Engineering_Services_for_Traffic_Signal_Retiming_in_Seminole_County_(Addendum_#3_Revision).pdf

REQUEST FOR PROFESSIONAL SERVICES (PS)

PS #PS-4431-22/TAD

ENGINEERING SERVICES FOR TRAFFIC SIGNAL

RETIMING IN SEMINOLE COUNTY

1301 East Second St.

Sanford, FL 32771

RELEASE DATE: September 26, 2022

DEADLINE FOR QUESTIONS: October 17, 2022

RESPONSE DEADLINE: October 26, 2022, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/seminolefl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Seminole County

Engineering Services for Traffic Signal Retiming in Seminole

County

TABLE OF CONTENTS

I. Introduction II. Scope of Work

III. Instructions to Proposers IV. Instructions for the Preparation of Submittals V. Evaluation of Submittals

Attachments:

B - PS-4431-22 DRAFT Agreement

Title: Engineering Services for Traffic Signal Retiming in Seminole County

1. INTRODUCTION

1.1. Summary

Seminole County is seeking a qualified Consultant to provide engineering services for the retiming of traffic signals and corridors in Seminole County. The services also include analysis, data collection, and traffic operations support, fine tuning and training of the County’s traffic signaling system. The selected consultant shall possess training, experience, and qualifications in the area of traffic signal system retiming specific to the Cubic/Trafficware controller and software platform. A minimum of IMSA Traffic Signal (Field) Level II field certifications are required to open Seminole County cabinets.

1.2. Contact Information

Tony Durrum Sr. Procurement Analyst 1301 E. Second Street Sanford, FL 32771 Email: tdurrum@seminolecountyfl.gov Phone: (407) 665-7123

Department:

Resource Management - Purchasing & Contracts

1.3. Timeline

Release Project Date September 26, 2022

Question Submission Deadline October 17, 2022, 5:00pm

Proposal Submission Deadline October 26, 2022, 2:00pm Join Zoom Meeting https://us06web.zoom.us/j/86584222565?pwd=

SUdGWXB2U0tWMjVLck9wcXZHcEE4dz09

Meeting ID: 865 8422 2565 Passcode: 520343 mailto:tdurrum@seminolecountyfl.gov tel:(407)665-7123 https://us06web.zoom.us/j/86584222565?pwd=SUdGWXB2U0tWMjVLck9wcXZHcEE4dz09 https://us06web.zoom.us/j/86584222565?pwd=SUdGWXB2U0tWMjVLck9wcXZHcEE4dz09

2. SCOPE OF WORK

The County will select a single Consultant in accordance with the provisions of the Consultants’

Competitive Negotiation Act (CCNA), Section 287.055, Florida Statutes. Authorization for performance of professional services by a single Consultant under this project will be in the form of a written Work Order issued by the County.

2.1. Description of Services

The Consultants will provide Professional services to include, but not limited to:

Any or all of the following items and any other item related to traffic signal timing and operations;

traffic data collection; traffic operations support, and training, as authorized in a Work Order.

WORK STANDARDS

The selected Consultant shall be responsible for insuring that all plans and designs conform to the current edition of the following publications:

• Manual on Uniform Traffic Control Devices for Streets and Highways

• Highway Capacity Manual

• FOOT Traffic Engineering Manual

All drawings, calculations, and all other work products and material prepared under this agreement shall be the property of Seminole County and shall be submitted upon completion of the work.

WORK ORDER MANAGEMENT

The selected consultant shall designate a project manager that will be accountable for all project related issues (scheduling, invoicing, technical deliverables and meetings). The consultant project manager shall be a licensed Professional Engineer In Florida and preferably a certified

Professional Traffic Operations Engineer. The selected consultant project manager shall submit monthly progress reports to Seminole County.

CONSULTANT QUALIFICATIONS

The selected consultant shall possess training, experience, and qualifications in the area of traffic signal system retiming specific to the Cubic/Trafficware controller and software platform.

A minimum of IMSA Traffic Signal (Field) Level II field certifications are required to open

Seminole County cabinets.

CONSULTANT COMMITMENT

Traffic signal retiming projects generally require follow-up after a period of stabilization in which citizens typically call in with complaints and concerns, referred to as the public monitoring period. The selected consultant shall understand this and be willing to return to the project and conduct follow-up efforts as needed to address legitimate public comments.

2.2. A. Standard Corridor Traffic Signal Retiming

The purpose of this exhibit is to describe the scope of work and responsibilities of the selected consultant and Seminole County, for the execution of the signal retiming program. Signal systems will be retimed for weekday and weekend operation with the number of patterns determined by the data collection effort and approved by Seminole County.

TASK 1: PROJECT MANAGEMENT, COORDINATION, AND MEETINGS

The selected consultant and 5eminole County may Initiate each work order via a kickoff meet ng attended by the selected consultant Project Manager, key staff and Seminole County Project

Manager and key staff. In addition to discussing administrative Issues, the kickoff meeting will be a working technical meeting. The selected consultant shall provide meeting minutes for all meetings.

