ENDIMAL_ODOR_CONTROL.pdf

INVITATION TO BID

23/24-13

ENDIMAL ODOR CONTROL

Town of Manchester

Lincoln Center

Manchester, CT 06040

RELEASE DATE: September 1, 2023

DEADLINE FOR QUESTIONS: September 7, 2023

RESPONSE DEADLINE: September 12, 2023, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/townofmanchester https://secure.procurenow.com/portal/%7bproject.government.code%7d

Town of Manchester

INVITATION TO BID

23/24-13

ENDIMAL ODOR CONTROL

I. Introduction II. Instructions to Bidders

III. Insurance and Indemnification Requirements IV. Standard Instructions-Supplies, Materials & Equipment V. Project Details

VI. Vendor Submissions VII. Pricing Table

Invitation To Bid #23/24-13 Title: ENDIMAL ODOR CONTROL

1. INTRODUCTION

1.1. Summary

It is the intent of this solicitation to establish a service contract for the supply of ENDIMAL® SH

Odor Control Formulation, (hereinafter Endimal® SH) and the removal and control of sulfides, mercaptans, thiols, and malodors in the biosolids handling process. The successful bidder will be required to accomplish (and demonstrate) the removal of the odor-producing compounds via of ENDIMAL® SH or approved equal in a reliable and timely manner prior to offering a bid on this requirement.

1.2. Contact Information

Cora Narracci

Purchasing Agent

494 Main Street

Purchasing Department

Manchester, CT 06040

Email: cnarracci@manchesterct.gov

Phone: (860) 647-3033

Department:

Water and Sewer

Department Head:

Pat Kearney

Director

1.3. Timeline

Release Project Date September 1, 2023

Question Submission Deadline September 7, 2023, 4:00pm mailto:cnarracci@manchesterct.gov tel:(860)647-3033

Bid Opening Date and Time September 12, 2023, 11:00am

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2. INSTRUCTIONS TO BIDDERS

2.1. INSTRUCTIONS TO BIDDERS

In accordance with the provisions of the Town Charter, sealed proposals will be received not later than the date and time set forth above, for furnishing the commodities and/or services listed herein.

Proposals must be executed in accordance with and subject to instructions and specifications contained herein.

The Town of Manchester is an equal opportunity employer and requires an affirmative action policy for all of its Contractors and Vendors as a condition of doing business with the Town, as per Federal Order

11246. By submitting the Proposal for this bid, all vendors and contractors agree to this condition of doing business with the Town, and should the Town choose to audit their compliance, the vendor agrees to cooperate fully.

2.2. ELECTRONIC BIDDING INFORMATION

Important Instructions for Electronic Submittal

Specifications and bid forms must be obtained online at Town of Manchester Procurement Portal

(opengov.com). The exclusive means by which all prospective bidders may obtain bid packages, direct inquiries, request and receive addenda and supplemental information, and submit bids and proposals, shall be through the Town of Manchester’s OpenGov portal.

Bids may be received up to the deadline date and time listed in the solicitation documents, via the

Town’s e-Procurement Portal. The Town e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The

Town of Manchester strongly recommends completing your response well ahead of the deadline.

Addenda Notification and Acknowledgement

Addenda Notification: Bidders are required to register for an account via the Town’s e-Procurement

Portal hosted by OpenGov. Once the bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at Town of Manchester Procurement Portal

(opengov.com).

Submitting Questions and Receiving Responses

Bidders shall submit all inquiries regarding this bid via the Town’s e-Procurement Portal. Please note any deadline for submitting inquiries. All answers to inquiries will be posted on the Town’s e-Procurement

Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

When applicable, state bids will be considered for this service.

The Purchasing Authority reserves the right to waive any informality or reject any and all bids. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester

Manchester Charter, Code of Ordinances, and Purchasing Guidelines. By bidding on the proposed purchase, the bidder agrees to such terms, provisions and conditions.

