Enhanced_Sheriff's_Patrol_District_(ESPD)_Survey_Research_(Addendum_#1_Revision).pdf

REQUEST FOR PROPOSAL

ENHANCED SHERIFF'S PATROL DISTRICT (ESPD) SURVEY

RESEARCH

(NO. 2021.078P)

FOR

Washington County, Oregon

RELEASE DATE: June 15, 2021 DEADLINE FOR QUESTIONS: June 24, 2021

RESPONSE DEADLINE: June 29, 2021, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/washington-county-or

Enhanced Sheriff's Patrol District (ESPD) Survey Research

I. Request for Proposal (RFP) w/Pre-Prop II. Introduction

III. Instructions to Proposers IV. Project Details/Scope of Work V. Evaluation and Award Process

VI. Evaluation Criteria VII. Terms and Conditions

VIII. Vendor Submissions

Attachments:

A - 2020 PP SERVICES CONTRACT SAMPLE

B - Attachment C - INSURANCE REQUIREMENTS SUMMARY FORM PP

Enhanced Sheriff's Patrol District (ESPD) Survey Research

I. REQUEST FOR PROPOSAL (RFP) W/PRE-PROP

Washington County, Oregon is requesting proposals from qualified firms to provide Enhanced Sheriff's Patrol District (ESPD) Survey Research.

Proposals must be received by 2:00 pm Tuesday, June 29, 2021.

The County may reject any proposal not in compliance with all prescribed public bidding procedures and requirements and may reject for good cause any or all proposals upon a finding by the County it is in the public interest to do so.

A copy of the Request for Proposal document is posted on https://secure.procurenow.com/portal/washington-county-or. Proposal documents can be viewed and downloaded from the site. The County’s electronic solicitation portal can also be accessed at www.washcopurch.com/biz. Proposer is responsible for checking the site for any addendums before submitting their proposals.

The Washington County Board of Commissioners reserves the right to reject any and all proposals and to waive any and all informalities in the best interest of the County.

Suzi Fulcher, Procurement Manager

Published: Tuesday, June 15, 2021 ORPIN

Enhanced Sheriff's Patrol District (ESPD) Survey Research

II. INTRODUCTION

The following instructions/terms and conditions apply to all solicitations to provide either goods or services to Washington County.

II.A Summary

Summary Project Goals: Inform Washington County Sheriff’s Office about the understanding of the community in the urban unincorporated area of the county regarding the law enforcement services provided through the ESPD.

Gain insight into community members’ attitudes in the Enhanced Sheriff Patrol District with respect to:

• overall agency performance,

• community perceptions of deputies’ attitudes, behavior and competency;

• community concerns over safety and security in the District;

• recommendations and suggestions for improvements in public safety services

This survey will provide feedback about the quality and level of policing in the District and identify areas of concern regarding law enforcement and general public safety in the urban unincorporated areas of Washington County.

II.B Background

Washington County is a suburban county located on the western edge of Portland, Oregon. Its boundaries extend from the City of Portland to the coast range. The current population is approximately 600,000 people. There is a mix of urban, suburban and rural areas. The eastern half of the County is composed of service industries, light manufacturing, residential and commercial activity. It is relatively densely populated. The western half is primarily farms and private forest lands across rural settings, together with several smaller incorporated and unincorporated communities.

The County seat of government is located in Hillsboro, Oregon. The County has experienced substantial growth over the last fifty years principally in the electronics and high-tech industries.

Twenty percent of the entire state's population growth in the last five years has occurred in Washington County.

The County is a home rule county, governed by five elected Commissioners who appoint a County Administrator as the chief executive of the County. There are currently approximately 1950 employees in all areas of County government who are engaged in providing the multitude of services required by its member cities, businesses and general population.

