Emergency Purchase Statement v26.1 - Packard Med Director B-53180 js.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 44143State: OHCity: Highland HeightsAddress: 673 Alpha Drive Ste. C

Vendor: Annashae

Zip: 62703State: ILCity:SpringfieldAddress: 901 Southwind Road

Division: Packard Mental Health CenterAgency: Department of Human Services

Emergency Purchase Details BidBuy Reference #: B- 53180

Emergency Condition (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Provide a description and reasons for needing this emergency purchase:

Emergency procurement needed to provide a Medical Director for Packard Mental Health Center. The Medical Director position has been vacant since May 1, 2023. The Medical Director position is administratively responsible for overseeing all medical, psychiatric and nursing care treatment. The candidate must monitor emerging evidence-based standards of practice for inpatient psychiatric care and must supervise, train, and credential all medical staff. In addition, this position requires reviewing all restraint authorizations as well as critical incidents and directs, designs and implements policies and procedures as needed.

The Medical Director serves as Chair on various committees (Medical Staff and Pharmacy & Therapeutics) and provides consultation to other hospital administrative personnel on clinical, medical, and nursing issues.

Provide the conditions and circumstances that led to the need for this emergency purchase:

The most recent contract expired 06/30/26 and the FY27 contract is still in the early stages of procurement. If this contract is not approved, the Center could be at risk of being non-compliant with Joint Commission Standards.

Reason for selection of this particular vendor:

This vendor has been providing Medical Director services for Packard MHC however their contract expired on 6/30/2026.

Description of supplies or services to be provided:

Medical Director will work a maximum of 40 hours a week during the 13 week emergency period for a maximum total of 520 hours.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

DHS has performed extensive work on procuring Medical Directors. One of the most significant challenges has been finding a vendor who is able to supply qualified candidates. This vendor is able to provide a qualified candidate immediately.

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

This prime vendor is BEP certified.

Is there an active State contract available for the required supplies or services? Yes No

This emergency contract was awarded on the earliest of these dates: (choose one)

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 44143State: OHCity: Highland HeightsAddress: 673 Alpha Drive Ste. C

Vendor: Annashae

Zip: 62703State: ILCity:SpringfieldAddress: 901 Southwind Road

Division: Packard Mental Health CenterAgency: Department of Human Services the State agency communicated to the vendor to start work Date Jul 1, 2026 publication on the Bulletin identified the selected vendor the contract was signed by both parties

Amount ($) of this expenditure is: $163,800 Amount is Actual or Estimated*: Estimated

*Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Jean Sandstrom Date: Jul 1, 2026

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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