Encl(6)_Att2_Parts WasherPWS_DRAFT_FedBizOps.docx

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) Parts Washers and Spray Paint Gun Cleaners Leasing and Maintenance Service

1.0 INTRODUCTION. MCIWEST-MCB Camp Pendleton Environmental Security Directorate manages Camp Pendleton's environmental programs. In performing this function, Department personnel provide a number of environmental program management functions. Parts washers and paint gun cleaners are vital to the mission of MCIWEST-MCB Camp Pendleton. Parts washers are required to efficiently clean, sanitize, remove debris and contaminants, from Government-owned equipment.

2.0 BACKGROUND. This firm-fixed price (FFP) contract provides for commercial leasing and maintenance of parts washers and spray paint gun cleaners. The contractor will lease to the government, various parts washers and spray paint gun cleaners. The contractor shall provide maintenance on both contractor-leased equipment and government-owned equipment identified in the contract. The contractor is to provide all management, tools, supplies, equipment, labor, repair, replacement, installation, relocation, and maintenance of all equipment provided for Marine Corps Base (MCB) Camp Pendleton.

3.0 SCOPE. The contractor shall provide maintenance support on both government-owned and contractor-leased parts washers and spray paint gun cleaners. The contractor shall deliver and install as necessary, all leased equipment within twenty-one (21) business days of award, and update the associated Exhibit Line Item Number (ELIN) list identifying contractor-leased parts (Deliverable 6.1) All contractor-leased equipment must be fully operational to the Original Equipment Manufacturer (OEM) standards when initially provided, and be designed to need less operator input in order to increase safety and thereby lower common operator errors. All equipment, both leased and Government-owned, must be maintained by keeping tanks filled with clean solution and all parts operating to OEM standards, at intervals provided for in this Performance Work Statement (PWS) and ELIN worksheet (see ATTACHMENT 1).

3.1 Any replacements shall be operational to OEM standards. All replacements shall be completed and installed within 7 business days.

3.2 All contractor-leased equipment and contractor-provided parts must meet or exceed the specifications/characteristics identified in APPENDIX 1, below.

3.3 The contract shall also provide maintenance services for all equipment included in the ELIN worksheet, to include Government-Owned Equipment (GOE).

3.4 The contractor shall provide backup documentation, to include date of service, quantity of solution (see para. 3.5 below), serial numbers, and locations with all invoices on equipment that have been serviced. Updated Equipment List to be submitted within 15 days of contract award, quarterly thereafter (Deliverable 6.1).

3.5 The contractor shall provide only compliant solvents approved and allowed at Camp Pendleton. Certified solvents that are MIL-PRF-32295 (Cleaner, Non Aqueous, Low-VOC and HAP-Free) are the only solvents allowable. Only those solvents that have been tested and approved for weapons cleaning and are included and approved in the Qualified Products List (QPL) on the Defense Logistics Agency (DLA) Qualified Products Data (QPD) Website (https://qpldocs.dla.mil/Search/default.aspx) and are in compliance with San Diego Air Pollution Control District (SDAPCD) Rule 67.6.1 – Cold Solvent Cleaning and Stripping Operations, can be used for weapons cleaning operations.

4.0 TASKS.

4.1 Preventative Maintenance Services. The Contractor shall provide scheduled maintenance in accordance with the ELIN Worksheet provided in the contract and the below subparagraphs. Upon notice that preventative maintenance services are not in accordance with the ELIN worksheet provided in the contract and the below subparagraphs, the contractor must make the required adjustments within a forty-eight (48) hour notification by the COR, excluding holidays and weekends. The contractor shall provide the following minimum preventative maintenance services:

4.1.1 Chemical solutions shall be completely pumped out of each parts washer reservoir, as required.

4.1.2 Holding tanks shall be thoroughly cleaned of all sludge and other foreign material.

4.1.3 Clean each spray nozzle.

4.1.4 Recharge each machine to manufacturer’s specifications, to include rust inhibitors and de-foaming chemicals as required.

