Enclosure No. 1 - RFP Letter and Instructions.pdf

ANL-1242 Request for Proposal (September 3, 2025)

Date: May 27, 2026

To All Prospective Offerors:

Subject: Request for Proposal (RFP) No. 6-P106-P-00104-00 based on Argonne

National Laboratory Scope of Work for Protective Force Services, dated

February 19, 2026 (SOW)

UChicago Argonne, LLC, operator of Argonne National Laboratory (“Argonne” or

“Laboratory”) under a prime contract with the U.S. Department of Energy (DOE), has the responsibility of obtaining the service(s) which are the subject of this Request for Proposal

(RFP). You are invited to submit proposal for meeting this requirement. Note that this is an RFP, not a contract. The Laboratory intends to issue an award resulting from this solicitation based on the Best Value/Trade-Off methodology.

The work consists of furnishing all workers, materials, equipment, tools, supplies, etc., as described in the above subject SOW. All work is to be performed in accordance with the specifications outlined in the SOW.

Your attention is directed to the enclosed documents which constitute requirements for this RFP and should be fully complied with and completed as indicated.

This RFP is not intended and shall not be construed to commit the Laboratory to pay any cost incurred in connection with any proposal or to procure or contract for any supplies/services.

Please acknowledge receipt of this RFP by return email to dpatton@anl.gov.

Sincerely, Derrek Patton

Procurement Specialist III

Procurement Department

E-Mail Address: dpatton@anl.gov

DP/dp

Enclosures

Derrek Patton Procurement Specialist III

Financial Management and Procurement Services Procurement Department

Argonne National Laboratory 9700 South Cass Avenue, Bldg. 201 Lemont, IL 60439

Phone: (630)252-7054 E-Mail: dpatton@anl.gov

A. DETAILS OF ENCLOSURES

Enclosure No. 1 Details of Enclosures (Part A), Proposal Submission Format (Part B), and

Notices to Offerors (Part C) provides instructions for preparation of your proposal.

Enclosure No. 2 Statement of Work, Draft Contract, and Applicable Documentation represents the anticipated contract format, including standard terms, provisions, and scope of work applicable to any resultant contract. This enclosure is provided for your information and review. Unless notified during any subsequent negotiations, these documents will be included in any resultant contract.

Enclosure No. 3 Price Proposal Form is to be used when submitting your price proposal.

Instructions are provided in Enclosure No. 4, Evaluation Criteria.

Enclosure No. 4 Evaluation Criteria sets forth proposal evaluation criteria and their relative importance and details what Offerors shall provide for evaluation.

Enclosure No. 5 Representations and Certifications questionnaire must be completed in its entirety, signed, dated, and returned with your Business/Management Proposal. It is considered essential, and no award will be issued without receipt of a properly executed Representations and Certifications. Please note that your company is also encouraged to have an active registration on SAM.gov prior to award.

B. PROPOSAL SUBMISSION FORMAT

The Offeror is invited to submit a proposal in response to the subject RFP, structured in three (3) separate parts as follows:

1. Part I - Technical Proposal (please do not include any cost information in this document)

2. Part II – Business/Management Proposal

3. Part III - Price Proposal

All proposal submissions should be prepared with maximum economy and without elaborate visual content, ensuring efficient resource usage for both offerors and Laboratory evaluators.

Submissions determined to be non-conforming to all requirements of the solicitation may result in rejection of the offer without discussion.

Argonne assumes no liability for disclosure or use of unmarked data and may use or disclose such data for any purpose.

Enclosure No. 4, Evaluation Criteria, identifies the criteria that will be used to evaluate the merit of proposals submitted in response to the SOW. For each evaluation criterion, Enclosure No. 4 specifies the basis of evaluation and the information the Offeror must provide for evaluation. Proposals will be evaluated solely on the Offeror’s response to these requirements.

To facilitate the evaluation process, Offerors shall organize their proposals using the same format and sequence as outlined in Enclosure No. 4, Evaluation Criteria, and clearly address the “Offeror to

Provide for Evaluation” requirements for each of the following:

Part I – Technical Proposal:

1. Criterion 1: Technical Approach

2. Criterion 2: Experience Performing Similar Work

3. Criterion 3: Qualifications of Personnel

4. Criterion 4: Transition Plan

5. Proposal Risk Evaluation

Part II – Business/Management Proposal:

1. Pass/Fail Requirements (Required for Responsiveness)

2. Additional Materials for Evaluation (for Proposals Rated “Pass”)

Part III – Price Proposal

C. NOTICES TO OFFERORS

I. Explanation to Prospective Offerors

Any prospective offeror desiring an explanation or interpretation of the solicitation, statement of work, etc. must request it in an email to dpatton@anl.gov by 5:00 PM CST on June 11, 2026, to allow a reply to be provided to all prospective offerors. Any information given to a prospective offeror concerning a solicitation will be furnished promptly by the Laboratory to all prospective offerors as written addenda to the solicitation if such information is necessary for submission of an offer, or if the lack of the information would be prejudicial against any other prospective offeror. Oral explanations or instructions given before the award of an agreement will not be binding.

II. Mandatory Pre-proposal Conference

A mandatory preproposal conference (hybrid) will be held on June 9, 2026, starting promptly at 1:00 PM CT, at Argonne National Laboratory, located in Lemont, Illinois. Notify dpatton@anl.gov by 3:00 PM CT on June 4, 2026 of your intent to attend by XYZ date if attending in person in order for admittance to the site to be granted. In your RSVP, provide the full legal name of attendees and company name. Procurement will review and confirm availability.

The pre-proposal meeting will include an initial presentation (conference) of technical and proposal submission requirements overview which will be hybrid. However, the site tour will only be provided in person.

Laboratory Address: Argonne National Laboratory

9700 S. Cass Ave.

Building 302

Lemont, IL 60439

Please see virtual meeting information/link below for 1:00 PM to go over introductions and brief overview of the SOW and RFP requirements.

Virtual Meeting Link:

https://teams.microsoft.com/meet/219344016626535?p=pZ532Ls7rIMDHrQzlm

All questions that Argonne answers during the pre-proposal meeting will be confirmed in writing via an addendum to the solicitation.

The Laboratory reserves the right to conduct the conference and site tour remotely as necessary.

mailto:dpatton@anl.gov https://teams.microsoft.com/meet/219344016626535?p=pZ532Ls7rIMDHrQzlm

III. Submission of Offers

A. Offers shall be submitted via e-mail to dpatton@anl.gov by 5:00 PM, CST on June 23, 2026. Please reference the RFP number 6-P106-P-00104-00 in the subject line.

ATTENTION: Derrek Patton Procurement Specialist III Email: dpatton@anl.gov

B. Late Proposals and revisions. Any proposal received at the email designated in the solicitation after the time specified for receipt of offers will not be considered unless it is received before award is made and it is determined by Argonne to be in the best interest of the Laboratory.

C. Offerors may submit modifications to their proposals at any time before the solicitation closing date and time. Modifications in response to an amendment or to correct a mistake may be submitted at any time before award unless otherwise specified in the amendment.

D. Following the solicitation closing date, offerors may submit revised proposals only if requested or allowed by the Laboratory Procurement Official.

E. Proposals may be withdrawn by email received by the Laboratory at any time before award.

IV. Amendments To Solicitation

If this solicitation is amended, all terms and conditions that are not amended remain unchanged.

Offerors shall acknowledge, in writing, receipt of any amendment to this solicitation by the date and time specified in the amendment(s).