TASK 2: DATA COLLECTION AND SYSTEM ANALYSIS

Task 2 identifies all efforts to collect data and perform traffic operations analysis. The end state of Task 2 is a calibrated baseline Synchro model for each period of analysis. All traffic data have been collected and intersection conditions diagrams are complete. The following data collection efforts will be performed by the selected consultant:

• Selected consultant will perform 7-day machine counts at multiple locations within the stem as approved by Seminole County. This information will be used to determine system peak hours and as input to determining the pattern transition times. Machine counts may be performed using any platform acceptable to Seminole County.

• For all of the Intersections identified in a Work Order, the selected consultant will perform field reviews to develop knowledge of intersection and system components. The selected consultant shall use an intersection data collection summary sheet and checklist acceptable by Seminole County.

• Selected consultant will determine the AM, Midday, PM, and Off-Peak periods for both weekdays and weekend days for which 8-hour turning movement counts (TMCs) at each of the project intersections will be collected. 8-hour TMCs will be collected on both average weekday and weekend days when schools are in session and not during holiday weeks. Weekend TMC periods may be adjusted based on the identified peak hours. TMCs may be performed using any process acceptable to Seminole County.

• Traffic signal programming data will be obtained from Seminole County's ATMS software. The selected consultant shall be experienced with Cubic/Trafficware ATMS software and local controller/cabinet operation.

• Selected consultant may be required to perform saturation flow rate studies to determine local prevailing saturation flow rates. This information will support the calibration efforts of the Synchro model.

• If available, collision diagrams indicating crashes from the last three years will be provided by Seminole County if requested. In the absence of collision diagrams, available crash data will be provided by Seminole County as requested.

• Existing conditions Synchro models will be developed after the field reviews, signal programming data are obtained, and volume studies are completed. An existing conditions Synchro model will be developed for each period under evaluation for retiming. If the corridor has been recently retimed and an accurate Synchro model is available, the consultant may be asked to review and update.

• Tru-Traffic with GPS interface will be used to perform "before" travel time runs, benchmarking current corridor operations. Specific time periods for travel time runs will be determined after the 7-day machine counts are completed, analyzed, and approved by Seminole County.

• Obtain performance data from County Bluetooth platform. Analyze and summarize for travel time, speed and origin/destination.

The Synchro file (for each period), Tru-Traffic travel time runs (for each period), and Bluetooth data serve to benchmark current operational conditions and will be summarized as a project deliverable.

TASK 3: DEVELOP TRAFFIC SIGNAL TIMING PLANS

Task 3 identifies all the required tasks to develop new signal timing plans and prepare for implementation.

• The development of optimized timing or each pattern (cycle, offset, splits, and sequence) will be completed using the latest Seminole County adopted version of Synchro and in accordance with the stated project goals.

• Although the Intersections ln the study area may already be divided Into systems, analysis of adjacent intersection coordination or non-coordination will be performed to improve intersection and corridor operations. The selected consultant will make such recommendations as appropriate. No changes shall be made to the systems without approval of Seminole County.

• The number of timing patterns and pattern change times will be determined using the 7-day machine count data and approved by Seminole County, but will typically Include peak periods for AM, MD, PM, and off peak periods. This includes developing patterns for weekday conditions as well as weekend conditions.

• The basic timing parameters will be updated. Specifically, clearance calculations for vehicles and pedestrians will be recalculated based on FDOT TEM 3.6 and any supplement guidance from Seminole County. All phase options and phase timings are to be reviewed and updated as appropriate.

• The travel time data will be reviewed and used as input to the timing plan development.

• The available crash records or collision diagrams will be reviewed. In locations where an identified crash rate is available, study intersection crash rates will be compared to see if above average rates exist and if countermeasures can be implemented to reduce the crash rates.

The selected consultant shall submit a pre-implementation memo to Seminole County with the proposed timings. Seminole County will provide prompt review. Upon approval of the selected consultant's timing plans and after any requested changes are conducted, all intersection database changes will be updated in Seminole County's central system.

TASK 4: DEPLOY TRAFFIC SIGNAL TIMING PLANS

After acceptance of the proposed patterns by Seminole County, implementation week will be scheduled at the convenience of both the selected consultant and Seminole County.

Once downloaded, the selected consultant will immediately review the operation of each intersection pattern without exception.

In the case that any equipment is not functioning as designed, inoperative or if additional hardware or cabinet modifications are required, the selected consultant staff shall give verbal notification of the problem to Seminole County immediately. The selected consultant will document in the final report, the nature, extent, and probable solution(s) to the problems if the repairs are not completed.

TASK 5: FINE-TUNE FIELD OPERATIONS

Fine-tuning will generally consist of offset and split changes, but has also included more robust changes or additions to pattern data based on additional findings during implementation. The end result will be a multi-day review of each pattern's performance to ensure the project goals are being met. Seminole County shall provide final acceptance prior to closing out implementation efforts. This would typically involve a check ride of the corridor to ensure performance improvements are in line with project goals. After the fine tuning efforts are completed, post-implementation travel time runs shall be performed in the same manner as in

Task 2. Timing changes will then be updated in the post-implementation Synchro files.