4.1.5 Solutions shall be compatible with the equipment type specifications.

4.1.6 Each machine shall be topped off to normal operational capacity upon completion of service.

4.1.7 Containerization, transportation and disposal of any hazardous waste shall be the responsibility of the contractor and shall conform to all Federal, State and local laws/regulations applicable to the disposal and transportation of hazardous waste.

4.1.8 Tightening all fixtures and connections.

4.1.9 Checking for, insuring there are no leaks.

4.1.10 Check lubrication of machinery.

4.1.11 Contractor shall replace filters every service.

4.1.12 The Contractor shall provide part replacements, to include any required electrical or other components to ensure repairs are in accordance with OEM standards.

4.1.13 The Contractor shall, at a minimum, have parts and materials in stock for the maintenance and repair of each equipment type specified herein. For required parts that are not in stock, the contractor will obtain the required part(s) within three (3) working days to complete the repair. Any exceptions must be reported to the COR. The parts the contractor shall have on hand include, but are not limited to:

4.1.14 All repairs shall be made to OEM standards. Upon notice of unacceptable repair work, the contractor must make the required adjustments or repairs within a forty-eight (48) hours of notification by the ACOR, excluding holidays and weekends, at no additional expense to the government.

4.1.15 Remove any foreign matter from interior and exterior surfaces.

4.1.16 Any Contractor leased equipment will be replaced/repaired by the contractor at no cost to the Government in accordance with PWS 3.0 and its subsections.

4.2 Over and Above (O&A) Repairs. O&A repairs are defined as repairs on Government-Owned equipment that are not covered under Preventative Maintenance Services (PWS 4.1 and subsection).

4.2.1 The Government shall advise the contractor if the government-owned equipment is beyond economic repair (BER) – see para. 4.3 below. BER is determined when the cost to repair is 75% of the replacement cost to the Government.

4.2.2 Any O&A repair shall be identified by location, serial number, and description of equipment requiring the O&A repair.

4.2.3 If the contractor receives a repair call from any personnel other than the ACOR, the contractor is to immediately contact the ACOR.

4.2.4 The Contractor shall have 2 working days, exclusive of holidays and weekends, to provide a quote after the preventative maintenance service is completed or when notified by the Administrative Contracting Officer’s Representative.

4.2.5 The Contracting Officer is the only person with authority to authorize the Contractor to complete O&A repairs.

4.2.6 All quotes shall be determine fair and reasonable prior to instructing the Contractor to perform the complete repair(s).

4.2.7 Quote(s). The preparation of quotes shall include the following minimum information:

(1) Contractor name and address

(2) Contract number

(3) Date inspection was performed/location.

(4) Equipment description (make, model, serial number, etc.)

(5) Itemized price list of parts required to perform repair, including quantity for each item.

(6) Estimated number of repair hours required to complete repairs.

(7) The time frame it will take to perform the work from commencement to completion.

4.2.8 The Contractor shall not assume that a modification will be issued and shall not proceed with any work until receipt of the modification.

4.3 Beyond Economical Repair (BER). When government-owned equipment has been confirmed to be BER a modification shall be issued to remove the BER equipment that is no longer serviceable.

4.4 Install, Relocate, and Remove. With advance notice, the contractor shall, when requested by the COR, relocate equipment from one building to another, install equipment, and/or remove equipment as required. This service shall not be separately priced (NSP).

4.4.1 The contractor shall remove solutions from both government-owned and contractor-leased equipment.

4.4.2 The contractor shall relocate/transport to another government location on Camp Pendleton.

4.4.3 The contractor shall install and add solution back into the equipment and ensure that the equipment is operational in accordance with OEM standards.

4.4.4 BER Process. Government-owned equipment that is deemed unserviceable or uneconomical to repair by the government, will be pumped free of solution by contractor.

