Emergency Purchase Statement-WM-Van bodies and Crane System apo approved.pdf
PDF 1 MB Posted
- Solicitation number
- 27-406AGR-AGIND-B-53762
- Issued by
- Illinois
About this file
This is an Emergency Purchase Statement from the Illinois Department of Agriculture, Bureau of Weights and Measures, documenting an emergency procurement for van bodies and crane systems. The department requires the vendor to supply and install two complete van body and crane system assemblies on cab-and-chassis units that were purchased in fiscal year 2026. This emergency notice is not a standard bid opportunity but rather a direct procurement action requiring vendor installation of specialized equipment for the department's operational needs.
The procurement was approved through the emergency purchase process due to urgent operational requirements. The statement authorizes the vendor to proceed with supplying and installing the two van bodies and crane systems as specified, with all work to be completed on the previously purchased cab-and-chassis units. Specific pricing, contract terms, delivery timelines, and installation schedules would be detailed in the associated purchase documentation and vendor agreement executed through this emergency authorization process.
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EMERGENCY PURCHASE STATEMENT
Page 1 of 3State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1
Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.
Zip: 85041State:AZCity: Normal Address: 2535 W. Broadway RD, Phoenix, AZ
Vendor: Southwest Scale- dba Nomad Equipment
Zip: 62702State: ILCity:SpringfieldAddress: 801 E. Sangamon Avenue
Division: Weights and MeasuresAgency: Illinois Department of Agriculture
Emergency Purchase Details BidBuy Reference #: B- 53762
Emergency Condition (select the appropriate option from the drop-down menu below):
To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues
Provide a description and reasons for needing this emergency purchase:
The Bureau’s previous contract with Arch Equipment for large-scale inspection trucks was canceled after the vendor failed to meet the required contract specifications. As a result, the Bureau utilized appropriated FY26 funding to purchase two cab-and-chassis units to address the ongoing need for large-scale inspection vehicles. The Bureau is now requesting approval to utilize FY27 funding to purchase and install two van bodies and crane systems on the cab-and-chassis units purchased in FY26. The van bodies and cranes are necessary components of the large-scale inspection vehicles and will provide the structure, storage, and lifting capability required to safely transport and deploy the Bureau’s inspection equipment, including large-capacity test weights. Additional specialized inspection equipment and final vehicle outfitting will be completed as necessary to place the vehicles into service. Once completed, these vehicles will be used to conduct large-capacity scale inspections required under the Illinois Weights and Measures Act (225 ILCS 470/10). These inspections are essential to ensuring the accuracy and compliance of commercial weighing devices throughout the State of Illinois and maintaining the Bureau’s ability to provide timely inspection services statewide.
Provide the conditions and circumstances that led to the need for this emergency purchase:
In 2021, the Illinois Department through an IFB, sought to procure four large chassis trucks. Arch Equipment won the bid for the four large trucks , with the contract number 21-406AGR-PROC4-P-23438, which was canceled recently. Despite the clear specifications that the vendor bid on, when the vehicles were delivered , they were not up to the standards, based on the contract specifications. By canceling the contract, the department had over $ 450,000.00 left in FY 26, which were used to purchase cab and chassis, contract number 26-406AGR-AGIND-P-98826. In order to finish the whole product and install the van bodies and crane systems, the agency declared another emergency, on 08/17/2026.
Reason for selection of this particular vendor:
Nomad Equipment was selected as the vendor because it was one of the only vendors able to install the required specifications.
Many other vendors were contacted to see if they could supply the same specifications, but were not able.