TASK 6: PERFORMANCE EVALUATION

The performance evaluation step is important so that the benefits of the retiming efforts can accurately be portrayed along with the costs. This will involve comparison of the before and after Synchro files, Tru-Traffic files, and Bluetooth data. The difference in both cases is the impact of the retiming efforts.

A benefit to cost ratio analysis will be conducted. A full engineering report documenting the tasks performed, data collected and analysis conducted will be prepared, signed and sealed by a licensed Professional Engineer.

Final deliverables will include:

• Hard copy reports signed and sealed by a licensed Professional Engineer with a CD containing:

o All Synchro and Tru-Traffic files (electronic) o All data collection files (electronic} o PDF version of the report o Any other miscellaneous work products

TASK 7: SPECIAL TIMING PATTERN DEVELOPMENT

The selected consultant may be tasked with developing special timing patterns to meet specific needs such as: evaluation planning, special event planning, incident management planning, etc.

The selected consultant will be tasked with specific corridor limits and work with Seminole

County on reasonable timing parameters. The selected consultant will prepare a technical memorandum stating the assumptions and logic behind each timing pattern and decision-tree logic on when to implement. Once approved, the special timing patterns will be programmed in the ATMS software.

The selected consultant may be tasked with developing, implementing and fine-tuning transit signal priority timing parameters.

2.3. B. Corridor Traffic Signal Retiming (without Data Collection)

As an alternative to a full corridor retiming effort, the selected consultant may be tasked with a review of corridor timings without benefit of updated turning movement counts and systems counts. This review will be mainly to check offsets and splits as well as appropriate schedule based on ATMS reports, citizen complaints, and field observations by a qualified timing engineer. Tru-Traffic shall be used to conduct this review. The County's Automated Traffic

Signal Performance Metrics (ATSPM) and Bluetooth platforms are available to the Consultant.

This task may also include fine-tuning adaptive corridors and performing all modifications to said adaptive system required.

An engineering report shall be submitted to Seminole County outlining in detail what the selected Consultant proposes. Upon approval of changes by Seminole County, the remaining deployment, fine-tuning and performance evaluation will follow previously outlined tasks.

2.4. C. Traffic Operations Support

From time to time Seminole County may task the selected consultant with traffic operations tasks outside of retiming work.

TASK 1: FIELD OBSERVATIONS

The selected Consultant may be tasked with conducting Intersection/system observations of signal timing related complaints. Typical work elements may include contacting the complaining citizen, determining nature of complaint, conducting site visit during period of complaint, adjusting signal timing if warranted, and following up with the citizen. The nature and extent of the issue may warrant more detailed analysis and concept development. The selected consultant should have significant experience with traffic signal hardware, software, communications, and detection in order to adequately troubleshoot potential issues. Seminole

County staff may also direct observations as needed.

TASK 2: TRAFFIC OPERATIONS ANALYSIS, SAFETY ANALYSIS, AND PERFORMANCE

MONITORING

The selected Consultant may be tasked with conducting traffic operations analysis and performance monitoring by Seminole County staff. This could include Synchro operational analysis of phasing alternatives, Tru-Traffic file development, GIS mapping, arterial performance monitoring and analysis using Bluetooth, detailed signalized intersection performance investigation using ATSPM, and any other related software assigned deemed necessary by

Seminole County.

TASK 3: RAILROAD PREEMPTION PROGRAMMING

The selected Consultant may be tasked with performing railroad preemption timing reviews and development. The selected Consultant shall have specific experience in this area and be fully trained on at-grade rail crossings.

TASK 4: MISCELLANEOUS ASSIGNMENTS

The selected Consultant may be tasked with performing any additional traffic operations related tasks as deemed appropriate by the County and selected Consultant.

2.5. D. Traffic Analysis Software Training

The selected consultant may be tasked with providing training to Seminole County staff on coordinated signal timing development, using tools such as Synchro/SimTraffic and Tru-Traffic.

This may include developing a custom curriculum, training agenda, and providing training.

3. INSTRUCTIONS TO PROPOSERS

3.1. Contact

All prospective Proposers are hereby instructed not to contact any member of the Seminole

County Board of County Commissioners, the County Manager or Deputy Manager, or any

Seminole County Staff members other than the noted Purchasing & Contracts Division (herein referred to as ‘PCD’) Contact Person, Tony Durrum, regarding this PS or their written proposal at any time prior to the posting on the COUNTY’s Website of the recommendation and intent to award by County staff for this project. Any such contact shall be cause for rejection of your proposal. Interpretation of this clause will be solely at the discretion of the County.

3.2. Pre-Proposal Conference

There will not be a Pre-Proposal Conference for this PS.