An Equal Opportunity/Affirmative Action Employer

2.3. RULES AND REGULATIONS FOR COMPETITIVE BIDDING

These rules and regulations have been adopted by the Board of Directors of the Town of Manchester pursuant to Section 5-22 of the Town Charter. They are standard for all competitive bidding proposals issued by the Town of Manchester, Connecticut for contracts of all types where labor, materials, and necessary equipment to complete work is to be furnished to the Town, where the Town is to purchase supplies, materials, and equipment, where the Town is to sell surplus materials and equipment, or where the Town is to sell real estate. These rules and regulations shall be binding upon all prospective bidders and the Town of Manchester.

2.4. GENERAL RULES

1. The Purchasing Authority may delete or modify any of the instructions to bidders for a particular proposal, indicating such change in the appropriate section of the proposal documents. The Purchasing

Authority may insert special instructions in any special contracts which are subject to competitive bidding.

2. The proposal is signed by the bidder with full knowledge of, and agreement with, the general specifications, conditions, and requirements of this bid. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the Manchester Charter, Code of Ordinances, and

Purchasing Guidelines. By bidding on the proposed purchase or service, the bidder agrees to such terms, provisions, and conditions.

3. The Town has transitioned to electronic bidding. Vendors should submit solicitation responses electronically via the Town of Manchester Procurement Portal. Vendors will be asked to register and should do so prior to submitting bid documents.

4.This bid and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the bidder to download this information. THE TOWN OF MANCHESTER WILL NOT

MAIL A SEPARATE HARD COPY OF ADDENDUM TO BIDDERS. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

5. Bid prices may not be withdrawn by bidder for 90 days after bid opening.

6. Proposals received later than the time and date specified will not be considered. Amendments to, or withdrawals of bids received later than the time and date set for bid opening will not be considered.

7. All bids shall be opened via a virtual meeting link posted and read aloud. All bids shall be tabulated and copies of said tabulation shall be posted on the website

8. All deliveries of commodities or services hereunder shall comply in every respect with all applicable laws of the Federal Government and/or the State of Connecticut.

9. Purchases made by the Town of Manchester are exempt from payment of Federal Excise Taxes and the Connecticut Sales Tax and such taxes must not be included in bid prices. Federal Excise Tax exemption certificates, if requested, will be furnished.

10. The Bidder, where applicable, shall insert/include the price per stated unit and extend a total price for each item. In the event there is a discrepancy between the unit price and the extension, the unit price will govern. The total cost shall be the sum of the extended prices.

11. Bidders shall, where applicable, submit terms for payment in spaces provided in the proposal form, showing the amount of cash discount which shall apply to bid prices when paid within the stated number of days in the proposal.

12. All inquiries shall be submitted within the time limitations specified in the bid documents and shall be requested via the online portal Q&A. All information given by the Town other than through the

OpenGov portal shall be informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by any bidder or prospective bidder against the Town.

12A. The Town reserves the right to reject any and all bids, to waive technical defects and to make such awards including accepting a bid, although not the low bid, as it deems in its sole discretion to be in the best interest of the Town. The Town reserves the right to reject any bid if the bidder, any officer of the bidder, or any other company owned in whole or in part by any officer(s) of the bidder, is delinquent in the payment of any taxes or fees owed to the Town. The Town reserves the right to require a disclosure statement from the bidder listing the name(s) of all officers of the company.

12B. In the event the Town determines that a contractor is delinquent in any payment due the Town, then the Town may offset the delinquent amount due to the Town against the sums owed the contractor.

13. The Town of Manchester may make such investigation as deemed necessary to determine the ability of the bidder to discharge a contract. The bidder shall furnish the Town with all such information and data as may be required for that purpose. The Town reserves the right to reject any bid if the bidder fails to satisfactorily convince the Town that he is properly qualified by experience and facilities to carry out the obligations of the contract and to satisfactorily complete the work called for herein, or if the bid is conditional in nature.

14. Except where otherwise provided, a contract between the Town and a successful bidder shall consist of the Invitation to Bid, Specifications, Plans, Bid including Proposal form and these Rules and

Regulations. Acceptance by the Town may be by purchase order for the portion of the work awarded to a contractor.

15. All Invitations to Bid shall be publicly advertised in a newspaper having a general circulation within the Town of Manchester, Connecticut.

