EMS_Oxygen_Cascade_System_Replacement.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

EMS OXYGEN CASCADE SYSTEM REPLACEMENT

Edward Ahleman, Procurement Specialist

Procurement Services Division

3299 Tamiami Trail E,East Naples, FL, 34112 edward.ahleman@collier.gov

(239) 252-8464

Quick Quote Title: EMS Oxygen Cascade System Replacement

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Quick Quotes Instructions Version 1

1. QUICK QUOTE

EMS Oxygen Cascade System Replacement

Release Project Date: October 2, 2026

Question Submission Deadline: October 9, 2026, 3:00pm

Response Submission Deadline: October 15, 2026, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Emergency Medical Services Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. EMS Oxygen Cascade System Replacement - 4 Locations

1. Project Description: Collier County Emergency Medical Services is seeking a qualified vendor to safely remove three (3) existing oxygen cascade systems and furnish/install four (4) new systems at stations across the county. The scope of work will include the removal and preparation for the new systems, The contractor is responsible for restoring the work areas back to existing conditions. Project will be for FY27' 10/1/2026-

9/30/2027.

2. Station Locations: The following stations are included in this project

a. Station 10 – 14756 Immokalee Rd. – Existing system to be replaced

b. Station 44 – 766 Vanderbilt Dr. - Existing system to be replaced

c. Station 75 – 4590 Santa Barbara Blvd. – Existing system to be replaced

d. Station 3 (Medflight) – 2375 Tower Dr. – NEW system to be installed in hangar

3. Scope of Work:

The Contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, permits, testing, and incidentals necessary to completely remove the existing oxygen cascade system and furnish and install a new, fully operational oxygen cascade system.

The replacement system shall be suitable for the intended medical oxygen service and shall comply with all applicable manufacturer requirements, and County codes.

The Contractor shall provide a complete turnkey installation. All components necessary for a safe, code-compliant, and fully functional system.

Task 1. Removal and safe disposal of three (3) existing oxygen cascade systems

• Existing systems pictured below, labeled by station number

• The Manifold shall have the capacity to connect five (5) large oxygen cylinders.

• The Fill Station at EMS stations 10 & 75 shall have the capacity to connect four (4) portable medical oxygen cylinders

• The Fill Station at EMS station 44 shall have the capacity to connect five (5) portable medical oxygen cylinders

EMS 10 Existing Cascade System

EMS 44 Existing Cascade System

EMS 75 Existing Cascade System

Task 2. Preparation/Installation of new Cascade system - Station 3 (Medflight)

• The Manifold shall have the capacity to connect five (5) large oxygen cylinders.

• The Fill Station shall have the capacity to connect four (4) portable medical oxygen cylinders

• Prepare area post removal of existing systems for new systems

• Visit Station 3 and assess best placement of the new system

• Provide/Install all components based on latest codes and statutes

• Clean and restore area post installation

• Contractor’s Responsibilities:

Obtain all necessary permits and approvals from relevant authorities as necessary

• Obtain all county/airport authority badging necessary to navigate the grounds

• Provide qualified personnel for demolition, removal, and installation

• Ensure proper disposal of all removed materials according to local/state/federal regulations

• Supply all necessary materials and equipment for the project

• Protect the surrounding area from damage during demolition and installation

• Clean up the worksite daily and upon project completion

• Provide a warranty on all materials and workmanship for a minimum of one year

• Contractor to follow Collier County Vertical Standards

• Jobsite to always remain safe to pedestrian traffic

• All areas disturbed during construction will be returned to existing condition or better

• Work schedule to be coordinated and approved by CC Project Manager and EMS staff prior to commencement

Pricing:

• Pricing at each location will be all inclusive lump sum to include all equipment, labor, necessary permits, and any transportation costs.

6. INSURANCE REQUIREMENTS

A. Bidder shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of the Construction ITB and awarded Agreement. The Bidder shall be required to provide the Certificate of

Insurance(s) with the limits set forth in the Construction ITB. If the Bidder cannot provide the document within the referenced timeframe, the County reserves the right to award to another Bidder. The Bidder shall procure and maintain property insurance upon the entire term of the awarded contract, if required, to the full insurable value of the scope of work.

B. The County and the Bidder waive against each other and the County’s separate Bidders, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Bidder and County shall, where appropriate, require similar waivers of subrogation from the County’s separate Bidders, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts.

C. Collier County shall be responsible for purchasing and maintaining its own liability insurance.

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$500,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$500,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

https://apps.fldfs.com/bocexempt/

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Station 10 – 14756 Immokalee Rd. –

Existing oxygen cascade system replacement

1 Lump Sum

2 Station 44 – 766 Vanderbilt Dr. -

Existing oxygen cascade system replacement

1 Lump Sum

3 Station 75 – 4590 Santa Barbara Blvd.

– Existing oxygen cascade system replacement

1 Lump Sum

4 Station 3 (Medflight) – 2375 Tower

Dr. – NEW oxygen cascade system to be installed in hangar

1 Lump Sum

TOTAL

8. VENDOR QUESTIONNAIRE

1. I certify that I have read, understood and agree to the terms in this Quick

Quote, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2. Quick Quote Instructions have been acknowledged and accepted.*

☐ Please confirm

*Response required

3. Collier County Purchase Order Terms and Conditions. Collier County

Purchase Order Terms and Conditions have been acknowledged and accepted.*

Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

☐ Please confirm

*Response required

4. Insurance Requirements -Vendor Acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) if awarded this quote.*

☐ Please confirm

*Response required

5. Proof of Status from Division of Corporations - Florida Department of

State (SunBiz)* http://dos.myflorida.com/sunbiz/ should be attached with your submittal.

*Response required

6. E-Verify - Memorandum of Understanding*

Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the bid. E-

Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

*Response required

7. W-9 Form*

*Response required http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/

8. Any required licenses. *

*Response required