4.5 Damage to Leased Equipment. The government will only pay for replacement of contractor-leased equipment that is negligently damaged during the course of contract performance by Government operation in the course of official duties and is not due to normal wear and tear.

4.5.1 The contractor shall notify the ACOR within 3 business day when leased equipment has been negligently damaged in the course of performance by Government operators acting within the scope of their official duties.

4.5.2 The contractor will provide an invoice, to include proof (i.e. photos) of the damage and any backup documentation (i.e. third party invoices) to determine a fair and reasonable price for any damaged equipment, which must be verified by the ACOR and by the unit alleged to have damaged the equipment during the course of contract performance.

4.5.3 All approved damages will be paid by the unit and issued by a modification.

5.0 QUALITY. This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

5.1 Quality Control. The Contractor shall develop a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with the contract and this PWS.

5.1.1 The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which assurances are made that the work complies with the requirement of the contract.

5.1.2 At a minimum, the Contractor shall develop quality assurance procedures that address the areas identified in PWS Section 7.0, “Performance Requirements Summary” and PWS 8.11 “Safety”. These procedures shall be documented in a Quality Control Plan (QCP) and delivered to the Contracting Officer and ACOR for review within 15 business days of contract award. After the QCP has been approved and accepted by the Contracting Officer, the Contractor shall obtain the Contracting Officer’s acceptance in writing of any proposed change to the QCP. (Deliverable 6.4)

5.2 Quality Assurance Surveillance Plan (QASP). The Government shall monitor the Contractor's performance under this contract, in accordance with the Government's QASP.

6.0 DELIVERABLES. Deliverables shall be submitted to the ACOR (or other specified Government recipients) as identified in the table below. Deliverables shall be provided in Contractor-preferred format (unless otherwise specified below). In most cases, electronic submission via email is the preferred method of transmission. Note: Timeframes for due dates listed below reflect calendar days, unless otherwise noted.

6.1

6.2

7.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS). The following performance standards shall be utilized by the COR and will be incorporated into the Government’s Quality Assurance Surveillance Plan (QASP).

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8.0 GENERAL REQUIREMENTS. This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

8.1 Non-Personal Services. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer immediately.

8.2 Business Relations. The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage contract performance, timeliness, completeness, and problem resolution. When a problem is identified, the contractor shall provide corrective action plans, timely identification of issues, and effective management of subcontractors (if provided). The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

8.3 Contract Administration and Management. The following subsections specify requirements for contract, management, and personnel administration.

8.3.1 Contract Management. The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

8.3.2 Contract Administration. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to this effort.

8.3.3 Personnel Administration. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. The contractor shall provide necessary infrastructure to support contract tasks.

8.3.4 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations.

8.3.5 Contractor Personnel, Disciplines, and Specialties. The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience.

8.3.5.1 Contractor personnel shall have up-to-date hazardous material and hazardous waste training IAW 49 C.F.R. 172.700 172.704.

8.3.5.2 The contractor shall also ensure the labor categories as defined in the Department of Labor, Labor Categories, utilized in the performance of each task (PWS line item) issued hereunder will be the minimum necessary to accomplish the work.

8.3.5.3 Drivers shall have the appropriate registration issued by the Department of Toxic Substances Control (DTSC) in his or her possession while transporting hazardous waste, as required by the laws of the State of California.

8.3.5.4 The contractor shall ensure compliance with all statutory requirements governing California hazardous waste transportation, in accordance with Division 20, Chapter 6.5, Article 6.5, Article 6.6, and Article 13 of the California Health and Safety code.

8.3.5.5 The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

8.4 Location and Hours of Work. The contractor shall provide support at various Government facilities located within MCB Camp Pendleton. Normal workdays are Monday through Friday except US Federal Holidays and government scheduled closures. Core hours of work are from 0900 to 1500 daily.