16. Bids shall be made available on the Town of Manchester Purchasing Web Site via the Bidding site.

17. Alternate bids shall not be accepted unless otherwise specified in the bid documents.

18. Any act or acts of misrepresentation or collusion shall be a basis for disqualification of any bid or bids submitted by such persons guilty of said misrepresentation of collusion. In the event that the Town enters into a contract with any bidder who is guilty of misrepresentation or collusion and such conduct is discovered after the execution of said contract, the Town may cancel said contract without incurring liability, penalty, or damages.

19. In the event that any bidder wishes to protest the potential award of a bid, the bidder must make it’s protest in writing identify the protesting party and the bid number, title and shall include a factual summary of the basis of the protest including any documents that shall be considered and request a conference with respect thereto. Said protest must be received in the Town of Manchester Purchasing

Office, within FIVE (5) business days after the award decision.

20. A conference with respect to said protest shall be scheduled by the Purchasing Authority and shall be attended by the Purchasing Authority or their designee and such other persons as the Purchasing

Department and the Town Manager shall require attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The Town shall make a decision in writing within three (3) business days after said conference and notify protesting bidder.

21. In the event that any protesting bidder wishes to take legal action against the Town, they must first fully comply with all of these Rules and Regulations, including those which have been changed by the

Purchasing Authority pursuant to paragraph 1 herein.

22. Except for special instructions inserted in special contracts by the Purchasing Authority pursuant to paragraph 1 herein, in the event of any conflicts between these Rules and Regulations and the terms and conditions of any document these Rules and Regulations shall prevail.

23. The contractor shall not transfer, sublet, or assign the contract by Power of Attorney or otherwise to any person, firm, or corporation, or in any way vary the terms of the contract without written permission from the Town. The Town has the right to terminate with a thirty (30) day written notice to the contractor. The Town reserves the right to terminate the contract at any time during the contract period. Such termination shall be effective immediately after giving written notice to the contractor that the Town is terminating the contract.

24. All Awards shall be made by the Purchasing Authority.

2.5. Bid Opening Information

Bid responses will be received by 11:00 am on Tuesday, September 12, 2023

Bid openings will be held virtually through Zoom.

ZOOM meeting instructions are as identified in the Introduction Section above.

The virtual bid opening will be exactly the same as a regular bid opening – Purchasing staff will open the bids and read the results out loud. Results are not final until reviewed, tabulations compiled and then posted/distributed to participants. In addition, the requesting department will recommend an award after a complete review of the submissions.

3. INSURANCE AND INDEMNIFICATION REQUIREMENTS

3.1. GENERAL CONDITIONS:

Within ten (10) business days of the award or notice, or prior to the start of work, whichever comes first, the contractor/insured will provide, pay for, and maintain in full force and affect the insurance outlined here for coverage’s at not less than the prescribed minimum limits of liability. Such coverage is to remain in force during the life of the contract and for such additional time as may be required, and will cover the contractor/ insured’s activities, those of any and all subcontractors, or anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents or employees.

A. Certificates of Insurance: The contractor/insured will give the owner a certificate of insurance completed by a duly authorized representative of their insurer certifying that at least the minimum coverage’s required here are in effect and specifying that the liability coverage’s are written on an occurrence form and that the coverage’s will not be canceled, non-renewed, or materially changed by endorsement or through issuance of other policy(ies) of insurance without sixty (60) days advance written notice to the General Services Department. Failure of the owner to demand such certificate or other evidence of full compliance with these insurance requirements or failure of the owner to identify a deficiency from evidence provided will not be construed as a waiver of the contractor/insured’s obligation to maintain such insurance. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents or employees.

B. Insurer Qualification: All insurance will be provided through companies authorized to do business in the State of Connecticut and considered acceptable by the owner.

C. Additional Insured: The policy or policies providing insurance as required, with the exception of professional liability and workers’ compensation, will defend and include the owner and owner’s architects, directors, officers, representatives, agents, and employees as additional insureds on a primary and noncontributory basis for work performed under or incidental to this contract.