Description of supplies or services to be provided:
SCALE TEST EQUIPMENT TRUCK BODY:
- 22'-0" X 96" overall dimensions
- Fiberglass Reinforced Plywood (FRP) skin - white in color
- Translucent Roof with anti-sag bows on 24" centers
- Full length long sills - 3" x 5" structural steel tubing
- Smooth steel body floor (3/16" thickness) non-skid liner coating
- 4" I beam crossmembers on 12" centers and 6" centers at rear
- Dual man doors on enclosure - (1) driver side (1) passenger side, both with fold down steps
- Man doors to open towards cab
- Double rear doors
Page 2 of 3State of Illinois Chief Procurement Office for General Services
Vendor: Southwest Scale- dba Nomad Equipment
Zip: 62702State: ILCity:SpringfieldAddress: 801 E. Sangamon Avenue
Division: Weights and MeasuresAgency: Illinois Department of Agriculture
- All doors to come with stainless steel hardware
- 36" Stainless steel grab handles inside at all door openings
- (10) Inside overhead LED lights
- (2) Side facing LED floodlights, (1) each door
- (2) rear facing LED floodlight for night operations
- 3 way switches to operate lights from any door opening
- 36" Handrails inside of all door openings
- ICC rear bumper with recessed steps on each side
- Full length dock pads
- Positive and negative jumper posts inside box enclosure at left rear
- Cart Tie-Down Kit - Wheel slots and tie down bars
- Custom Weight Rack - to accept (20) 1,000 lbs. test weights (4 wide x 5 long) W/ shortened rear facing lip for ease of weight removal. (Weights are 15"x15.5")
- (1) Custom Weight Basket to accommodate (20) 50 pound test weights with spreader bar lifting capabilities (centered in front of 20k rack)
- (2) Custom Weight Racks to transport (1) 500 pound test weight (1 on each side of 50 pound basket)
- Spray undercoat
TROLLEY/CRANE
- Fully hydraulic double telescoping trolley system with (4) hook spreader bar.
- All steel parts sandblasted, primed and powder coated (SAFETY ORANGE), custom paint color options available but may incur additional cost
- Outer walls constructed to allow double stack of weights
Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).
Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:
The agency did try to make this procurement as much as possible competitive, such as bidding it out through an IFB. However, the vendor was not responsible since they did not uphold to the specifications and they refused to correct their work, leaving the department with no choice but to cancel the contract and declare emergency.
List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:
The agency did search for BEP vendors under NIGP code 075-41 however, the one vendor does not produce truck parts, but supplies office supplies.
Is there an active State contract available for the required supplies or services? Yes No
This emergency contract was awarded on the earliest of these dates: (choose one)
Page 3 of 3State of Illinois Chief Procurement Office for General Services
Vendor: Southwest Scale- dba Nomad Equipment
Zip: 62702State: ILCity:SpringfieldAddress: 801 E. Sangamon Avenue
Division: Weights and MeasuresAgency: Illinois Department of Agriculture the State agency communicated to the vendor to start work Date Aug 17, 2026 publication on the Bulletin identified the selected vendor the contract was signed by both parties
Amount ($) of this expenditure is: $ 475,950.00 Amount is Actual or Estimated*: Actual
*Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.
Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other
Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.
I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
Agency Signature: Title: SPSA
Printed Name: Michelle Grimsley Date:
State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of
EMERGENCY PURCHASE STATEMENT
Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.
Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):
Provide a description and reasons for needing this emergency purchase:
Provide the conditions and circumstances that led to the need for this emergency purchase:
Reason for selection of this particular vendor:
Description of supplies or services to be provided:
Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).
Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:
List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:
Is there an active State contract available for the required supplies or services?
If Yes is checked above, explain why the existing contract does not meet the need:
This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.
Select the type of funding to be used:
Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.
I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
11.0.0.20130303.1.892433.887364
| VendorZip: 85041 |
| VendorState: AZ |
| VendorCity: Normal |
| VendorAddress: 2535 W. Broadway RD, Phoenix, AZ |
| Vendor: Southwest Scale- dba Nomad Equipment |
| AgencyZip: 62702 |
| AgencyState: IL |
| AgencyCity: Springfield |
| AgencyAddress: 801 E. Sangamon Avenue |
| AgencyDivision: Weights and Measures |
| AgencyUniversity: Illinois Department of Agriculture |
| CurrentMasterPage: |
| MasterPageCount: |
| ReferenceNumber: 53762 |
| DropDownListQuickPurchase: To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues |
