Emergency Purchase Statement v.25.2_Heritage.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 62044State:ILCity:GreenfieldAddress: 1242 Main St

Vendor: Morrow Brothers Ford

Zip: 62702State: ILCity:SpringfieldAddress: One Natural Resources Way

Division: Nature Preserves CommisionAgency: Illinois Department of Natural Resources

Emergency Purchase Details Reference

#: 25-422DNR-RESCO-R-272962

Emergency Category (select the appropriate option from the drop-down menu below):

Quick purchase as provided by Section 20-30(d) of the Illinois Procurement Code

Protecting the health and safety of any person

Items are available on the spot market or at a discounted price for a limited time so that good business judgment mandates a "quick purchase" immediately to take advantage of the availability and price

Rare items, such as items of historical value or art collections, are available for a limited time

The opportunity to obtain entertainment, speakers and athletic and other events or performances (not exempt under Section 1-13 of the Code) is available for a limited time.

Immediate action is necessary to avoid lapsing or loss of federal or donated funds

Reason for selection of this particular vendor:

The agency searched several vendors to find vehicles that would meet the agencies needs and could be delivered by the end of the fiscal year so that the agency could utilize expiring FY25 funds. Morrow Brothers was able to provide these vehicles by the deadline at the lowest price.

Description of supplies or services to be provided:

One (1) Ford F-150 Crew Cab, one (1) Ford F-150 Extended Cab, (1) Ford F-250 and (1) Ford F-350.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

The vendor has one (1) F-350, one (1) Ford Maverick, seven (7) Ford F-150's, and two (2) Ford F-250's currently on the their lot. There is no opportunity to include Business Enterprise Program contractors on this purchase. The current Master Contract did not contain a BEP subcontracting goal requirement nor are there any BEP vendors registered under NIGP Code 072-02 describing the provision of class 2 trucks.

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 62044State:ILCity:GreenfieldAddress: 1242 Main St

Vendor: Morrow Brothers Ford

Zip: 62702State: ILCity:SpringfieldAddress: One Natural Resources Way

Division: Nature Preserves CommisionAgency: Illinois Department of Natural Resources

Is there an existing State contract available for the required supplies or services? Yes No

If Yes is checked above, explain why the existing contract does not meet the need:

IDNR has been unable to secure vehicles for three plus years due to supply chain constraints caused by the Covid19 pandemic which continue today. Vehicle orders have been taking anywhere from 12-22 months to be fulfilled. Vendor can not guarantee delivery prior to required by date.

Expected Start Date: Jun 9, 2025 Estimated End Date*: Jul 31, 2025

Amount of this expenditure is: 221,664.00 Actual or Estimated*: Actual

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Maurice Mosley Date: Jun 9, 2025

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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