Enhanced Sheriff's Patrol District (ESPD) Survey Research

In the urban unincorporated area of Washington County, voters established the ESPD in 1987 to provide a higher level of police response for residents of this urban area outside of cities. The District’s purpose is to provide urban unincorporated Washington County residents a mechanism to increase law enforcement service levels beyond the traditionally provided county base-level of .50 officers-per-thousand residents to a general goal of 1 officer-per-thousand residents. There are approximately 237,000 residents in unincorporated Washington County. The current Levy period ends at the end of FY 2022-23. A new levy period, if agreed by the voters, would begin in July 2023.

II.C Contact Information

Kiersten Angulo Senior Buyer 155 North First Ave, Ste 270, MS 28 Hillsboro, OR 97124 Email: kiersten_angulo@co.washington.or.us Phone: (503) 846-3585 Department:

Sheriff's Office

II.D Timeline

The County reserves the right to modify this schedule at the County's discretion. Proper notification of changes to the due date will be made to all parties that have received the proposal from ProcureNow.

Time is of the essence in getting the system installed, the schedule below will be adjusted accordingly should some tasks take less time than scheduled.

Date of Legal Advertisement June 15, 2021

Question Submission Deadline June 24, 2021, 5:00pm

Submittals Due June 29, 2021, 2:00pm

Contractor Selection Date July 2, 2021 mailto:kiersten_angulo@co.washington.or.us tel:(503)846-3585

Enhanced Sheriff's Patrol District (ESPD) Survey Research

III. INSTRUCTIONS TO PROPOSERS

III.A Precedence of Proposal Documents*

The order of precedence of documents is as follows:

A. Instructions to Proposers

B. Contract Terms & Conditions (from attached sample contract)

C. Terms and Conditions

D. Project Details/Scope of Work

III.B Communication

Communication regarding this solicitation between a potential or actual Proposer and any Washington County staff, other than Purchasing Division staff, is prohibited from the time the Request for Proposals (RFP) is advertised until the award of a contract to the proposer selected.

III.C Copies of Proposal Documents*

Documents obtained from sources (such as directly from other contractors) other than ProcureNow are not valid proposal documents. It is the proposer's responsibility to ensure they are following a particular project on ProcureNow in order to receive notification of all addenda as well as additional relevant information.

III.D Questions and Answers

Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation in ProcureNow.

III.E Specification Protest Process

Delivery: A proposer must deliver a protest of specifications to the County in writing no later than seven (7) calendar days prior to the proposal due date as follows:

Specification Protest Proposal#: 2021.078P Washington County Purchasing Division ATTN: Purchasing Manager 155 North First Avenue, Suite 270 MS 28 Hillsboro, Oregon 97124-3072

Content: A proposer’s written protest must include:

Enhanced Sheriff's Patrol District (ESPD) Survey Research

A detailed statement of the legal and factual grounds for the protest; description of the resulting prejudice to the proposer; and a statement of the form of relief requested or any proposed changes to the specifications.

County Response: The County may reject without consideration a proposer’s protest received after the deadline established for submitting protest. The County shall provide notice to the applicable proposer if it entirely rejects a protest. If the County agrees with the proposer’s protest, in whole or in part, the County shall either issue an addendum reflecting its determination or cancel the solicitation.

Extension of Closing: If the County receives a written protest from a proposer in accordance with this rule, the County may extend closing if the County determines an extension is necessary to consider the protest and to issue addenda, if any, to the solicitation document.

Judicial review of the County’s decision relating to a specification protest shall be in accordance with ORS 279B.405.

III.F Phone Proposals, Late Proposals or Modifications*

Late proposals or modifications of proposals will be handled in the following manner:

It is the sole responsibility of the Proposer to ensure the proposals are uploaded to the system by the specified time. They system will not allow Proposers to upload after this time and the proposal will not be considered.

Any modification of a proposal is subject to the same conditions set forth above.

Proposals will not be accepted via Phone, E-mail or FAX.

III.G Interpretations and Addenda

If necessary, interpretations or clarifications in response to questions will be issued by addenda.

Questions received after Thursday, June 24, 2021 may not be answered unless the County determines, in its sole discretion, that it is in its best interests to do so. Oral and other interpretations or clarifications will be without legal effect.

