Emergency Purchase Statement v.25.2_B45587.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 53566State:WICity:MonroeAddress: 1051 W. 7th Street

Vendor: Monroe Truck Equipment, Inc.

Zip: 62764State: ILCity:SpringfieldAddress: 2300 S Dirksen Parkway

Division: OperationsAgency: Illinois Department of Transportation

Emergency Purchase Details Reference #: B-45587

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

Monroe Truck Equipment was the last contract holder for snowplow repair parts under BidBuy P-19940. Master contract expired 4/30/2023. The Department has been waiting for the CMS Master replacement, but to date no contract is in place. This vendor also holds two cooperative contracts via NASPO and Sourcewell. These options are not available to utilize at this time.

Description of supplies or services to be provided:

Monroe snowplow repair parts and accessories as needed during the emergency contract.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

BEP Goal setting spreadsheet was completed. Zero percent goal was calculated.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: Nov 26, 2024 Estimated End Date*: Feb 23, 2025

Amount of this expenditure is: 1,000,000.00 Actual or Estimated*: Estimated *

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 53566State:WICity:MonroeAddress: 1051 W. 7th Street

Vendor: Monroe Truck Equipment, Inc.

Zip: 62764State: ILCity:SpringfieldAddress: 2300 S Dirksen Parkway

Division: OperationsAgency: Illinois Department of Transportation

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Bureau Chief of Business Services

Printed Name: Megan Seitzinger Date: Nov 26, 2024

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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