Engineering Services for East Moore Water District Phase 5 Water Main Extension.pdf

COUNTY OF MOORE

NORTH CAROLINA

REQUEST FOR QUALIFICATIONS

ISSUE DATE: October 22, 2026 RFQ 2027-01

TITLE: Engineering Services – East Moore Water District - Phase 5 Water Main Extension

ISSUING DEPARTMENT: County of Moore Attn: Terra Vuncannon 103 West Saunders St.

Carthage, NC 28327

Sealed qualifications will be received until 4:00 p.m. Thursday November 12, 2026 from qualified firms for Engineering Services – East Moore Water District Phase 5 Water Main Extension for the County of Moore Public Works Department. For your convenience, a Bid Drop-Off Box is located in the lobby at 103 West Saunders St., Carthage, NC.

Please note “RFQ 2027-01” on sealed envelope.

All inquiries for information concerning the Request for Qualifications shall be directed to:

Terra Vuncannon, Purchasing Manager 103 West Saunders St.

Carthage, NC 28327

(910) 947-7118 tvuncannon@moorecountync.gov

Sealed qualifications shall be delivered to tvuncannon@moorecountync.gov and shall bear the name and number of this Request for Qualifications in the e-mail subject header. It is the sole responsibility of the Firm to ensure that its response reaches the Issuing Department by the designated date and hour indicated above.

In compliance with the Request for Qualifications and to all the terms and conditions imposed herein, the undersigned offers and agrees to furnish the services and install the goods described in accordance with the attached signed response.

Firm Name: ___________________________________ Date: __________________

Address: ______________________________________ Phone: _________________

______________________________________ By: _____________________ (typed)

By: ____________________ (signed) Authorized Signatory E-mail address: ____________________________________________ mailto:tvuncannon@moorecountync.gov

TABLE OF CONTENTS

PROJECT DESCRIPTION Page 3

EVALUATION CRITERIA Page 6

NON-COLLUSION AFFIDAVIT Page 9

E-VERIFY AFFIDAVIT Page 10

W-9 FORM Page 11

MAP Page 12

PROJECT DESCRIPTION

Project Overview Moore County Public Works (MCPW) is seeking a Professional Engineering firm experienced with rural public water systems to support the East Moore Water District (EMWD) Phase 5 Water Main Extension project in the Carthage and Deep River Townships of Moore County.

Background East Moore Water District Phase 5 will extend the County’s existing water distribution system.

Proposed connections, hydraulic capacity, and final alignments will be established or verified during the design process.

MCPW has received a petition from homeowners for public water service along Underwood Road, Wadsworth Road, and Manor Road. Preliminary designs also include Kelly Road, McCrimmon Road, Red Branch Road, Torchwood Road, and Old River Road. This scope is approximately 65,100 linear feet of 6-inch water main, subject to engineering evaluation and County approval.

Services Requested Work shall include the evaluation of existing system connections and capacity; design of water main extension with appurtenances; preparation of construction, permit, and bid documents; and coordination with MCPW and applicable agencies. The County is also considering a USDA Rural Development loan application. Experience preparing funding-related engineering reports and assessments is recommended; such services are subject to County authorization.

1. Project Initiation and Data Collection

a. Conduct kickoff meeting(s) with MCPW to confirm project goals, preliminary alignments, limits of service, available information, and expectations.

b. Review existing utility maps, record drawings, GIS datasets, prior EMWD phase information, applicable standards, and preliminary plans.

c. Review the petitioned water main extensions along roadways and additional potential water main extensions along roadways; establish design limits, potential connections, and project phasing with MCPW.

d. Identify available property, right-of-way, water system, and utility information needed for survey and design.

2. Surveying, Mapping and Easement Support

a. Perform field topographic surveys of the proposed water main corridors and connection locations, including relevant roadway and drainage features.

b. Locate and document available right-of-way, property boundary, existing utility, and other information necessary to prepare constructible water main plans.

c. Prepare existing conditions topographic map referenced to the North Carolina State Plane Coordinate System (NAD83 ftUS 2011) and NAVD88 (ftUS) vertical datum.

d. Prepare easement exhibits, plats, and related mapping for permanent or temporary rights needed for the water main improvements, as directed by MCPW.

3. Demand, Service Area, and Water System Evaluation

a. Review the proposed service area and information on existing and potential customers along the project roads, in coordination with MCPW.

b. Estimate design water demands and evaluate anticipated service needs using County data and appropriate engineering methods.

c. Identify proposed connection points, existing system pressures, relevant water supply and storage limitations, and the need for appurtenant improvements.

d. Assess service reliability, system looping opportunities, fire protection objectives where applicable, and anticipated future extension needs.