Any amendment(s) to or error(s) in the RFP called to the attention of the County will be added to or corrected by written addendum and posted to ProcureNow. The County may also issue addenda to modify the proposal documents, as it deems advisable.

Receipt of addenda must be acknowledged.

Proposers shall be solely responsible to check for addenda, if any, from ProcureNow prior to submitting their proposals.

After opening proposals, the County may issue or electronically post an addendum to the request for proposals that modifies the criteria, rating process and procedure for any tier of competition before the start of the tier to which the addendum applies.

The County shall send an addendum that is issued by a method other than electronic posting to all proposers who are eligible to compete under the addendum. The County shall issue or post

Enhanced Sheriff's Patrol District (ESPD) Survey Research the addendum at least five days before the start of the subject tier of competition or as the County otherwise determines is adequate to allow eligible proposers to prepare for the competition in accordance with County rules.

III.H Guidelines for Proposal Submittal and Receipt

To be considered for this contract, each proposer must enter its complete proposal per the Vendor Submission Section to ProcureNow.

Proposals must be uploaded by 2:00 pm Tuesday, June 29, 2021. The system will not allow late uploads. Allow plenty of time to ensure your upload is successful. Slow or malfunctioning internet shall not be an acceptable reason for late submissions.

Proposers are required to submit any proposal forms furnished in this RFP document. Please retain a copy for your records.

Each submittal shall contain the following:

• Any proposal response forms listed in the Attachment Section.

• Responses, Certifications, or Agreements required in this solicitation.

• Proposers shall provide a copy of any contracts, licensing agreements, or other documents that the County will be asked to sign if they are the chosen contractor. These do not count against the page limit.

• Failure to submit any of the required items may be grounds for rejection of the proposal.

https://secure.procurenow.com/portal/washington-county-or/projects/10233?section=64392

Enhanced Sheriff's Patrol District (ESPD) Survey Research

IV. PROJECT DETAILS/SCOPE OF WORK

IV.A Special Instructions

This scope is for an initial project for ESPD resident customer satisfaction survey.

This survey aims to provide information on Law Enforcement services and performance to determine public safety / law enforcement needs or concerns among District’s residents. These survey results will help inform ESPD future requirements in advance of the next Levy period. A follow on project will be directed at research on voter preferences as part of normal course of work in preparing for a Levy vote.

IV.B Research Design and Deliverables:

1. Sample and Confidence Level – Contractor would identify the appropriate cohort of randomly chosen Washington County Urban Unincorporated residents to appropriately capture demographics with appropriate feedback matching the diversity of the population. For each survey, the sample size should yield a worst-case reliability of plus or minus 5 percent at the 95 percent level of confidence.

2. Survey Length – For each survey, develop no more than a 15-to-25 question instrument.

3. Survey Content – The survey should include questions on community attitudes and opinions on:

• Overall agency performance

• Overall competency of agency employees

• Community perception of deputies’ attitudes and behavior

• Community concern over safety and security within the agency’s service area

• Community recommendations and suggestions for improvements

4. Delivery Method – Based on the accepted proposal, the delivery method could include mailers, phone calls or internet / on-line survey methods.

5. Analysis – Cross-tabulate responses based statistical factors and key demographics or ethnicity on levels of confidence for a broader representation of residents throughout the district.

6. Reports – Provide a written report and presentation of key findings to stakeholders.

IV.C Constraints:

• Contractor will be required to comply with Washington County’s standard terms and insurance requirements (attached).

• Survey to be completed in time to have initial results by Mid August 2021.