3.3. Public Opening

Electronic submittals shall be received by PCD online in accordance with the instructions in this solicitation document, unless otherwise revised via posted Addenda. Persons with disabilities needing assistance to participate in the Public Opening should call the noted PCD Contact

Person at least forty-eight (48) hours in advance of the Public Opening at (407) 665-7123.

3.4. Delays

The COUNTY, at its sole discretion, may delay the scheduled due date and time for submission if it is to the advantage of the COUNTY to do so. The COUNTY will post all changes in the scheduled due date and time for submission by written addendum posted to the COUNTY’s

Website: https://secure.procurenow.com/portal/seminolefl

3.5. Proposal Submission and Withdrawal

The COUNTY will accept submittals electronically via the COUNTY’s e-Procurement Portal until

2:00 pm on Wednesday, October 26, 2022. Proposals received after the scheduled due date and time for submission shall not be considered. Proposals submitted in any other format other than via the COUNTY’S e-Procurement Portal, including but not limited to, hard copy (mailed or hand delivered), facsimile, or emailed submittals, will not be accepted or considered. The scheduled due date and time for submission will be scrupulously observed. Companies shall register on the COUNTY’S e-Procurement Portal. Once registered, Companies may view and click "Follow" to be a prospective bidder for this solicitation and will appear on the Follower’s list.

Companies that fail to Follow this project will not receive automatic addenda notifications, nor will they be able to draft a response in the COUNTY’S e-Procurement Portal, and therefore will be unable to participate or be considered for this PS. If a Proposer encounters technical difficulties using the COUNTY’S e-Procurement Portal, or needs assistance using the Portal, Proposers may access the Help Center for vendor training guides provided by OpenGov-

Procurement, the Software Administrator. Proposers may also contact the Software

Administrator using the real-time chat function on the COUNTY’S e-Procurement Portal (located in lower right-hand corner of the screen), or via email at support@procurenow.com for support.

The COUNTY will not be responsible for untimely submissions due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network http://help.procurenow.com/en/articles/5815468-opengov-procurement-vendor-training connection, or use of a malfunctioning electronic device, or the like, neither the COUNTY, nor the Software Administrator, will be held responsible. Companies shall be solely responsible for ensuring the capability of their computer system while responding to this solicitation, and for the stability of their internet service. Uploading large documents may take significant time depending on the size of the file(s) and the Internet connection speed that the Respondent representative is using to submit a response. Failure of the Respondent to successfully submit an electronic proposal before the deadline indicated herein shall be at the Respondent’s sole risk, and no relief will be given for late and/or improperly submitted proposals. Once file(s) have been uploaded and the Submission Status shows as “Submitted” the submission is complete. At that point, the Respondent representative who is registered with the COUNTY will also receive an email confirmation from the COUNTY’s e-Procurement Portal. Telephone confirmation of timely receipt of any submittal should be made by calling (407) 665-7123, before the 2:00 pm deadline.

The Proposer is required to submit ONE (1) ELECTRONIC FORMATTED file of their complete written submittal.

Proposers may withdraw their submittal electronically via the COUNTY’S e-Procurement Portal at any time prior to the scheduled due date and time for submission.

3.6. Inquiries

All Proposers should carefully examine the PS documents. Any ambiguities or inconsistencies shall be brought to the attention of PCD Contact Person in writing via the Q&A tab in the

COUNTY’S e-Procurement Portal prior to the scheduled due date and time for submission.

Failure to do so, on the part of the Proposer, shall constitute an acceptance by the Proposer of any subsequent decision made by the COUNTY. Any questions concerning the intent, meaning and interpretations of the PS documents including the attached Draft Agreement, shall be requested in writing, and received no later than 5:00 pm on Monday, October 17, 2022. Written requests shall be submitted via the COUNTY’S e-Procurement Platform The COUNTY will not be responsible for oral instructions made by employees of the COUNTY or its authorized representatives in regard to this PS. If the Q&A deadline has passed, a Proposer may contact the COUNTY directly if necessary at tdurrum@seminolecountyfl.gov. The COUNTY reserves the right to reject any questions sent after the Q&A deadline.

3.7. Addenda

Should revisions to the PS documents become necessary, the COUNTY will post Addenda information on the COUNTY's e-Procurement Portal. The COUNTY’s e-Procurement Portal will issue an automated email notification to all “Followers” on the PS’s Followers list. All Proposers should check the COUNTY's Website or notify Tony Durrum to verify information regarding

Addenda. Failure to do so may result in rejection of the Proposer’s submitted proposal and a determination as “Non-Responsive”. By execution of the Formal Notice for this PS, the Proposer acknowledges receipt of all Addenda issued under this solicitation. Addenda information will be posted on the COUNTY’s Website (https://secure.procurenow.com/portal/seminolefl). It is the sole responsibility of the Proposer to ensure that they obtain information related to any

Addenda.

3.8. Selection Process and Award

All proposals will be reviewed by personnel as designated by the COUNTY staff in accordance with the qualification/evaluation criteria set forth in the PS documents. The qualifications of the

Proposers are rated and ranked in order of preference, based on their qualifications and evaluation criteria. Interviews and/or presentations will be part of the evaluation process.

