Entity Tracer Form.pdf

This Entity Tracer Form relates to the State of Maine's Division of Purchases solicitation for "Do Not Unplug Stickers." The stickers are educational tools designed for immunization clinics to prevent accidental equipment disconnection, based on a design template (Item #P2090, revised November 2010) developed by the Immunization Action Coalition in collaboration with the Indiana State Department of Health. Bids were due February 23, 2011 at 2:00 p.m. local time, with electronic submission required. The solicitation does not specify item quantities or delivery requirements beyond standard state instructions that all transportation charges must be prepaid by the contractor unless otherwise specified and that delivery must comply with applicable federal, state, and local laws and regulations.

The state evaluation criteria prioritize best value, considering quality, conformity to specifications, delivery date, and total cost. All pricing must be delivered to destination and inclusive of trade or quantity discounts, with cash discounts for payment within 20 days or more considered in the evaluation. The state is exempt from federal and Maine state sales and use taxes. In cases of tied quotes, preference is given to in-state bidders or those offering products manufactured in Maine. The Division of Purchases reserves the right to award on an individual item or group basis, may increase or decrease quantities by up to 10% on the purchase order, reject any or all quotes, and procure from alternative sources if a contractor defaults, charging excess costs to the defaulting contractor.