Enhanced Sheriff's Patrol District (ESPD) Survey Research

IV.D Proposal Content

To facilitate evaluation, please prepare your proposal according to the format outlined below:

1. A brief description of your firm’s experience, capability and approach.

2. Examples of similar surveys conducted and accuracy of the results.

3. A description of methodology to be used in the conduct of the survey and projected timeline with milestones. Include options to support the survey's data collection capability and timeliness

4. Estimated cost to conduct the project described in this request - Options to scale up or scale down the survey pool (with estimated cost and assessment of risk in accurately portraying the views of the voter population)

5. Equity, Diversity, and Inclusion -

A. Describe the process(es) used to recruit women and minorities?

B. Does your firm hold State of Oregon COBID Certification, or a comparable Emerging Small Business, Minority Owned Business, Women Owned Business, Veteran Owned Business, or Disadvantaged Business certification from another State or Entity? If yes, indicate the state of certification, all certification types and your firm’s certification number.

C. Please specify the environmental considerations in your organization’s sustainable business practices.

D. Describe in detail how your (agency/business/ organization) develops an internal diverse workforce

6. References.

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V. EVALUATION AND AWARD PROCESS

V.A Clarifications

The County reserves the right to obtain clarification at any point in regards to a proposal or to obtain additional information necessary to properly evaluate a proposal. Failure of a Proposer to respond to such a request for additional information or clarification could result in rejection of their proposal.

After evaluation, demonstrations, and or interviews have occurred, a single firm will be identified that is best able to provide the services to the County. The County reserves the sole right to determine the best Proposal. A notice of intent to award will be published and a recommendation will be presented to the County Administrator or Board of Commissioners for their consideration.

V.B Interviews

Top scoring proposers may be selected for interviews. If oral interviews are determined to be necessary, the scores from the written proposals will be considered preliminary. Final scores will be determined based on the points assigned to the interview process.

V.C References

The County reserves the right to check references only on the highest scoring proposers or depending on the scoring differential just the highest proposer.

Questionnaires may be sent to customer references by Washington County or contacted by telephone. Secondary references may also be contacted.

V.D Period Proposal Validity*

All proposals shall remain firm for a period of 180 calendar-days after date specified for receipt of proposals.

V.E Acceptance, Rejection and Cancellation of Award*

Washington County reserves the right to accept or reject any or all proposals received as a result of this RFP and to negotiate with any qualified proposer(s) for all or part of the requested goods and services. All proposals become the property of the County.

This RFP does not commit the County to award a contract or to pay any costs incurred by respondents. Washington County reserves the right to cancel award of this contract at any time before execution of the contract if cancellation is deemed to be in the County's best interests. In no event shall the County have any liability for the cancellation of the award. All costs of the

Enhanced Sheriff's Patrol District (ESPD) Survey Research proposal process, interviews, contract negotiations, and related expenses are the responsibility of the proposer.

Acceptance of a proposal is subject to budget approval, appropriation and budgetary constraints.

V.F Award Recommendation*

The notice of intent to award will be posted on the ProcureNow website at least seven (7) days before the award of the contract. See PROTESTS AND JUDICIAL REVIEW OF CONTRACT AWARD below for protest of award.

The decision by the Board or the County Administrator to award the contract shall constitute the final decision of the County to award the contract.

V.G Inspection of Proposals

Subject to the provisions of the Oregon Public Records Law, all proposals received will be available for public inspection after the notice of intent to award has been published. Proposals will be provided via an electronic link.

Copies of material from proposal files may be obtained from the Washington County Purchasing Division upon payment of a charges based upon the current County Fee Schedule. Prepayment is required for providing materials from the proposal files.

V.H Protests and Judicial Review of Contract Award*

Purpose. The award by the Washington County Board of Commissioners of the contract shall constitute a final decision of the County to award the contract if no written protest of the award is filed. A proposer may protest the award of a contract, or the intent to award of a contract, whichever occurs first, if the conditions set forth in ORS 279B.410(1) are satisfied. A proposer must file a written protest with the County and exhaust all administrative remedies before seeking judicial review of the County's contract award decision.

Delivery. A proposer must deliver a written protest to the Washington County Purchasing Manager within seven (7) days after issuance of the notice of intent to award the contract.