Presentations and interviews must comply with the State of Florida’s Sunshine and Public

Records Laws (Section 286.0113, Florida Statutes).

The COUNTY will not be liable for any costs incurred by the Proposer in connection with such presentations. The County will award a contract based on the proposal that bests meets the

County's requirements, that would provide the best service to the public, and would provide a high return to the County. The Proposer understands that this PS does not constitute an agreement with the Proposer. The COUNTY reserves the right to reject all proposals, make multiple awards (award to more than one vendor), to waive formalities, to re-solicit and advertise for new proposals, or to cancel the project in its entirety.

3.9. Proposal Preparation Costs

Neither the COUNTY nor its representatives shall be liable for any expenses incurred in connection with preparation of a response to this PS. Proposers should prepare their proposals simply and economically, providing a straightforward and concise description of the Proposer's ability to meet the requirements of this PS.

3.10. Accuracy of Proposal Information

By submission of a proposal, Proposer acknowledges that they have carefully examined the

Request for Professional Services documents and agrees to furnish the services specified in the solicitation as proposed. Proposers agree that their proposal will remain firm for a period of up to one hundred twenty (120) days to allow the County adequate time to evaluate the submittals.

By submission of a proposal, Proposer agrees to abide by all conditions of this proposal and understands that a background investigation may be conducted by the Seminole County

Sheriff’s Department prior to award. Proposer certifies that all information contained in their proposal is truthful to the best of their knowledge and belief. Proposer further certifies that they are duly authorized to submit this proposal on behalf of the vendor/Proposer as its act and deed and that the vendor/Proposer is ready, willing and able to perform if selected.

3.11. Insurance

A misstatement or omission of a material fact, whether intentional or not, regarding the

Proposer's insurance coverage, policies or capabilities may be grounds for rejection of the

Proposer’s submitted proposal and rescission of any ensuing Award Agreement.

The COUNTY recommends that all Proposers review the insurance requirements listed within the Draft Agreement with their insurance carriers. A copy of the insurance certificate shall be furnished to the COUNTY prior to the final execution of the COUNTY’s

Award Agreement. The COUNTY reserves the right to reject the award to any Proposer that fails to provide the insurance as required within the COUNTY’s Award Agreement.

3.12. Licenses

Proposers, both corporate and individual, must be fully licensed and certified for the type of work to be performed in the State of Florida at the time of submittal under this PS. Failure of the Proposer to be fully licensed and certified, will result in rejection of the Proposer’s submitted proposal and will be considered “Non-Responsive”. Any permits, licenses, or fees required shall be the responsibility of the Proposer. No separate or additional payment will be made for these costs. Adherence to all applicable code regulations, Federal, State, County, City, etc., is the responsibility of the Proposer. All final plans and documents prepared by the Consultant must bear the endorsement of a person that is full employ of the Consultant and currently registered as a professional for the services in the State of Florida.

3.13. Posting of the PS’s Recommendation and Intent to Award

The recommendation and intent to award for this PS will be posted on the COUNTY’s Website https://secure.procurenow.com/portal/seminolefl. Failure to file a protest with the COUNTY’s

Purchasing & Contracts Manager within the time prescribed in the COUNTY's Purchasing Code, Policies and Procedures shall constitute a waiver of proceedings.

3.14. Public Records

Upon recommendation and intent to award this PS as posted to the COUNTY’s website or thirty

(30) calendar days after closing, proposals are considered “public records" and shall be subject to the public disclosure regulations consistent with Chapter 119, Florida Statutes. Proposers must invoke the exemptions to disclosure provided by law in their response to the solicitation and must identify the data or other materials to be protected by uploading any information deemed confidential separately under “Confidential Files," and must state the reasons why such exclusion from public disclosure is necessary pursuant to the COUNTY’s, “Compliance With

Public Records Law” Form, which is required as part of the PS documents. Ownership of all data, material, and documentation originated and prepared for the County pursuant to the PS shall belong exclusively to the County and be subject to public inspection in accordance with the

Public Records Law. Trade secrets or proprietary information submitted by a Proposer shall not be subject to public disclosure under the Public Records Law; however, the Proposer must invoke the protection of this section prior to or upon submission of the data or other materials, and must identify the data or other materials to be protected and state the reasons why protection is necessary.

3.15. Prohibition Against Contingent Fees

It shall be unethical for any person to be retained, or to retain any company or person, other than a bonafide employee working solely for the Proposer to solicit or secure the Award

Agreement for this PS, and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bonafide employee working solely for the Proposer, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from award or making of this Award Agreement. For the breach or violation of this provision, the

COUNTY shall have the right to terminate the Award Agreement at its sole discretion, without liability and to deduct from the Award Agreement price, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration.