D. Retroactive Date and Extended Reporting Period: Coverage, whether written on a claims made or occurrence basis, shall be maintained without interruption from the date of commencement of the

Work until date of final payment and then extended for an additional three (3) years from date of final payment.

If any insurance required here is to be issued or renewed on a Claims Made form as opposed to an

Occurrence form, the retroactive Date for coverage will be no later than the commencement date of the project. The Claims Made form will have an Extended Reporting Period of three years from the date of project completion. All Claims made policies cancelled or non-renewed and not replaced by a subsequent claims made policy will have an Extended Reporting period of three years from the date of cancellation or non-renewal.

E. Subcontractors’ Insurance: The contractor/insured will require each subcontractor hired by and/or employed by contractor/insured to purchase and maintain insurance of the types specified below. When requested by the owner, the contractor/insured will furnish copies of certificates of insurance evidencing coverage for each subcontractor.

F. Waiver of Subrogation: The contractor/subcontractor will purchase required insurance policies that shall be endorsed with a waiver of subrogation and all rights of recovery in favor of the Town, its officers, officials, agents and employees. The contractor/insured will require of subcontractors, by appropriate written agreements, similar waivers each in favor of all parties enumerated in this section.

G. Hold Harmless:The contractor/insured shall defend, indemnify and hold harmless the owner, officers, officials, agents and employees, and if applicable, the engineer and their agents and employees from and against all claims, damages, losses and expenses, including attorney’s fees of counsel selected by the owner, arising out of or resulting from the performance of the work and /or the supplying of materials, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of use resulting therefrom, and (b) is caused in whole or in part by any negligent act or omission of the contractor/ insured, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not they are caused in part by a party indemnified hereunder.

3.2. INSURANCE LIMITS AND COVERAGE:

A. To the extent applicable, the amounts and types of insurance will conform to the minimum terms, conditions and coverage’s of Insurance Services Office (ISO) policies, forms, and endorsements.

B. If the contractor/insured has self-insured retention’s or deductibles under any of the following minimum required coverage’s, the contractor/insured must identify on the certificate of insurance the nature and amount of such self-insured retention’s or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retention’s or deductibles will be the contractor/ insured’s sole responsibility.

C. Workers’ Compensation Insurance: With respect to all operations the Contractor performs and all those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry, Workers’ Compensation insurance as required by the laws of the State of Connecticut.

Employer’s Liability insurance shall be provided in amounts not less than:

• $500,000 per accident for bodily injury by accident;

• $500,000 policy limit by disease; and

• $500,000 per employee for bodily injury by disease

D. Commercial General Liability Insurance: With respect to the operations the Contractor performs and also those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry, Commercial General Liability insurance, including Contractual Liability, Products and Completed Operations, Broad Form Property Damage and Independent Contractors. See chart below for applicable minimum coverage amounts.

If the Contract amount is between 0 and $2,000,000:

• The Minimum Single Occurrence Amount required is $1,000,000 and the Minimum Annual

Aggregate Amount is $2,000,000

If the Contract amount is between $2,000,000 and $10,000,000:

• The Minimum Single Occurrence Amount required is $2,000,000 and the Minimum Annual

Aggregate Amount is $4,000,000

If the Contract amount is > $10,000,000:

• The Minimum Single Occurrence Amount is $4,000,000 and the Minimum Annual Aggregate

Amount is $8,000,000

Notes:

• If underground work is to be undertaken, each policy shall have coverage for and exclusions removed for “Explosion, Collapse and Underground” (“XCU”).

• Should blasting be required, all necessary permits for the use of explosives shall be obtained by the contractor/insured or insured from the Fire Marshall.

E. Automobile Liability Insurance: The Contractor shall obtain automobile liability insurance covering the operation of all motor vehicles, including those hired or borrowed, that are used in connection with the

Project for all damages arising out of bodily injury to or death of all persons and/or injury to or destruction of property; in any one accident or occurrence. This policy shall not be subject to an annual aggregate limitation. See chart above for applicable minimum coverage amounts.