Content of Protest. A proposer’s written protest shall specify the grounds for the protest to be considered pursuant to ORS 279B.410(2). Proposer may not protest the content of specifications in an award protest. Proposers may protest only deviations from laws rules, regulations, or procedures including procedures set out in this RFP. Disagreement with the scoring by the Selection Committee is not a basis for protest. Protests must specify the grounds for the appeal including the specific citation of law, rule, regulation, or procedure upon which the protest is based.

County Response. The County shall not consider a proposer’s contract award protest submitted after the timeline established for submitting such protest. The County shall issue a written disposition of the protest in a timely manner as set forth in ORS 279B.410(4). If the County upholds the protest, in whole or in part, the County may in its sole discretion either award the

Enhanced Sheriff's Patrol District (ESPD) Survey Research contract to the successful protestor or cancel the procurement or solicitation. The County shall not consider any protest against award based on the content of specifications.

Judicial Review. Judicial review of the Board’s or its designee’s decision relating to a contract award protest shall be in accordance with ORS 279B.415.

V.I Negotiation with Awarded Contractor(s)*

The County reserves the right to negotiate final contract terms with the awarded contractor to the fullest extent allowed by law and as in the best interest of the County.

V.J Contract Term

The maximum term of the contract will be five years.

The estimated expenditure for the contract is approximately $100,000.00. Actual expenditures may be more or less depending on actual requirements.

V.K Contractor's Responsibility*

It is understood that the specifications and other contract documents do not purport to control the method of performing the work, but only the requirements as to the nature of the completed work. The contractor assumes the entire responsibility for the method of performing the work. Suggestions as to the method included in the contract documents shall be deemed advisory only and the feasibility of such methods, or the lack thereof, shall not affect the contractor’s liability, or status as independent contractor, and contractor will remain responsible for the cost of all permits unless otherwise specified.

Enhanced Sheriff's Patrol District (ESPD) Survey Research

VI. EVALUATION CRITERIA

EVALUATION CRITERIA AND SELECTION PROCESS

All proposals will be reviewed by staff based on the following criteria. Each evaluation criteria have been assigned points based on its relative value to the contract as a whole. The criteria and the associated points are listed in the table below:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Company Profile Experience, capability and approach

Points Based 15 (13.6% of Total)

2. Examples Demonstrated performance and Capacity

Points Based 20 (18.2% of Total)

3. Methodology Provided options to support the survey's data collection capability and timeliness

Points Based 20 (18.2% of Total)

4. Cost Proposal Points Based 25 (22.7% of Total)

5. EDI Points Based 20 (18.2% of Total)

6. Phase 2 References Points Based 10 (9.1% of Total)

Enhanced Sheriff's Patrol District (ESPD) Survey Research

VII. TERMS AND CONDITIONS

VII.A Laws and Regulations

1. The proposer is assumed to be familiar with all Federal, State, County or City laws or regulations, which in any manner affect those engaged or employed in the work or the materials or equipment used or which in any way affect the conduct of the work, and no pleas of misunderstanding will be considered on account of ignorance thereof. If the proposer shall discover any provision in these specifications or project information, plans or contract documents which is contrary to or inconsistent with any law or regulations, they shall report it to County in writing.

2. All work performed by the contractor shall be in compliance with all Federal, State, County and local laws, regulations and ordinances. Unless otherwise specified, the contractor shall be responsible for obtaining applicable permits and licenses.

VII.B Recycled Materials and Sustainable Products and Processes

1. Contractor is encouraged to use recycled and recyclable products to the maximum extent economically feasible during the performance of the Contract.

2. Washington County prefers materials or supplies manufactured from recycled materials if the recycled product is available, and it meets the requirements set forth in the Specifications.

3. Washington County supports and encourages the use of sustainable products by the Contractor. To contribute to a clean environment for present and future generations, Contractor shall utilize sustainable products to the maximum extent feasible during the performance of this Contract.

VII.C Proprietary Information, Ownership and Use of Documents

1. All documents submitted to the County shall become public records, subject to disclosure, unless otherwise protected pursuant to the Oregon Public Records Law.