3.16. Rejection/Disqualification

The COUNTY reserves the right to reject the proposal of any Proposer who has failed to perform, in a timely manner, the scope of services of a previously awarded agreement. The

COUNTY reserves the right to inspect all facilities of Proposers in order to make a determination as to the available resources to perform properly under this award. The COUNTY reserves the right to waive any irregularities, informalities, and technicalities and may, at its discretion, issue a re-procurement. More than one (1) proposal from an individual, firm, partnership, corporation, or association under the same or different names will not be considered. Reasonable grounds for believing that a Proposer is involved in more than one proposal submittal will be cause for rejection of all proposals in which such Proposers are believed to be involved. Any or all proposals will be rejected if there is reason to believe that collusion exists between Proposers.

3.17. Purchasing Code

Seminole County Code Chapter 220 (Purchasing Code), Administrative Code Section 3.55

(Purchasing Policy), and County Manager Policies apply to this PS in their entirety.

3.18. Affirmation

By submission of a proposal, the Proposer affirms that their proposal is made without prior understanding, agreement or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment or services, and is in all respects fair and without collusion or fraud. The Proposer agrees to abide by all conditions of this PS and the resulting Award Agreement.

3.19. Governmental Restrictions

In the event that any governmental restrictions are imposed which would necessitate alteration of the material quality, workmanship or performance of the items offered on this proposal prior to their delivery, it shall be the responsibility of the Proposer to notify the Purchasing and

Contracts Division at once, indicating in his/her letter the specific regulation which required an alteration, including any price adjustments occasioned thereby. The County reserves the right to accept such alteration or to cancel the contract at no further expense to the County.

3.20. Advertising

In submitting a proposal, Proposer agrees not to use the results therefrom as a part of any commercial advertising, without the express written approval of the County Manager’s Office.

3.21. Patents and Royalties

Unless otherwise provided, the Proposer shall be solely responsible for obtaining the right to use any patented or copyrighted materials in the performance of the contract resulting from this

PS. The Proposer, without exception, shall indemnify and save harmless the County and its employees from liability of any nature or kind, including cost and expenses for or on account of any copyrighted, patented, or unpatented invention, process, or article manufactured or supplied by the Proposer. In the event of any claim against the County of copyright or patent infringement, the County shall promptly provide written notification to the Proposer. If such a claim is made, the Consultant shall use its best efforts to promptly purchase for the County the legitimate version of any infringing products or services or procure a license from the patent or copyright holder at no cost to County that will allow continued use of the service or product. If none of the alternatives are reasonably available, the County agrees to return the article on request to the Proposer and receive reimbursement, if any, as may be determined by a court of competent jurisdiction.

3.22. Drug-Free Workplace Compliance

Proposer shall comply with Section 287.087, Florida Statutes, and failure to comply shall result in rejection/disqualification of the proposal and all agreements as a result of this solicitation.

3.23. Public Entity Crime

Any Person or affiliate, as defined in Section 287.133, Florida Statutes, shall not be allowed to contract with the COUNTY, nor be allowed to enter into a subcontract for Work on this Project, if such a person or affiliate has been convicted of a public entity crime within three (3) years from the date this Project was advertised for Proposal, or if such person or affiliate was listed on the

State's convicted vendor list, within three (3) years of the date this Project was advertised, whichever time period is greater. A public entity crime means a violation of any state or federal law with respect to and directly related to the transaction of business with any public entity or agency (federal, state or local), including but not limited to, any contract for the construction or repair of a public building or public work involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, forgery, falsification of records, receiving stolen property or material misrepresentation. Any Agreement with the COUNTY obtained in violation of this Section shall be subject to termination for cause. A sub-contractor who obtains a subcontract in violation of this Section shall be removed from the Project and promptly replaced by a sub-contractor acceptable to the COUNTY.

3.24. Payment Terms/Discounts

The County’s payment terms are in accordance with Section 218, Part VII, Florida Statutes, Florida Prompt Payment Act.

3.25. Additional Terms and Conditions

Unless expressly accepted by the County, only the terms and conditions in this document and

Award Agreement shall apply. Any and all additional terms and conditions shall have no force and effect, and are inapplicable to this proposal if submitted either purposely through intent or design, or inadvertently appearing separately in transmittal letters, specifications, literature, price lists or warranties. It is understood and agreed that the general and/or special conditions in these PS documents and any Addenda issued under this solicitation are the only conditions applicable to this proposal and the Proposer's authorized signature (including electronic confirmation) on the Proposal Response Form attests to this.

3.26. Consultants Competitive Negotiation Act (CCNA)

This Contract is a Contract as defined in Section 287.055, Florida Statutes. If this is for a continuing contract, the professional services provided to the County for projects in which the estimated construction cost of each individual project must not exceed $4,000,000.00 or for a study activity, the fee for professional services for each individual study must not exceed

$500,000.00.

Consultant(s) and its subsidiaries or affiliates who design the project under this Contract are ineligible for the award of the construction contract for the project.

The Consultant hereby represents, covenants and warrants, if awarded the Contract, that wage rates and other factual unit costs supporting the compensation provided for in this Contract are accurate, complete and current as of the date of contracting. It is further agreed that the

Contract price shall be adjusted to exclude any amounts where the County determines the

Contract price was increased due to inaccurate, incomplete or non-current wage rates and other factual unit costs.

