Emergency Purchase Statement - Packard Boilers B-49617 signed.pdf

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Attached to
NOT A BIDDING OPPORTUNITY - DMH EMERGENCY NOTICE PMHC Package Boilers
Solicitation number
26-444DHS-MENTH-B-49617
Issued by
Illinois

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

VendorZip: 40218
VendorState: KY
VendorCity: Louisville
VendorAddress: 3401 Bashford Ave Ct.
Vendor: Ivan Ware & Son, Inc
AgencyZip: 62703
AgencyState: IL
AgencyCity: Springfield
AgencyAddress: 901 Southwind Road
AgencyDivision: Mental Health/Packard Mental Health Center
AgencyUniversity: Department of Human Services
CurrentMasterPage:
MasterPageCount:
ReferenceNumber: Bid-49617
DropDownListQuickPurchase: To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues
CheckBox1ProtectingHealth: 0
CheckBox2DiscountedPrice: 0
CheckBox3RareItems: 0
CheckBox4Entertainment: 0
CheckBox5AvoidLapsing: 0
ExplanationForSelectingVendor: Ivan Ware & Son, Inc can provide boilers that meet the exact specifications for the project. DHS contacted 4 other vendors registered in BidBuy as capable of providing Boiler rentals. One other vendor responded but the equipment they proposed as available for immediate rental did not match the required psi percentage, the voltage and plug size or the proper MBH/HR for output rate.
ExplanationSuppliesServices: Rental of Five (5) trailer mounted domestic/heating hot water mobile boilers
TextField1: DHS estimates that approximately 2% of the work required can be done by a BEP certified vendor, using the NIGP Codes 98168 - Steam Boilers, Steam Heating, and Power Plant Items Rental or Lease and 96246 Hauling Services. The vendor was contacted to ask if they would engage a BEP vendor and a list of those vendors will be furnished to them.
CheckBoxYes: 0
CheckBoxNo: 1
ExplanationDoesNotMeetNeed:
TextFieldExpectedStartDate: 2025-10-03
TextFieldExpectedEndDate: 2025-12-31
TextFieldAmountExpenditure: $268,570.00
ActualOrEstimated1: Estimated *
CheckboxFederalFunds: 0
CheckboxStateAppFunds: 1
CheckBoxStateGrantFunds: 0
CheckBoxOther: 0
IfOtherExplainTextField:
AuthorizedSignature:
TitleField: Agency Procurement Officer
PrintedNameField: Jean Sandstrom
AuthorizedDateField: 2025-10-01

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