F. Owner’s and Contractor’s Protective Liability Insurance for and in the Name of the Town and/or State:

With respect to the Contractor’s Project operations and also those of its subcontractors, the Contractor shall carry, for and on behalf of the Town and/or State for each accident or occurrence resulting in damages from bodily injury to or death of persons and/or injury to or destruction of property. See chart below for applicable minimum coverage amounts.

If the Contract amount is between 0 and $2,000,000:

• The Minimum Single Occurrence Amount required is $1,000,000 and the Minimum Annual

Aggregate Amount is $2,000,000

If the Contract amount is between $2,000,000 and $50,000,000:

• The Minimum Single Occurrence Amount required is $2,000,000 and the Minimum Annual

Aggregate Amount is $4,000,000

If the Contract amount is > $50,000,000:

• The Minimum Single Occurrence Amount is $4,000,000 and the Minimum Annual Aggregate

Amount is $8,000,000

G. Excess Coverage: Contractor shall purchase and maintain excess or umbrella liability insurance with a limit of not less than $5,000,000, covering all lines of insurance required by this contract.

4. STANDARD INSTRUCTIONS-SUPPLIES, MATERIALS & EQUIPMENT

These instructions are standard for all proposals issued by the Town of Manchester, Connecticut, for the purchase of all supplies, materials, and equipment. The Town of Manchester may delete, supersede, or modify any of these standard instructions for a proposal by indicating such change in the section headed

“Special Instructions to Bidders.”

1. Unless otherwise stated, deliveries must consist of new merchandise.

2. Prices quoted shall be net delivered prices to the Town.

3. The Town may withhold acceptance of, or reject any merchandise which found, upon examination, not to meet the specifications’ requirements. When rejected, it shall be removed by the Contractor

(vendor) within ten (10) days after notification of rejection.

4. When the schedule indicates that an item to be purchased is to be specified, or equal, the bidder may offer an article which is certified to be equal in quality, performance, and in other essential characteristics to the bid standard. Bidder must furnish any information, such as specifications, test results, etc., which will help in determining whether an item is equal or superior to the Town’s bid standard. If a bidder fails to name a substitute, the specified item must be furnished.

5. Bidders agree to comply with all of the latest Federal and State safety standards and regulations and certify that all items furnished in this bid will conform to and comply with said standards and regulations. Bidder further agrees to indemnify and hold harmless the Town for all damages assessed against the Town as a result of the bidder’s failure to comply with said Standards and/or Regulations.

6. The Town reserves the right to make an award by item or total as may be in the best interest of the

Town. If a Bidder desires to bid on an “all or nothing” basis, he shall so indicate on the bid schedule and the Town reserves the right to make an award as may be in the best interest of the Town.

7. The Bidder shall pay all royalties and license fees. He shall defend all suits or claims for infringement of any patent rights and shall save the Town of Manchester harmless from loss on account thereof except that the Town of Manchester shall be responsible for all such loss when a particular manufacturer, product, or process is specified by the Town of Manchester.

5. PROJECT DETAILS

5.1. SCOPE

The successful bidder is to furnish ENDIMAL® SH or approved equal capable of achieving the treatment goals set forth and services as described herein. The cost listed on the proposal form shall include all costs, including freight and delivery charges to the Town of Manchester CT, WWTP location of 120 Thrall Road, Manchester, CT 06045.

Bids will only be considered for ENDIMAL® SH, or other products, which have demonstrated their ability to perform equally in performance studies at wastewater dewatering facilities. Bids based upon furnishing any other product not demonstrated to provide similar performance at equal or lower dosages prior to submitting the bid will not be considered and will be rejected as non-responsive.

Failure to provide any of the documentation which is requested in this bid solicitation will nullify the bidder’s proposal and will be rejected as non-responsive.

5.2. GENERAL SPECIFICATIONS

A. Odor Control Formulation ENDIMAL® SH or approved equal must be a liquid mixed oxidant specifically designed to remove and control malodors in waste streams. Dry products will not be considered for this requirement.

B. ENDIMAL® SH or approved equal can not contribute to solids and cannot interfere with further processing of sludges or affect the setup of equipment. It also cannot erode/corrode, damage, or ruin equipment in any way.

