emergency-purchase-statement-v-26-1-5-11-26.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 62702State:ILCity:Springfield Address: 223 N. MacArthur

Vendor: Pro Bid LLC.

Zip: 62702State: ILCity:Springfield Address: 883 Taintor Rd

Division: Office of Water Resources Agency: Illinois Department of Natural Resources

Emergency Purchase Details BidBuy Reference #: B-

Emergency Condition (select the appropriate option from the drop-down menu below):

Immediate expenditure is necessary for repairs to State property to protect against further loss or damage

Provide a description and reasons for needing this emergency purchase:

On Wednesday, 6/10/2026 a storm moved through the area causing damage to the North side of Springfield including the Illinois State Fairgrounds. The agency lost power to their main campus and surrounding area causing a facility shut down on 6/11/26 and 6/12/26. On 6/12/26 it was discovered that an adjacent building 833 Taintor Rd had damage to the roof. A portion of the roof was ripped off allowing rain water to infiltrate the building. This building contains records and equipment for the Office of Water Resources. The roof needed to be secured immediately to prevent further loss to State property and immediate mold remediation needed to be started to prevent further loss to State property. Had these measures not been taken the state would possibly incur more extensive damage causing the subsequent repairs to be more costly.

Provide the conditions and circumstances that led to the need for this emergency purchase:

On Wednesday, 6/10/2026 a storm moved through the area causing damage to the North side of Springfield including the Illinois State Fairgrounds.

Reason for selection of this particular vendor:

This is a CMS building and IDNR worked with the CMS Facility Manager who contacted JPMC vendor Tori Construction, LLC.

Due to various incidents around the area Tori advised that they were unable to respond. The agency called several other vendors including SBSA's and received the same response. Pro Bid LLC was able to respond to both emergent incidents immediately. That is why the agency chose this vendor.

Description of supplies or services to be provided:

Temporary roof repair; securing the roof with tarps and appropriate materials to prevent additional rainwater. Water and mold remediation; to reduce water and moisture content in the building to prevent mold from growing in the building and on records growing in the building.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

After the JPMC was not able to provide repairs to the roof the agency called several SBSA vendors and non SBSA vendors to secure services. Due to the vast amount of damage in the area the selected vendor was the only one that the agency found that could respond immediately to both emergency issues.

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 62702State:ILCity:Springfield Address: 223 N. MacArthur

Vendor: Pro Bid LLC.

Zip: 62702State: ILCity:Springfield Address: 883 Taintor Rd

Division: Office of Water Resources Agency: Illinois Department of Natural Resources

Is there an active State contract available for the required supplies or services? Yes No

If Yes is checked above, explain why the existing contract does not meet the need:

The vendor was not able to respond.

This emergency contract was awarded on the earliest of these dates: (choose one) the State agency communicated to the vendor to start work Date Jun 12, 2026 publication on the Bulletin identified the selected vendor the contract was signed by both parties

Amount ($) of this expenditure is: $18,000 Amount is Actual or Estimated*: Estimated

*Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Maurice Mosley Date: Jun 17, 2026

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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