4. INSTRUCTIONS FOR THE PREPARATION OF

SUBMITTALS

The Proposer is expected to completely analyze the information contained in this Request for

Professional Services (PS) as guidance for the preparation of their written proposal. The

Proposer’s proposal should be specific, detailed, and complete in order to clearly and fully demonstrate the Proposer’s understanding of the proposed work requirements, and it should include a logical plan to accomplish the task(s) under the proposed scope of work.

The Proposer(s) warrants its response to this Request for Professional Services to be fully disclosed and correct. The firm must submit a proposal complying with this Request for

Professional Services, and the information, documents and material submitted in the proposal must be complete and accurate in all material aspects. The proposals shall include all of the information solicited in this PS and any additional data that the Proposer deems pertinent to the understanding and evaluation of the proposal. Proposals must be organized and sections in the order noted below. Marketing materials shall not be included as documentation of Proposer’s ability to provide services required. Compliance with all requirements will be solely the responsibility of the Proposer and failure to provide requested information may result in disqualification of response.

4.1. TYPE OF BUSINESS*

☐ Corporation

☐ Joint Venture

☐ Partnership

☐ Proprietorship

*Response required

4.2. LEGAL ENTITY NAME*

Type Proposer's legal entity name here. This name will be verified against the Secretary of

State website.

*Response required

4.3. FEDERAL EMPLOYER ID NUMBER (FEIN)*

*Response required

4.4. INCORPORATED IN THE STATE OF _______________.*

Ex.) Florida

*Response required

4.5. LIST OF PRINCIPALS*

*Response required

4.6. UPLOAD EVIDENCE OF AUTHORITY TO DO BUSINESS IN THE

STATE OF FLORIDA.*

Acceptable form of evidence includes Secretary of State download, or Certificate of Status.

*Response required

4.7. PROPOSAL CONTENT*

WARNING: DO NOT UPLOAD CONFIDENTIAL INFORMATION HERE.

Please note that the Proposal Content shall not exceed twenty-eight (28) pages and must use be submitted on 8 ½” x 11” size sheets, with a font no smaller than 10 pt with one (1) inch borders. Failure to comply with the stated maximum page count for each submittal section may cause disqualification of your submittal for further consideration.

A. Letter of Transmittal: This letter will summarize in a brief and concise manner, the

Proposer's understanding of the scope of work and make a positive commitment to perform the work in a timely manner. The letter should name all of the persons authorized to make representations for the Proposer, including the titles, addresses and telephone numbers of such persons. An authorized agent of the Proposer must sign the

Letter of Transmittal indicating the agent’s title or authority. This letter should also serve as acknowledgement by the Proposer that the contents of the submittal are true and accurate, and that the requirements of this PS can be met, including but not limited to, insurance, bonding and licensing requirements. Further, the Proposer acknowledges their intent to execute an Agreement with the COUNTY.

B. PROJECT APPROACH /UNDERSTANDING: (Four [4] single-sided pages maximum):

1. The content and form of the Proposal shall present a clear, comprehensive, and well-documented representation, demonstrating understanding and commitment of how the Proposer intends to implement and fulfill the requirements of the scope of the project. Delineate the firm’s understanding of the project including special considerations and technical aspects of the project.

2. Provide quality control approach and understanding for the project.

C. INNOVATIVE/COST SAVING IDEAS: (Two [2] single-sided pages maximum):

1. Provide innovative and cost saving ideas for the project that include “outside the box” thinking. This may include alternate approaches to the project such as value engineering and other cost saving measures.

D. QUALIFICATIONS OF PROPOSED TEAM: (Five [5] single-sided pages maximum):

1. Provide qualifications and experience for proposed staff and sub-consultants for this project, such as licenses and/or certifications. Firms Proposed Project Manager must possess a Professional Traffic Operations Engineer (PTOE) certification. Resumes of key individuals may be included to demonstrate the skills necessary to complete this project. It is preferred for the sub-consultant to have worked with the prime consultant on previous projects and demonstrated their ability to be part of the team.

(four single-sided page maximum within this section)

2. Provide an Organizational Chart depicting the team for this project to include roles and responsibilities in relation to the scope of this project. The organizational chart should include the location of each staff member that is proposed. (1 single-sided page maximum in this section)

E. SIMILAR PROJECT EXPERIENCE: (Two [2] single-sided pages maximum):

1. Provide a list of similar projects, for which services have been successfully completed within the past five [5] years which most closely match the scope of work within this project. List must include a brief description of the project, contact person, address, telephone number, e-mail addresses. The County intends to conduct reference checks of those clients. These checks will be designed to validate the company’s performance, ascertain the difference (if any) between expectations and delivery, and determine overall satisfaction with the company’s services.