C. Product bid must have the capabilities to perform over a broad temperature and pH range.

D. Product bid must be liquid available in 275 gallon totes.

E. Products offered as equals cannot be relabeled chemistries from manufacturers. Only manufactured products carrying the original manufactures label will be accepted.

F. Product data bulletin and a Material Safety Data Sheet (MSDS) must accompany the bid package.

5.3. PRODUCT SPECIFICATIONS

1) Product supplied must be ENDIMAL® SH. Product equality will be based upon content and is subject to independent laboratory evaluation prior to awarding of a contract. Cost associated with this testing must be borne by each individual bidder.

2) Product supplied must conform to the following:

Specified

Product Name ENDIMAL® SH

Appearance ______Clear _____

Specific gravity @ 25° C 1.191

Density, lb/gal @ 25° C 9.9 pH 9.6±0.1

Freeze point -10°C

Failure to provide all product data requested under this section will result in the bidder’s proposal being rejected as non-responsive.

3) Should testing by a lab prove that the product being supplied under contract does not meet specification, The Town of Manchester WWTP at its sole discretion can void the remainder of the contract and award it to the next lowest responsible bidder.

4) A producer Certificate of Analysis ( C of A ) showing product name, manufacturing lot number, and product quality criteria must be provided with each delivery. Failure to provide the corresponding C of A with each delivery may be just cause to refuse delivery of product. A C of A from any other source will not be accepted.

5.4. TECHNICAL SERVICES

Successful bidder must have their own technical support representatives familiar with treatment objectives in the General requirements and overall wastewater treatment technology. At least one (1) of these representatives must live within a 50 mile radius of the

Town Manchester CT wastewater treatment facility, and be available for assistance within twenty-four (24) hours of an emergency call.

Each bidder must submit the names and resumes of its technical representatives with this bid package. In addition, the method by which emergency calls will be handled must also be provided in this bid package. The treatment superintendent and/or engineer will evaluate the capabilities of the technical representatives and may require an on-site interview prior to the award of the contract. It will be the sole decision of the Manchester representative(s) as to whether or not a bidder’s technical representatives and emergency procedures will meet this requirement.

5.5. DELIVERY OF PACKAGED LIQUID PRODUCT

A. Product delivered must be in a 275 gallon, 2750 pound net weight (tote,) and must be properly labeled and provide a lot number to identify batch allotments and date of manufacture. All shipping containers must be new and unused meeting all local, state, and federal requirements.

B. Product is to be delivered in quantities of 2750 lbs. unit(s) per shipment.

C. All containers are to be intact with no visible signs of damage which would allow for product to be exposed.

D. Hydraulic tailgate deliveries may be necessary to facilitate offloading. A pallet jack or drum truck may also be required to move product to the rear of the delivery vehicle.

E. All empty containers of ENDIMAL® SH or approved equal will be removed at the time of delivery if the facility cannot find an organization to remove or accept the empty container totes. If needed the supplier will aid in this process.

F. All deliveries are to be made within 3-5 business days after receipt of order and during normal business hours with a delivery time of 7 AM – 2 PM, Monday - Friday.

G. Bidder should familiarize themselves with all aspects of delivery to all sites indicated by the Manchester Wastewater Facility. Any deviation from the criteria set forth must be addressed by the Town of Manchester in writing and a written reply from the must be made part of this bid.

H. A Certificate of Analysis (C of A) noting proper corresponding lot number(s), date of manufacture, and pertinent product quality standards must accompany each delivery.

Failure to supply a correct C of A will result in refusal of the delivery.

I. A Bill of Lading (B of L) must accompany all deliveries. The B of L must identify the origin of shipment, the material being delivered and the number of units shipped.

5.6. BASIS FOR EQUALITY

A. Should a bidder wish to offer a product other than the specified, certain criteria must be established as to substantiating whether or not the intended substitute is an equal. The bid will not be awarded for substitute product unless the bidder is low bid and until the bidder proves the substitute is equal to Endimal and all terms of this bid document are met.

B. Proposed product to be bid must conform to all criteria set forth in bid specifications and product specifications.

C. Bidder must provide with the bid a study which contains product of choice, dosage rate necessary to obtain objective, all relative to the water/waste flow criteria of the dewatering operation.