Recognized Holidays*:

New Year’s Day Labor Day Martin Luther King Jr. Birthday Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day *And any other day determined to be a holiday by the President of the United States

8.5 Travel / Temporary Duty (TDY). Travel will not be required for this contract.

8.6 Special Requirements. The contractor shall furnish to the Government a copy of all applicable licensing, permits, registrations, insurance, and manifests (Deliverable 6.2, 6.3) to include:

8.6.1 Hazardous Waste Manifest. The California Environmental Protection Agency/Department of Toxic Substance Control (CAL EPA/DTSC) provides a Hazardous Waste Transporter Registration Checklist at the following website: https://dtsc.ca.gov/wp-content/uploads/sites/31/2018/05/Transporter_Cklst.pdf A hazardous waste manifest must accompany hazardous waste that is shipped off site. The Uniform Hazardous Waste Manifest is the shipping document that travels with the hazardous waste from the point of generation, through transportation, to the final treatment, storage, and disposal facility (TSDF). Each party in the chain of shipping, including the generator, signs and keeps one of the manifest copies, creating a “cradle-to-grave” tracking of the hazardous waste. The contractor shall take all responsibility in performing the hazardous waste generator requirements, found in the California Code of Regulations, Code of Federal Regulations, and California Health and Safety Codes. These requirements include, but are not limited to, obtaining a hazardous waste ID number, properly packaging, placarding, transporting, and disposing of all hazardous waste, and paying all associated fees. Reference: Generator requirements in the CA Code of regulations, Title 22, Chapter 12 of Division 4.5: https://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulations?guid=IAA165750D4BA11DE8879F88E8B0DAAAE&originationContext=documenttoc&transitionType=Default&contextData=(sc.Default)

8.6.2 Hazardous Waste Transporter List. The Department of Toxic Substances Control (DTSC): Chapter 13 (Standards Applicable to Transporters of Hazardous Waste) of the hazardous waste regulations applies to carriers transporting hazardous waste when that waste is subject to the manifesting requirements of Chapter 12. In general, transporters of hazardous waste must comply with these statutory requirements in Health and Safety Code, Division 20, Chapter 6.5, Article 6 & 6.5, as well as the specific Department of Transportation (DOT) requirements referenced throughout the transporter regulations. The contractor must be listed on the “Registered Hazardous Waste Transporter Database” for the State of California. Website: https://hwts.dtsc.ca.gov/Transporters/.

8.6.4 San Diego County permits. The contractor is responsible for permits as required for all businesses in the County of San Diego that conduct any handling of Hazardous Waste or require Air Permits.

8.6.4.1 The contractor must maintain and provide proof of a valid Unified Program Facility Permit through the California Environmental Report System (CERS).

8.7.1 Safety. The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E).

8.7.1.1 These requirements shall be incorporated into the contractor's safety and health program, within the Quality Control Plan.

8.7.1.2 The Department of Defense (DOD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DOD installation shall participate in the local VPP. Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

8.7.2 Mishap Notification and Investigation: The contractor shall have a transportation contingency plan to be included in their Quality Control Plan, in the event of a transit mishap.

8.7.2.1 The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation.

8.7.2.2 The contractor shall notify (via telephone) the Contracting Officer, the ACOR, and/or other designated Government personnel within one (1) hour of all mishaps or incidents.

8.7.2.3 The Government person notified by the contractor will in-turn notify the Safety office.

8.7.2.4 Contractor notifications made after duty hours shall be reported to the appropriate installation Command Duty Officer. If requested by the Contracting Officer, the ACOR, and/or the cognizant Government program manager, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office.

8.7.2.5 If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

8.8 Transition. Throughout transition periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission.

8.9 Government Furnished Materials. No Government materials are expected to be required nor provided.

8.10 Environmental Requirements. The contractor shall comply with all documents identified in this PWS to include mandatory compliance with 49 C.F.R. 172.700 172.704 Hazardous Waste Training and NAVMC DIR 5100.8 Marine Corps Occupational Safety and Health (OSH) Program Manual.

Appendix 1 Specifications/Characteristics