2. The County is subject to the Oregon Public Records Law (ORS 192.410 to 192.505), which requires the County to disclose all records generated or received in the transaction of County business, except as expressly exempted in ORS 192.501, 192.502, or other applicable law.

Examples of exemptions that could be relevant include trade secrets (ORS 192.501 (2)) and computer programs (ORS 192.501(15)). The County will not disclose records submitted by a Proposer that are exempt from disclosure under the Public Records Law, subject to the following procedures and limitations:

3. The entire RFP cannot be marked confidential, nor, shall any pricing be marked confidential.

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4. All pages containing the records exempt from disclosure shall be marked “confidential” and segregated in the following manner:

• It shall be clearly marked in bold and on each page of the confidential document.

• It shall be kept separate from the other RFP documents in a separate file upload.

• Where this specification conflicts with other formatting and response instruction specifications, this specification shall prevail.

5. Where such conflict occurs, the Proposer is instructed to respond with the following: “Refer to confidential information enclosed.” This statement shall be inserted in the place where the requested information was to have been placed.

6. Proposers who desire that additional information be treated as confidential must mark those pages as “confidential”, cite a specific statutory basis for the exemption, and the reasons why the public interest would be served by the confidentiality. Should a proposal be submitted as described in this section no portion of it can be held as confidential unless that portion is segregated as described above.

7. Notwithstanding the above procedures, the County reserves the right to disclose information that the County determines, in its sole discretion, is not exempt from disclosure or that the County is directed to disclose by the County’s Attorney, the District Attorney or a court of competent jurisdiction. Prior to disclosing such information, the County will notify the Proposer.

If the Proposer disagrees with the County’s decision, the County may, but is not required to enter into an agreement not to disclose the information so long as the Proposer bears the entire cost, including reasonable attorney’s fees, of any legal action, including any appeals, necessary to defend or support a no-disclosure decision.

VII.D Rights of the County

The County expressly reserves the following rights:

• To waive irregularities in the proposals submitted.

• To cancel the procurement or reject any proposals or portions thereof in accordance with ORS 279B.100.

• To base awards with due regard to quality of services, experience, compliance with specifications, proposal response, and other such factors as necessary in the circumstances.

• To make the award to any proposer whose proposal, in the opinion of management and the Board, is in the best interest of the County.

• To negotiate contract terms and conditions.

Enhanced Sheriff's Patrol District (ESPD) Survey Research

VII.E Qualifications/References/Responsible Proposer

1. Qualifications of proposers will be evaluated when determining the award. Proposers may be required to produce acceptable personal, business, and credit references and completed examples of previous work of a similar nature.

2. The County reserves the right to investigate references and to consider the past performance of any proposer with respect to its performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of services on schedule, and its lawful payment of employees and workers whether or not specifically listed by the proposer.

3. Before awarding a contract, the County shall determine that the apparent successful proposer has met the requirements of responsibility outlined in ORS 279B.110.

VII.F Social Equity

1. In order to promote economic growth, the County seeks to maximize the participation of diverse consultants, partners, contractors, and suppliers throughout the duration of the project.

2. Working in a way that promotes the empowerment of individuals, organizations, and communities most affected by inequities is a practical method of achieving equity. The County wants to integrate empowering equity strategies that allow for authentic voice to be heard and ultimately represented in decisions from this delivery of service.

3. The County values the community as a whole and calls out those providing and receiving services should have a positive economic impact from the delivery of services that is long term and positively changes our hierarchical systems to incorporate those who are most affected by inequities.

4. It is the County’s desire to create full and equal access to opportunities for all people that enable them to attain their full potential. We pay particular attention to the development of income and wealth for communities most affected by inequities.

VII.G County Rights

The County reserves the right to modify this schedule at the County's discretion. Proper notification of changes to the due date will be made to all parties that have received the proposal from ProcureNow.

VII.H Cooperative Purchasing

1. Pursuant to the intent of Oregon Revised Statutes, Chapter 279A.200, any publicly funded city, county, district, agency or similar entity shall have the authority to purchase specified goods/services directly from contractor under the terms and conditions of this contract.

