Emergency Purchase Statement - Shapiro Complex Chiller Rental B-53425 js.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 61052State:ILCity:Monroe CenterAddress: 8408 N. Kilbuck Road

Vendor: Reicher Industries

Zip: 60601State: ILCity:KankakeeAddress: 100 E Jeffrey Street

Division: Shapiro Developmental CenterAgency: Department of Human Services

Emergency Purchase Details BidBuy Reference #: B- 53425

Emergency Condition (select the appropriate option from the drop-down menu below):

Involving threat to public health or public safety

Provide a description and reasons for needing this emergency purchase:

The HVAC chiller which serves Shapiro's Complex Center (Buildings 101, 202, 103, 201) at the Shapiro Center is broken down and can not be repaired. A temporary chiller is required to be installed and rented to keep the environment at safe temperatures for residents during daily operations.

Provide the conditions and circumstances that led to the need for this emergency purchase:

The HVAC chiller in Shapiro's Complex Center (Buildings 101, 202, 103, 201) broke down and was diagnosed to be inoperable and unable to repair. Due to summer temperatures an emergency is being declared for the rental of a chiller unit until a new permanent chiller unit can be installed.

Reason for selection of this particular vendor:

This is the HVAC Master Contract (MC) vendor that has provided services to the Shapiro Center previously however the MC does not cover this service.

Description of supplies or services to be provided:

Installation and rental of temporary chiller unit.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

The Center is using the MC Vendor who was chosen through competitive bidding process and has previously provided services at the Center. Though these services are outside the scope of the master contract, the rates being charged are in line with those negotiated under the master contract.

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

This type of procurement has been set aside for participants in the Small Business Set Aside Program. No Business Enterprise Program vendors also registered in the Small Business Set Aside program were pursued as DHS was able to employ the master contract holder.

Is there an active State contract available for the required supplies or services? Yes No

This emergency contract was awarded on the earliest of these dates: (choose one)

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 61052State:ILCity:Monroe CenterAddress: 8408 N. Kilbuck Road

Vendor: Reicher Industries

Zip: 60601State: ILCity:KankakeeAddress: 100 E Jeffrey Street

Division: Shapiro Developmental CenterAgency: Department of Human Services the State agency communicated to the vendor to start work Date Jul 19, 2026 publication on the Bulletin identified the selected vendor the contract was signed by both parties

Amount ($) of this expenditure is: $271,087.20 Amount is Actual or Estimated*: Estimated

*Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Jean Sandstrom Date: Jul 22, 2026

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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