4. Hydraulic Modeling and Water Main Design Criteria

a. Update the County water distribution system hydraulic model of the affected area as necessary to evaluate proposed connections and water main sizing.

b. Evaluate design operating conditions, including applicable maximum day, peak hour, and fire flow scenarios established with MCPW.

c. Identify potential pressure, flow, velocity, and operational limitations, and recommend appropriate water main sizes, routing, and appurtenances.

d. Provide hydraulic model files, calculations, and applicable mapping or GIS data in formats coordinated with MCPW.

5. Preliminary Design and Alternatives Evaluation

a. Evaluate alternative alignments, connections, water main sizes, construction methods, and potential conflict locations within the proposed corridors.

b. Assess constructability, crossing requirements, easement needs, preliminary quantities, construction cost estimates, and practical construction phasing.

c. Present preliminary design recommendations and anticipated design or permitting issues to MCPW for review before final design.

6. Final Design and Construction Documents

a. Prepare water main construction plans, profiles and details as necessary, technical specifications, bid quantities, and construction cost estimates.

b. Incorporate MCPW standards, applicable NCDEQ Public Water Supply requirements, road restoration, service connections, valves, hydrants, and other required appurtenances.

c. Submit draft and final design documents at review milestones established with MCPW;

respond to review comments and provide sealed documents as required.

7. Permitting and Agency Coordination

a. Identify and obtain, with County coordination, applicable NCDEQ Public Water Supply approvals and permits for the proposed distribution system improvements.

b. Identify and obtain, with County coordination, applicable NCDEQ Erosion & Sedimentation Control permits for the proposed distribution system improvements.

c. Prepare NCDOT Encroachment Agreements and related roadway or traffic-control submissions for work within State-maintained road rights-of-way, as applicable.

d. Identify and address required stream, wetland, drainage, utility-crossing, and other environmental or regulatory authorizations, as applicable.

8. Potential USDA-Rural Development Funding Assistance

a. If directed by MCPW, assist with preliminary engineering reports, technical assessments, and project descriptions required for a USDA Rural Development funding application.

b. If funding assistance is pursued, develop supporting alternatives evaluations, project cost estimates, and operations or financial engineering inputs requested by MCPW.

c. Assist with engineering information and coordination needed for required environmental reviews and funding related agency documentation, when authorized.

d. Identify and incorporate applicable USDA Rural Development engineering and construction document requirements if the project proceeds with such assistance.

9. Bidding, Construction Administration, and Inspection

a. Assist MCPW with advertisement and bidding, bidder inquiries, addenda, bid evaluation, and award recommendations; prepare executed construction document packages as directed.

b. Provide construction administration and inspection services as negotiated, including construction meetings, submittal review, field observation or inspection, payment review, changes, testing coordination, record-document review, and project closeout.

10. Deliverables

a. Survey, topographic, right-of-way, easement, and utility mapping in appropriate electronic formats, including CAD and GIS information required by MCPW.

b. Water system evaluation, engineering calculations, hydraulic modeling data, preliminary design recommendations, and supporting documentation.

c. Construction plans, specifications, quantity and cost estimates, permit applications, regulatory approvals, and signed or sealed documents as required.

d. Funding-related engineering reports, assessments, and supporting documents, if separately authorized by MCPW.

e. Bid and construction administration records, inspection documentation, record drawing information, and closeout deliverables as defined by the agreement.

Evaluation Criteria

Qualifications of each firm will be evaluated by the MCPW selection committee using the following criteria (with weights noted for each one). Criteria 1-5 are the primary factors. Criteria 6 is secondary and will only be used as a “tiebreaker” among equally qualified firms:

1. Project Experience (40/100): Firms shall submit example projects that demonstrate relevant project experience in the following areas. (USDA-Rural Development funding experience is preferred but not mandatory):

a. Rural public water main extensions comparable to EMWD Phase 5

b. Design and permitting of public water main projects in North Carolina

c. Route, topographic, and utility surveying for water main corridors

d. Preparation of georeferenced CAD and GIS deliverables for public utilities

e. Hydraulic modeling of proposed distribution system extensions (EPANET and/or

InfoWater)

f. Assessment of water demands, system pressure, and water main sizing

g. Design of service connections, hydrants, valves, and water main appurtenances

h. Route evaluation, utility conflict coordination, and easement mapping

i. Water main installations within NCDOT rights-of-way and encroachment permitting

j. Stream, wetland, highway, or other special utility crossings

k. Preparation of construction plans, specifications, schedules, and cost estimates

l. USDA-Rural Development funding engineering reports (preferred)

m. Provision of bidding and construction administration services for public water main extensions

n. Water main construction inspection, testing, and closeout

A submitting firm shall include a maximum of ten (10) example projects, one (1) page per project, all completed within ten years from the solicitation date. Each description shall explain project relevance, type and scope of work performed, the roles of the prime and subconsultants, and the percentage of work performed by the prime versus subcontractors, if applicable.

2. Personnel Qualifications (30/100): Firms shall submit key personnel resumes and must demonstrate the following qualifications through in-house or subconsultant personnel.

