Emergency Purchase Statement v.25.2 MC signed _.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 62629State:ILCity:ChathamAddress: 1125 Juniper

Vendor: Newberry's Termite & Pest Control

Zip: 62761State: ILCity:SpringfieldAddress: 525 - 535 W Jefferson St

Division: OFA Physical ServicesAgency: illinois Department of Public Health

Emergency Purchase Details Reference

#: 26-482DPH-FINAN-B-50524

Emergency Category (select the appropriate option from the drop-down menu below):

Immediate expenditure is necessary for repairs to State property to protect against further loss or damage

Reason for selection of this particular vendor:

The vendor is a licensed pest control provider with demonstrated capacity to respond immediately to an active bed bug infestation. The vendor was able to perform an on site inspection and initiate emergency treatment without delay, which was required to protect employee health and maintain facility operations.

Description of supplies or services to be provided:

Emergency pest control and extermination services for an active bed bug infestation at 525 and 535 West Jefferson Street Springfield Illinois. Services include immediate treatment of the affected floor on December 18 2025, followed by treatment of all twelve floors within seventy two hours to prevent further spread. Additional follow up treatments of all twelve floors are scheduled on January 24 2026 and February 21 2026 to address the bed bug life cycle and ensure complete eradication.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

The agency reviewed available vendor options and determined that there were no Business Enterprise Program certified vendors or Small Business Set Aside vendors located in the Springfield Illinois area under NIGP Code 910 59 Pest Control Services capable of providing the required emergency response. Due to the immediate nature of the emergency and the need for rapid on site treatment, the agency selected an available licensed vendor able to respond without delay in accordance with 30 ILCS 500 Section 20 30.

Is there an existing State contract available for the required supplies or services? Yes No

If Yes is checked above, explain why the existing contract does not meet the need:

Although a statewide pest control contract exists, historical performance under the master contract indicates that service initiation timelines do not support immediate emergency response. The conditions identified required same day and near term treatment to protect employee health and prevent further spread. The emergency response timeframe necessary to address this situation could not be accommodated under the existing contract structure.

Expected Start Date: Dec 18, 2025 Estimated End Date*: Mar 17, 2026

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 62629State:ILCity:ChathamAddress: 1125 Juniper

Vendor: Newberry's Termite & Pest Control

Zip: 62761State: ILCity:SpringfieldAddress: 525 - 535 W Jefferson St

Division: OFA Physical ServicesAgency: illinois Department of Public Health

Amount of this expenditure is: 105,080.00

Actual or Estimated*: Actual

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: APO

Printed Name: Mike Caceres Date: Dec 19, 2025

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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