eMMA- REBID Information to Bidders-Decker Kitchen Reno.pdf

INFORMATION TO BIDDERS

- PLEASE READ THOROUGHLY -

SOLICITATION No. BPM041787 PROJECT No. EC24-09029-12

Title: (Re-bid) Decker Kitchen Renovation, 13073 Crouse Mill Road, Queen Anne, MD 21657, Caroline County

Minority Businesses Are Encouraged to Respond to this Solicitation

For the purpose of this solicitation the Instructions to Bidders have been supplemented by the following:

1. NOTICE TO BIDDERS:

A. The bid due date for this solicitation is: February 5, 2024 @ 1:00 p.m.

B. A pre-bid conference is scheduled for January 22, 2024, at 9:00 a.m. 13073 Crouse Mill Road, Queen Anne, MD 21657, Caroline County

Please make any requests for reasonable ADA Accommodations by January 19th, 2024 @ 2pm.

C. Carefully review the Information to Bidders and Terms & Conditions which is attached to and made part of this solicitation.

D. The project classification for this solicitation is: Under $100,000.00

E. If you have any questions regarding this solicitation, contact the Procurement Officer, Perry Otwell at (410)260-8911 or by email at: perry.otwell@maryland.gov. Please submit all questions regarding this project in writing by emailing Shenika Jackson, Shenika.jackson2@maryland.gov. All questions shall be submitted by February 1, 2024, by 2:00 p.m. to allow time for the Project Manager to respond to the questions.

2. BID FORMS:

A. The bidder shall submit his/her bid upon the blank form(s) furnished by the Department for this particular contract, to include the Bid Form, Bid Proposal Affidavit, Contract Affidavit, Conflict of Interest Affidavit, Bid Offeror Information Sheet, and any added Addendum. The bidder shall state prices in dollars and cents, in both words and numerals. If there is any conflict between the written words and the numerals, the written words shall govern unless circumstances apparent on the face of the bid make it clear the contractor intended the bid to be based in the amount stated by the numerals.

B. The bid form(s) shall be filled out in ink or typed. Any erasures and/or alterations shall be initialed in ink by the signer. All bid documents shall be uploaded to eMMA as one attachment.

C. The bid form, if submitted by an individual, shall be signed by the individual; if submitted by a partnership, it shall be signed by such member or members of mailto:perry.otwell@maryland.gov mailto:Shenika.jackson2@maryland.gov the partnership as having authority to bind the partnership; if submitted by a corporation, it shall be signed by an officer, and attested by the corporate secretary or an assistant corporate secretary. If not signed by an officer, as aforesaid, there must be attached a copy of that portion of the By-Laws or a copy of a Board resolution, duly certified by the corporate secretary, showing the authority of the person so signing on behalf of the corporation.

D. Any contractor calling itself a “joint venture” shall be, as between the contractor and the State, an ordinary partnership, whose partners are liable to the State as provided in Corporations and Associations Article §9-307 of the Annotated Code of Maryland.

3. BID OPENING:

A. This is an ONLINE SOLICITATION ONLY. Please do not mail or deliver the bid packets. Bid documents and all attachments must be submitted online to the solicitation via eMMA https://emma.maryland.gov.

4. LICENSES AND CERTIFICATES:

A. If the State of Maryland or other regulatory body requires a license or certificate to perform the services required, please provide the copy of license number and date of issuance in submission with other required documentation. A copy must be mailed or faxed.

5. COMPLETION TIME AND LIQUIDATED DAMAGES:

A. The Contractor agrees that the price will be firm for a time period of ninety (90) calendar days from the bid opening date to execution of the contract by the State. The work shall be completed within 60 calendar days from the date of notice to proceed. If the work is not completed within the time period specified, the contractor will be liable for liquidated damages of $150.00 per calendar day as specified in the “General Conditions”.

6. AWARD AND EXECUTION OF THE CONTRACT:

A. The basis of award will be to the lowest responsive and responsible bidder submitting the lowest Base Bid amount excluding any alternates not awarded.

All Unit Prices listed will be evaluated and awarded.

B. If notified by the Procurement Officer of Intent to Award the following must be provided to the Department of Natural Resources, Engineering & Construction, D-3, 580 Taylor Avenue, Annapolis, MD 21401:

(1) Certificate of Insurance

(2) Contract Affidavit (unless submitted with bid response)

Failure to submit these documents within 10 days of the notification of “Intent to Award” may result in the rejection of your bid.

C. Upon review and approval of the Department and/or the Board of Public Works an executed contract will be mailed to the Contractor. The Contract issued as a result of the Bid Solicitation and any subsequent amendments, modifications or options issued relevant to the Bid Solicitation or Contract, shall comply with all of the terms, conditions and specifications issued with the Bid Solicitation and are incorporated in and made part of the Contract.

7. ALL NON-RESIDENT BIDDERS:

A. Provide information with your bid as required by Section 12.A (3) of the Instruction to Bidders.

8. PAYMENT TO CONTRACTORS:

PAYMENT OF STATE OBLIGATIONS:

A. Payments to the Contractor pursuant to this Contract shall be made no later than 30 days after the State’s receipt of a proper invoice from the Contractor.

Charges for late payment of invoices, other than as prescribed by Title 15, Subtitle 1, of the State Finance and Procurement Article, Annotated Code of Maryland, or by the Public Service Commission of Maryland with respect to regulated public utilities, as applicable, are prohibited.

9. ELECTRONIC TRANSACTION FEE:

A.) Contractor shall pay an electronic transaction fee to the State in the amount of one percent (1%) of the total contract sales. The electronic transaction fee is calculated based on all sales transacted under the contract, minus any returns or credits. The electronic transaction fee shall not be charged directly to the customer, e.g., as a separate line item, fee or surcharge, but shall be included in the contract’s unit prices.

B.) The electronic transaction fee shall be submitted to the Office of State

Procurement: Fiscal Services Division, 301 W. Preston Street, Room 1309

Baltimore, MD, 21201 No later than Forty-five (45) calendar days after the end of each reporting period along with a Monthly Usage Report documenting all contract sales. An excel version of the Monthly Usage Report shall be emailed to dgs.statewidecontractsusagereport@maryland.gov

C.) Failure to remit transaction fees in a timely manner or remittance of fees inconsistent with the contract’s requirements may result in the State exercising all recourse available under the contract including, but not limited to, a third-party analysis of all contract activity. d. Prior to Award, Contractors will be asked to confirm in writing that their unit prices include the one percent (1%) electronic transaction fee.

mailto:dgs.statewidecontractsusagereport@maryland.gov