| CheckBox1ProtectingHealth: 0 |
| CheckBox2DiscountedPrice: 1 |
| CheckBox3RareItems: 0 |
| CheckBox4Entertainment: 0 |
| CheckBox5AvoidLapsing: 0 |
| TextField2: The Bureau’s previous contract with Arch Equipment for large-scale inspection trucks was canceled after the vendor failed to meet the required contract specifications. As a result, the Bureau utilized appropriated FY26 funding to purchase two cab-and-chassis units to address the ongoing need for large-scale inspection vehicles. The Bureau is now requesting approval to utilize FY27 funding to purchase and install two van bodies and crane systems on the cab-and-chassis units purchased in FY26. The van bodies and cranes are necessary components of the large-scale inspection vehicles and will provide the structure, storage, and lifting capability required to safely transport and deploy the Bureau’s inspection equipment, including large-capacity test weights. Additional specialized inspection equipment and final vehicle outfitting will be completed as necessary to place the vehicles into service. Once completed, these vehicles will be used to conduct large-capacity scale inspections required under the Illinois Weights and Measures Act (225 ILCS 470/10). These inspections are essential to ensuring the accuracy and compliance of commercial weighing devices throughout the State of Illinois and maintaining the Bureau’s ability to provide timely inspection services statewide. |
| TextField4: In 2021, the Illinois Department through an IFB, sought to procure four large chassis trucks. Arch Equipment won the bid for the four large trucks , with the contract number 21-406AGR-PROC4-P-23438, which was canceled recently. Despite the clear specifications that the vendor bid on, when the vehicles were delivered , they were not up to the standards, based on the contract specifications. By canceling the contract, the department had over $ 450,000.00 left in FY 26, which were used to purchase cab and chassis, contract number 26-406AGR-AGIND-P-98826. In order to finish the whole product and install the van bodies and crane systems, the agency declared another emergency, on 08/17/2026. |
| ExplanationForSelectingVendor: Nomad Equipment was selected as the vendor because it was one of the only vendors able to install the required specifications. Many other vendors were contacted to see if they could supply the same specifications, but were not able. |
| ExplanationSuppliesServices: SCALE TEST EQUIPMENT TRUCK BODY: |
- 22'-0" X 96" overall dimensions
- Fiberglass Reinforced Plywood (FRP) skin - white in color
- Translucent Roof with anti-sag bows on 24" centers
- Full length long sills - 3" x 5" structural steel tubing
- Smooth steel body floor (3/16" thickness) non-skid liner coating
- 4" I beam crossmembers on 12" centers and 6" centers at rear
- Dual man doors on enclosure - (1) driver side (1) passenger side, both with fold down steps
- Man doors to open towards cab
- Double rear doors
- All doors to come with stainless steel hardware
- 36" Stainless steel grab handles inside at all door openings
- (10) Inside overhead LED lights
- (2) Side facing LED floodlights, (1) each door
- (2) rear facing LED floodlight for night operations
- 3 way switches to operate lights from any door opening
- 36" Handrails inside of all door openings
- ICC rear bumper with recessed steps on each side
- Full length dock pads
- Positive and negative jumper posts inside box enclosure at left rear
- Cart Tie-Down Kit - Wheel slots and tie down bars
- Custom Weight Rack - to accept (20) 1,000 lbs. test weights (4 wide x 5 long) W/ shortened rear facing lip for ease of weight removal. (Weights are 15"x15.5")
- (1) Custom Weight Basket to accommodate (20) 50 pound test weights with spreader bar lifting capabilities (centered in front of 20k rack)
- (2) Custom Weight Racks to transport (1) 500 pound test weight (1 on each side of 50 pound basket)
- Spray undercoat
TROLLEY/CRANE
- Fully hydraulic double telescoping trolley system with (4) hook spreader bar.
- All steel parts sandblasted, primed and powder coated (SAFETY ORANGE), custom paint color options available but may incur additional cost
- Outer walls constructed to allow double stack of weights
| TextField3: The agency did try to make this procurement as much as possible competitive, such as bidding it out through an IFB. However, the vendor was not responsible since they did not uphold to the specifications and they refused to correct their work, leaving the department with no choice but to cancel the contract and declare emergency. |
| TextField1: The agency did search for BEP vendors under NIGP code 075-41 however, the one vendor does not produce truck parts, but supplies office supplies. |
| CheckBoxYes: 0 |
| CheckBoxNo: 1 |
| ExplanationDoesNotMeetNeed: |
| CheckBox1: 1 |
| DateField1: 2026-08-17 |
| CheckBox2: 0 |
| CheckBox3: 0 |
| DateField3: |
| TextFieldAmountExpenditure: $ 475,950.00 |
| ActualOrEstimated1: Actual |
| CheckboxFederalFunds: 0 |
| CheckboxStateAppFunds: 1 |
| CheckBoxStateGrantFunds: 0 |
| CheckBoxOther: 0 |
| AuthorizedSignature: |
| TitleField: SPSA |
| PrintedNameField: Michelle Grimsley |
| AuthorizedDateField: |
| IfOtherExplainTextField: |
File details come from the government source that posted it. Updated .