D. Bidder must conduct an in-plant trial of not less than seven (7) operating days in length demonstrating the effectiveness of the proposed product. In-plant trial criteria will be set forth by the Town of Manchester at their sole discretion.

E. Bidder must supply all necessary feed and monitoring equipment to conduct such an in-plant trial without interfering with the plant operation including installation and removal of such equipment.

F. Bidder must bear all costs associated with the product demonstration including, but not limited to, product cost, laboratory analyzation and chemical feed equipment.

G. Based upon the submission of the requested information and the results of the in-plant trial, the Manchester Wastewater will provide the sole decision as to product equality.

H. All studies conducted to evaluate the performance of any alternative product must be conducted and completed prior to submitting a bid. Failure to complete such studies as required prior to the bid opening date will nullify the bidder’s proposal which will be rejected as non-responsive.

5.7. CONTRACT TERM

The contract term shall be from December 1, 2023 up to and including November 30, 2024.

The contractor shall not transfer, sublet, or assign the contract by Power of Attorney or otherwise to any person, firm, or corporation, or in any way vary the terms of the contract without written permission from the Town. The Town has the right to terminate with a thirty

(30) day written notice to the contractor. The Town reserves the right to terminate the contract at any time during the contract period. Such termination shall be effective immediately after giving written notice to the contractor that the Town is terminating the contract.

5.8. CONTRACT EXTENSION

The contract contains an option to extend on an annual basis beyond its original term for 4 additional one year periods.

The extension of the contract shall be at the same terms and conditions and upon mutual agreement between the Town and the Contractor, made approximately four (4) months prior to the date the contract is due to expire.

5.9. CONTRACT PRICE ADJUSTMENT

Price adjustment shall be made on the following basis:

Increase

The price revision shall apply to materials only.

If the contract price of the material required under the contract increases due to an industry change resulting in a price increase, the price of the material may be revised only to the extent necessary. Any price revision shall not exceed the amount of the actual increase in the material or component of the material. The contractor must present proof of such price increase as verified by the manufacturers written notice of increase.

If there are more than two (2) price revisions in any given contract term, then the Town reserves the right to deny an additional increase.

Decrease

If there is a decrease in the cost of the material or component thereof, then the cost of the material or component thereof, shall be reduced accordingly.

6. VENDOR SUBMISSIONS

6.1. Bid Requirements*

Did you read through the entire solicitation and confirm that you met all of the bid requirements therein?

☐ Yes

☐ No

*Response required

6.2. Addenda *

This bid and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the bidder to download this information. THE TOWN OF MANCHESTER WILL NOT

MAIL A SEPARATE HARD COPY OF ADDENDUM TO BIDDERS. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

☐ Please confirm

*Response required

6.3. Document Uploads

Please upload any required information in this section.

6.4. Vendor Information *

Please provide your Company Name

Your Company Address

Your Company's FEIN number

Main Contact Name and Title

Telephone Number

Email Address

*Response required

7. PRICING TABLE

ENDIMAL ODOR CONTROL

PRODUCT MUST BE DELIVERED IN 275 GALLON TOTES IN QUANTITIES OF 2,750 LBS PER SHIPMENT

Line Item Description Unit of

Measure Unit Cost Indicate Tote

Size No Bid

1 ENDIMAL ODOR CONTROL POUND

ALTERNATE ODOR CONTROL

PRODUCT MUST BE DELIVERED IN 275 GALLON TOTES IN QUANTITIES OF 2,750 LBS PER SHIPMENT

Line Item Description Unit of

Measure Unit Cost Indicate Tote

Size No Bid

2 ALTERNATE ODOR CONTROL POUND

DELIVERY AFTER RECEIPT OF ORDER

ALL DELIVERIES AR TO BE MADE WITHIN 3-5 BUSINESS DAYS AFTER RECEIPT OF ORDER

Line Item Description Unit of Measure Delivery After

Receipt of Order Specify Delivery

After Receipt of

Order

3 SPECIFY DELIVERY AFTER RECEIPT OF

ORDER

EACH $0.00