2. The proposer agrees to extend identical pricing and services to other public agencies for the same terms.

Enhanced Sheriff's Patrol District (ESPD) Survey Research

3. Each contracting agency will execute a separate contract with the successful proposer for its requirements. Any ordering and billing shall take place directly between the proposer and such entity.

4. Any proposer, by written notification at the time of the proposal due date and time, may decline to extend the prices, services and terms of this proposal to any, and/or all other public agencies. There is no penalty for declining cooperative procurements.

VII.I Form of Contract

A copy of the standard personal service contract that the County expects the successful firm or individual to execute is attached. The contract will incorporate the terms and conditions from this RFP document and the successful proposer's response documents.

Firms taking exception to any of the contract terms should indicate the same by uploading in the Vendor Submission or their exceptions will be deemed waived.

VII.J Insurance Requirements

The insurance requirements for this contract are outlined in the Insurance Requirements Summary Form.

Enhanced Sheriff's Patrol District (ESPD) Survey Research

VIII. VENDOR SUBMISSIONS

VIII.A Electronic Submittal*

By electronically submitting this response the Supplier attests and certifies that:

1. Person completing this response represents that I am either authorized to bind the Supplier, or that I am submitting the Response on behalf of and at the direction of the Supplier's representative authorized to contractually bind the Supplier.

2. I represent that the Supplier or its applicable representative(s) has reviewed the information contained in this Solicitation Package and that the information submitted is accurate.

3. Respondent agrees that the action of electronically submitting its response constitutes:

a. an electronic signature on the responses, generally,

b. an agreement to conduct business electronically,

c. an electronic signature on any form or section specifically calling for a signature, and

d. an affirmative agreement to any statement contained in the solicitation that requires a definite confirmation or acknowledgement.

☐ Yes

☐ No *Response required

VIII.B Solicitation Requirements*

Proposer read through and confirm that you met all of the Solicitation requirements?

☐ Yes

☐ No *Response required

VIII.C Cooperative Purchasing*

Will the proposer extend pricing and terms to other public agencies?(there is no penalty for not agreeing to extend pricing)

☐ Yes

☐ No *Response required

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VIII.D Resident Bidder **

The Bidder is a resident as defined in ORS 279A.120*?

*ORS 279A.120(1)(b) – Resident bidder means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the vendor is a resident vendor. Nonresident vendor shall comply with the provisions of ORS 279A.120(3).

☐ Yes

☐ No *Response required

VIII.E Business Registry

Enter your registry number without spaces or dashes

VIII.F Proposal Content

The proposal shall be prepared succinctly, providing a straight forward, concise description of the proposer’s ability to meet the requirements of the RFP. There should be no unnecessary attachments or exhibits.

Proposal should contain no more than fifteen (15) 8.5" x 11", pages of written material (excluding biographies and brochures which may be included in an appendix) describing the ability of the proposer to perform the work described. The minimum font shall be twelve (12) point single spaced and the minimum margins shall be one (1) inch on all sides.

VIII.F.1 Company Profile*

Company Information, Experience, Capability and Approach, Examples, Methodology, EDI and References.

*Response required

VIII.F.2 Separate Cost Proposal*

Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

*Response required

VIII.F.3 Confidential Information

Upload all pages or documents containing information exempt from disclosure per the Proprietary Information, Ownership and Use of Documents article of the Terms and Conditions Section.

Enhanced Sheriff's Patrol District (ESPD) Survey Research

VIII.F.4 Changes Requested to County Contract Standard Terms and Conditions

Upload any alterations requested to Washington County's contract standard terms and conditions per the Form of Contract article of the Terms and Conditions Section.

VIII.F.5 Solicitation Awareness*

How did you hear about this opportunity?

Select all that apply

☐ ORPIN

☐ Link was emailed directly to me

☐ Washington County Website

☐ Daily Journal of Commerce, Portland Tribune or other printed media

☐ Twitter, Facebook or other social media

☐ Panning Center, Plan room, etc?

*Response required