, the Contractor shall immediately take corrective action. If the Contractor fails, delays, or refuses to promptly take corrective action, the KO may issue a stop work order for all or part of the services or work until satisfactory corrective action has been taken. Whenever such a stop work order has been issued, the Contractor shall waive all equitable adjustments to the contract related to the stop work ordered issued. The Contractor shall include this requirement in all of its subcontracts and vendor contracts in support of contract safety.

2.9.8 Safety Certification The Contractor shall submit copies of all required U.S. and Italian or industry safety related Safety Certifications for work performed under this contract. These certifications shall be kept up to date by the Contractor. The Contractor shall submit new versions of certifications to the KO as the old certifications expire. No work, that requires a certification, shall start without a valid and approved certification.

2.9.9 Safety Apparel on

Jobsites

The Contractor personnel shall wear appropriate high-visibility safety apparel (garment, vest, or harness of retro-reflective and fluorescent material) meeting ANSI/ISEA 107-2004 requirements.

Appropriate garment shall be based on the worker hazards and tasks, complexity of the work environment or background, and vehicular traffic and speed. As a minimum, the Contractor personnel shall wear ANSI/ISEA 107-2004 Class I compliant apparel.

2.10 Environmental Protection The Contractor shall comply with all applicable Italian national, regional, and local laws and regulations, and standards listed in U.S.

DoD Environmental Final Governing Standards for Italy. All environmental protection matters shall be coordinated with the KO.

Inspection of any of the facilities operated by the Contractor may be accomplished by the U.S. Installation’s Environmental Program Director, or authorized officials on a no-notice basis during Government regular working hours. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the Government for the amount of that fine, costs of defending against administrative or other legal action, remedial action, and other costs. The Contractor shall comply with the instructions of the cognizant Navy Medical Department with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel. The Contractor is responsible for ensuring that its employees receive applicable environmental and occupational health and safety training, and are kept up to date on regulatory required specific training for the type of work to be conducted onsite. All on-site Contractor personnel, and their subcontractor personnel, performing tasks that have the potential to cause a significant environmental impact shall be competent on the basis of appropriate education, training or experience.

2.10.1 Recycling/Disposal

2.10.1.1 Non-Hazardous Waste The Contractor shall recycle/dispose off-site of debris and rubbish resulting from the work under this contract after determined to be non-reusable.

2.10.1.2 Hazardous Waste The…