Enclosure_D-_Chapters_2.84_of_the_Ordinance_Code_of_San_Mateo_County.pdf
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- Attached to
- 2026 On-Call Engineering and Professional Services for Public Works Project within the County of San Mateo
- Solicitation number
- RU403
- Issued by
- San Mateo County, California
About this file
This document is an enclosure containing Chapter 2.84 of the San Mateo County Ordinance Code, which establishes mandatory equal benefits requirements for all County contractors. The ordinance applies to contracts exceeding $5,000 for public works, consulting, or other services, as well as purchases of supplies, material, or equipment. The chapter became effective July 1, 2001, and applies to any contract awarded or amended on or after that date, with exceptions for contractors operating under collective bargaining agreements until the next agreement becomes effective. The proposed 2026 On-Call Engineering and Professional Services contract for San Mateo County, with a target commencement in October 2026 and a five-year term through October 2031, falls under this ordinance's requirements.
Contractors responding to the San Mateo County RFP must comply with Chapter 2.84 by agreeing not to discriminate in the provision of employee benefits between employees with domestic partners and employees with spouses. The ordinance defines covered benefits broadly to include bereavement leave, disability and life insurance, family medical leave, health benefits, membership discounts, moving expenses, vacation, and travel benefits, excluding pension and retirement benefits. Contractors may condition benefits on employee cost-sharing if actual costs differ between domestic partner and spouse coverage, or provide cash payments equal to spousal benefit costs if unable to extend particular benefits to domestic partners. The County Manager's office has authority to adopt implementing rules, receive violation notifications, examine benefit programs, and impose sanctions including contractor disqualification for up to five years, contract termination, and liquidated damages of $2,500. The ordinance applies to contractor operations within San Mateo County, on County-owned property outside the County, and elsewhere in the United States where County contract work is performed, but does not apply to subcontractors.
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Enclosure 3. Chapter 2.84 of the Ordinance Code of San Mateo County: Contractors- Equal Benefits
The following lists the text of Chapters 2.84 and 2.85 of the Ordinance Code of San Mateo County (as of March 2012), available on-line at http://library.municode.com/ index.aspx?clientId=16029 . Anyone responding to the Request for Proposals is provided is advised to check on-line for updates to the Ordinance Code. It is a contractor or responding party’s obligation to obtain the current version of these ordinances.
Chapter 2.84 - CONTRACTS-EQUAL
BENEFITS
Sections:
2.84.010 - Definitions.
2.84.020 - Discrimination in the provision of benefits prohibited.
2.84.030 - Application of chapter.
2.84.040 - Powers and duties of the County Manager.
2.84.050 - Date of application.
2.84.010 - Definitions.
For the purposes of this chapter:
(a) "Contract" means a legal agreement between the County and a contractor for public works, consulting, or other services, or for purchase of supplies, material or equipment for which the consideration is in excess of $5,000.
(b) "Contractor" means a party who enters into a contract with the County.
(c) "Contract Awarding Authority" means the Board of Supervisors or the individual authorized by the Board of
Supervisors to enter into contracts on behalf of the County.
(d) "Domestic partner" means any person who is registered as a domestic partner with the Secretary of State, State of California registry or the registry of the state in which the employee is a resident.
(e) "Employee benefits" means the provision of any benefit other than pension and retirement benefits provided to spouses of employees or provided to an employee on account of the employee's having a spouse, including but not limited to bereavement leave; disability, life, and other types of insurance; family medical leave; health benefits; membership or membership discounts; moving expenses; vacation;
travel benefits; and any other benefits given to employees, provided that it does not include benefits to the extent that the application of the requirements of this chapter to such benefits may be preempted by federal or state law.
(Ord. 4324, 08/15/06)
2.84.020 - Discrimination in the provision of benefits prohibited.
(a) No contractor on a County contract shall discriminate in the provision of employee benefits between an employee with a domestic partner and
-1-an employee with a spouse, subject to the following conditions:
1. In the event that the contractor's actual cost of providing a particular benefit for the domestic partner of an employee exceeds that of providing it for the spouse of an employee, or the contractor's actual cost of providing a particular benefit to the spouse of an employee exceeds that of providing it for the domestic partner of an employee, the contractor shall not be deemed to discriminate in the provision of employee benefits if the contractor conditions providing such benefit upon the employee's agreement to pay the excess costs.
2. The contractor shall not be deemed to discriminate in the provision of employee benefits if, despite taking reasonable measures to do so, the contractor is unable to extend a particular employee benefit to domestic partners, so long as the contractor provides the employee with a cash payment equal to the contractor's cost of providing the benefit to an employee's spouse.
(b) The Board of Supervisors may waive the requirements of this chapter when it determines that it is in the best interests of the County. The County Manager may waive the requirements of this chapter for contracts not needing the approval of the Board of Supervisors where waiver would be in the best interests of the County for such reasons as follows:
1. Award of a contract or amendment is necessary to respond to an emergency;
2. The contractor is a sole source;
3. No compliant contractors are capable of providing goods or services that respond to the County's requirements;
4. The requirements are inconsistent with a grant, subvention or agreement with a public agency;
5. The County is purchasing through a cooperative or joint purchasing agreement.
(c) Contractors should submit requests for waivers of the terms of this chapter to the Contract Awarding Authority for that contract, or in the case of contracts approved by the Board, the County Manager.
(d) The Contract Awarding Authority, or in the case of contracts approved by the Board, the County Manager, may reject an entity's bid or proposals, or terminate a contract, if the Contract Awarding Authority determines that the entity was set up, or is being used, for the purpose of evading the intent of this chapter.
(e) No Contract Awarding Authority shall execute a contract with a contractor unless such contractor has agreed that the contractor will not discriminate in the provision of employee benefits as provided for in this chapter.
2.84.030 - Application of chapter.
The requirements of this chapter shall only apply to those portions of a contractor's operations that occur: (a) within the County; (b) on real property outside of the County if the property is owned by the County or if the County has a right to occupy the property, and if the contractor's presence at that location is connected to a
-2-contract with the County; and (c) elsewhere in the United States where work related to a County contract is being performed. The requirements of this chapter shall not apply to subcontracts or subcontractors of any contract or contractor.
(Ord. 4324, 08/15/06)
2.84.040 - Powers and duties of the County Manager.
The County Manager's office shall have the authority to:
(a) Adopt rules and regulations, in accordance with this chapter and the Ordinance Code of the County of San Mateo, establishing standards and procedures for effectively carrying out this chapter;
(b) Receive notification from employees of contractors regarding violations of this chapter;
(c) Determine and recommend to the Board of Supervisors for final decision the imposition of appropriate sanctions for violation of this chapter by contractors including, but not limited to:
1. Disqualification of the contractor from bidding on or being awarded a County contract for a period of up to 5 years,
2. Contractual remedies, including, but not limited to termination of contract, and
3. Liquidated damages in the amount of $2,500;
(d) Examine contractors' benefit programs covered by this chapter;
(e) Impose other appropriate contractual and civil remedies and sanctions for violations of this chapter;
(f) Allow for remedial action after a finding of noncompliance, as specified by rule;
(g) Perform such other duties as may be required or which are necessary to implement the purposes of this chapter.
2.84.050 - Date of application.
The provisions of this chapter shall apply to any contract awarded or amended on or after July 1, 2001, provided that if the contractor is then signatory to a collective bargaining agreement, this chapter shall only apply to any contract with that contractor which is awarded or amended after the effective date of the next collective bargaining agreement.
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