Emergency Purchase-Weights and Measures-Cab Chassis APO approved.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 3State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 61761State:ILCity: Normal Address: 305 W. Northtown RD, Suite A

Vendor: CIT Trucks LLC

Zip: 62702State: ILCity:SpringfieldAddress: 801 E. Sangamon Avenue

Division: Weights and MeasuresAgency: Illinois Department of Agriculture

Emergency Purchase Details BidBuy Reference #: B- 52646

Emergency Condition (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Provide a description and reasons for needing this emergency purchase:

Illinois Department of Agriculture-Bureau of Weights and Measures is seeking to purchase two large cab chassis, which will be used for the will be used to conduct large-capacity scale inspections required under the Illinois Weights and Measures Act (225 ILCS 470/10). These inspections are essential to ensuring the accuracy and compliance of commercial weighing devices throughout the State of Illinois. Inspection fees are charged with approximately $7 million in revenue received each year.

Revenue received from the inspection fees supports the operating costs of the Bureau. Any loss of productivity caused by vehicle issues results in a reduction in revenue by the loss of inspections performed as well as inability to meet the mandate of inspecting all commercial devices each year.

Provide the conditions and circumstances that led to the need for this emergency purchase:

In 2021, the Illinois Department through an IFB, sought to procure four large chassis trucks. Arch Equipment won the bid for the four large trucks , with the contract number 21-406AGR-PROC4-P-23438, which was canceled recently. Despite the clear specifications that the vendor bid on, when the vehicles were delivered , they were not up to the standards, based on the contract specifications. The quality of the first two trucks was low. Ranking on a grade from A to F, when those vehicles were delivered, they rank C-. They did not meet many specifications which were required on the contract. The department accepted those two trucks, since they still could be used and do perform the required minimum, however, for the third truck which was delivered recently, the department required from the vendor to equip the truck with all the required specifications. Despite multiple rounds of negotiations, involving even the legal team of the department, the vendor refused to meet all the required specifications, therefore the contract was canceled on 06/04/2026. As a result of the contract cancellation, the department is left with more than $ 450,000.00. Since the fiscal year is ending in less than three weeks, the Department is seeking to use these funds to purchase the cab chassis, so they can be used for the inspection.

Reason for selection of this particular vendor:

CIT Trucks LLC was selected because it was one of the only vendors that was able to provide the cab chassis during the lapse period, with all the required specifications. The department sought few vendors, however, only CIT Trucks was able to provide such specialized specifications, as required by the bureau.

Description of supplies or services to be provided:

Model: T880 Series Conventional Fr Axle Load (lbs): 20000 Type: Full Truck Rr Axle Load (lbs): 40000 Description 1: T880 22 FT BOX 40K G.V.W.R. (lbs): 73220 Description 2: X15 525 4500 RDS NOMAD G.C.W. (lbs): 80000 Application Road Conditions:

Intended Serv.: Construction: Vehicles used in the cons Class A (Highway) 76 Commodity: Other Dry Goods Class B (Hwy/Mtn) 19

Page 2 of 3State of Illinois Chief Procurement Office for General Services

Vendor: CIT Trucks LLC

Zip: 62702State: ILCity:SpringfieldAddress: 801 E. Sangamon Avenue

Division: Weights and MeasuresAgency: Illinois Department of Agriculture

Class C (Off-Hwy) 5 Body Class D (Off-Road) 0 Type: Van Maximum Grade: 6 Length (ft): 24 Wheelbase (in): 263 Height (ft): 13 Overhang (in): 115 Max Laden Weight (lbs):

25000 Fr Axle to BOC (in): 74 Cab to Axle (in): 189 Trailer Cab to EOF (in): 304 No. of Trailer Axles: 0 Overall Comb. Length (in): 426.5 Type:

Length (ft): 0 Special Req.

Height (ft): 0 U.S. Domestic Registry, 50-state.

Kingpin Inset (in): 0 Corner Radius (in): 0 Restrictions Length (ft): 75 Width (in): 102 Height (ft): 13.5

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

The agency did try to make this procurement as much as possible competitive, such as bidding it out through an IFB. However, the vendor was not responsible since they did not uphold to the specifications and they refused to correct their work, leaving the department with no choice, but to declare emergency with such a short time frame. Considering, that the vehicles will have to be delivered during the time lapse, CIT Trucks was the only vendor able to deliver in this short time frame.

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

The agency did search for BEP vendors under NIGP code 071-08, however, the two minority vendors, do not produce trucks, they only deliver goods.

Is there an active State contract available for the required supplies or services? Yes No

This emergency contract was awarded on the earliest of these dates: (choose one) the State agency communicated to the vendor to start work Date 06/09/2026

Page 3 of 3State of Illinois Chief Procurement Office for General Services

Vendor: CIT Trucks LLC

Zip: 62702State: ILCity:SpringfieldAddress: 801 E. Sangamon Avenue

Division: Weights and MeasuresAgency: Illinois Department of Agriculture publication on the Bulletin identified the selected vendor the contract was signed by both parties

Amount ($) of this expenditure is: $ 451,500.00 Amount is Actual or Estimated*: Actual

*Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: SPSA

Printed Name: Michelle Grimsley Date: Jun 10, 2026

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

Type: Full Truck Rr Axle Load (lbs): 40000 Description 1: T880 22 FT BOX 40K G.V.W.R. (lbs): 73220 Description 2: X15 525 4500 RDS NOMAD G.C.W. (lbs): 80000 Application Road Conditions:

Intended Serv.: Construction: Vehicles used in the cons Class A (Highway) 76 Commodity: Other Dry Goods Class B (Hwy/Mtn) 19 Class C (Off-Hwy) 5 Body Class D (Off-Road) 0 Type: Van Maximum Grade: 6 Length (ft): 24 Wheelbase (in): 263 Height (ft): 13 Overhang (in): 115 Max Laden Weight (lbs):

25000 Fr Axle to BOC (in): 74 Cab to Axle (in): 189 Trailer Cab to EOF (in): 304 No. of Trailer Axles: 0 Overall Comb. Length (in): 426.5 Type:

Length (ft): 0 Special Req.

Height (ft): 0 U.S. Domestic Registry, 50-state.

Kingpin Inset (in): 0 Corner Radius (in): 0 Restrictions Length (ft): 75 Width (in): 102 Height (ft): 13.5