(USDA-Rural Development experience is recommended):

a. Designing rural public water distribution systems and water main extensions

b. Preparing public water supply engineering plans and securing regulatory approvals in

North Carolina

c. Performing route, topographic, and utility surveying for linear water main construction

d. Mapping survey and design data in the North Carolina State Plane Coordinate System

e. Modeling water distribution systems utilizing EPANET and/or InfoWater

f. Evaluating water demands, hydraulic pressures, and available water system capacity

g. Designing water main connections, valves, hydrants, services, and related appurtenances

h. Evaluating right-of-way constraints, existing utility conflicts, and easement requirements

i. Designing construction within NCDOT road corridors and preparing encroachment submissions

j. Evaluating stream, wetland, drainage, and other environmental crossing requirements

k. Preparing plans, specifications, bid quantities, and engineering cost estimates

l. Preparing USDA Rural Development engineering reports (preferred)

m. Administering bidding and construction contracts for public water main projects

n. Performing water main construction inspection, testing coordination, and project closeout

The evaluation of personnel qualifications will consider education, certifications, training, registration, and overall relevant experience. Include relevant professional licenses, advanced degrees or training, certifications from commercial organizations, professional associations, and specific work experience of key personnel.

3. Work Capacity (15/100): Firms shall relate their availability to accomplish the anticipated survey, design, permitting, bidding, and construction-phase work by providing a capacity narrative of each team member.

4. Local Knowledge (5/100): Firms shall relate their knowledge of Moore County, stating and explaining factors relevant to the East Moore Water District, rural water distribution systems, local topography, and water main work within North Carolina road rights-of-way.

5. Firm References (10/100): Firms shall submit references for key personnel and project experience relevant to the scope of this project. A Maximum of five (5) references shall be submitted.

6. Fee Schedule: Firms shall submit their current unit prices for key personnel (hourly fee rates).

These prices will only be considered if firms are otherwise equally qualified.

Selection Process:

The proposals received by the submittal deadline will be evaluated by a selection committee comprised of representatives of Moore County Public Works.

The committee will review and identify the firm or firms that are most qualified and responsive to the services requested. At least three candidates will be selected to participate in the interview process. The successful firm will be notified once an award/contract has been approved by the County Manager or East Moore Board of Directors.

The County reserves the right to reject any and/or all responses.

Additional Instructions:

After the Request for Qualifications issue date, all communications between the Issuing Department and prospective Firms shall be in writing. No oral questions shall be accepted. Any inquiries, requests for interpretation, technical questions, clarifications, or additional information shall be directed to Terra Vuncannon at tvuncannon@moorecountync.gov. All written questions shall be e-mailed to Terra Vuncannon tvuncannon@moorecountync.gov no later than 10:00 am Tuesday, November 3, 2026. NO EXCEPTIONS. Please put “RFQ 2027-01” in subject header of e-mail. Opening will not be public.

If not hand delivering to the Bid Drop-Off box located at 103 West Saunders St., Carthage, NC 28327, please submit via FedEx or UPS to the following address:

County of Moore Attn: Terra Vuncannon 103 West Saunders St.

Carthage, NC 28327

Firms should submit one (1) original and five (5) copies of their response. The Firm’s Statement of Qualifications shall be limited to no more than 15 pages, including Cover Page. The original should also include the following documents:

Non-Collusion Affidavit, E-Verify Affidavit, and W-9 Form.

NON-COLLUSION AFFIDAVIT

State of North Carolina County of Moore

I _________________________________, being first duly sworn, deposes and says that:

He/She is the _____________________of ____________________________, the proposer that has submitted the attached proposal;

He/She is fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal;

Such proposal is genuine and is not a collusive or sham proposal;

Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, Employees or parties of interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, firm or person to submit a collusive or sham proposal in connections with the contract for which the attached proposal has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Proposer, firm or person to fix the price or prices in the attached proposal or of any other Proposer or to fix overhead, profit or cost element of the proposal price of any other Proposer or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the County of Moore or any person interested in the proposed contract; and

The price or prices quoted in the attached proposal are fair, proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Proposer or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Signature and Title

State of North Carolina County of __________________ Subscribed and sworn before me, This _____day of ________________, 2026 Notary Public My commission expires _______________

Moore County E-Verify Affidavit

STATE OF NORTH CAROLINA

AFFIDAVIT

COUNTY OF MOORE

I, ____________________________ (the individual attesting below), being duly authorized by and on behalf of ________________________________ (the entity bidding on project hereinafter "Employer") after first being duly sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS §64-25(5).

2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of the employee through E-Verify in accordance with NCGS§64-26(a).

3. Employer is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State. (mark Yes or No)

a. YES _____, or

b. NO _____

4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.

Executed, this ____ day of _______________, 2026.

Signature of Affiant Print or Type Name: _________________________

State of North Carolina County of _____________

Signed and sworn to (or affirmed) before me, this the _____ day of ________________, 2026.

My Commission Expires:

Notary Public

(A ffix O fficial/N otarial Seal)