2. Provide a maximum of four [4] verifiable references for similar services provided within the last five [5] years on the form provided in Part 3 of the solicitation package. The contact person(s) listed as a reference shall be someone who has personal knowledge of the Proposer’s performance during the referenced project. Contact person(s) must have been informed that they are being used as a reference and that the County may be calling them on a valid phone number as provided. More than one [1] person can be listed, but all must have knowledge of the project. DO NOT list principals or officers who will not be able to answer specific questions regarding the project. The reference shall be the owner or a representative of the owner. An owner’s representative is defined as a firm or individual hired by the owner to oversee design or construction oversight services performed by the prime

Consultant. Consultants or Contractors who provided services under project

(contract) shall not be accepted as references unless they were hired as the owner’s representative for the referenced project (contract).

*Response required

4.8. LOCATION*

Provide the location of the firm’s office that will support the activities under this Agreement.

Regional firms whose physical address is located within the Counties of Brevard, Lake, Orange, Osceola, Seminole, and Volusia will receive five (5) points. Firms located within the state of

Florida will receive 2 points.

*Response required

4.9. LICENSE SANCTIONS*

Regulatory/license agency sanctions within the past 5 years.

(If Proposer prefers to upload a file, upload in next question and enter "see file upload" in this field)

*Response required

4.10. LICENSE SANCTIONS

Regulatory/license agency sanctions within the past 5 years.

4.11. CONFLICT OF INTEREST STATEMENT*

I certify that I am an authorized representative (the Affiant) of my company (the Entity submitting this response) to sign and submit this statement on my company's behalf.

My company is submitting an Expression of Interest for the Seminole County project described as Engineering Services for Traffic Signal Retiming in Seminole County.

The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his/her own knowledge.

The Affiant states that only one submittal for the above project is being submitted and that the above-named entity has no financial interest in any other entities submitting proposals for the same project.

Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive pricing in connection with the entity's submittal for the above project. This statement restricts the discussion of pricing data until the completion of negotiations and execution of the

Agreement for this project.

Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from participating in contract lettings by any local, state, or federal agency.

Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project.

The Affiant certifies that no member of the entity's ownership, management, or staff has a vested interest in any aspect of or Department of Seminole County.

The Affiant certifies that no member of the entity's ownership or management is presently applying for an employee position or actively seeking an elected position with Seminole County.

The Affiant certifies that no member of the entity’s ownership or management is currently serving as a member of any Seminole County advisory board(s) or committee(s), or alternatively, state the individual(s) name(s), who is a member of the above-named entity’s ownership or management, and is currently serving as a member, and on which Seminole

County advisory board(s) or committee(s) they are currently serving as a member, in the following question.

☐ Please confirm

4.12. CONFLICT OF INTEREST STATEMENT CONT...*

A. Enter the name(s) of the individual(s) who is serving on a Seminole County advisory board(s) or committee(s).

B. Enter the Seminole County advisory board(s) or committee(s) that the individual(s) is serving as a member.

• If this is not applicable, type "N/A."

*Response required

4.13. COMPLIANCE WITH THE PUBLIC RECORDS LAW*

Seminole County shall comply with the Public Records Law as provided by Chapter 119, Florida

Statutes, and all applicable amendments. Applicants must invoke the exemptions to disclosure provided by law in the response to the solicitation and must identify the data or other materials to be protected by separate envelope, and must state the reasons why such exclusion from public disclosure is necessary. The submission of a response authorizes release of your firm’s credit data to Seminole County.

If the company submits information exempt from public disclosure, the company must identify with specificity which pages/paragraphs of their submittal/proposal package are exempt from the Public Records Act, identifying the specific exemption section that applies to each. The protected information must be submitted to the County in a separate envelope marked

“EXEMPT FROM PUBLIC RECORDS LAW”. Failure to identify protected material via a separately marked envelopment will cause the County to release this information in accordance with the Public records Law despite any markings on individual pages of your submittal/proposal.

A. CONTRACTOR acknowledges COUNTY’s obligations under Article 1, Section 24, Florida Constitution and Chapter 119, Florida Statues, to release public records to members of the public upon request. CONTRACTOR acknowledges that COUNTY is required to comply with Article 1, Section 24, Florida Constitution and Chapter 119, Florida Statutes, in the handling of the materials created under this Agreement and that said statute controls over the terms of this Agreement.

B. CONTRACTOR specifically acknowledges its obligations to comply with Section

119.0701, Florida Statutes, with regard to public records, and shall:

1. keep and maintain public records that ordinarily and necessarily would be required by COUNTY in order to perform the services required under this Agreement;

2. provide the public with access to public records on the same terms and conditions that COUNTY would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law;

3. ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law; and;

4. meet all requirements for retaining public records and transfer, at no cost to the

COUNTY, all public records in possession of CONTRACTOR upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to COUNTY in a format that is compatible with the information technology system of COUNTY.

C. Failure to comply with this Section shall be deemed a material breach of this Agreement for which COUNTY may terminate this Agreement immediately upon written notice to

CONTRACTOR.

By submitting a response to this solicitation, the company agrees to…