Emergency Purchase Statement - Murray Coal Delivery js.pdf
PDF 236 KB Posted
- Attached to
- DHS Murray Emergency Notice for Coal
- Solicitation number
- 25-444DHS-DEVDI-B-44510
- Issued by
- Madison County, Illinois
About this file
This document is an Emergency Purchase Statement issued by the State of Illinois Chief Procurement Office for General Services. The emergency purchase is for a 90-day supply of approximately 2,000 tons of coal to be delivered to the Murray Developmental Center, a facility operated by the Department of Human Services. The coal is critical to provide heat and electricity to the facility, which is at critically low levels due to the contract not being renewed. The vendor selected for this emergency purchase is Knight Hawk Coal, as they are the only supplier with immediate availability in the area. The purchase is estimated to cost $134,000 and will be funded using State appropriated funds. While there was potential for 13% Business Enterprise Program (BEP) participation, the vendor declined when offered.
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EMERGENCY PURCHASE STATEMENT
State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of
EMERGENCY PURCHASE STATEMENT
Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):
Reason for selection of this particular vendor:
Description of supplies or services to be provided:
Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).
List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:
Is there an existing State contract available for the required supplies or services?
If Yes is checked above, explain why the existing contract does not meet the need:
Actual or Estimated*:
*Estimated end date and cost will be reported later.
Select the type of funding to be used:
Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.
I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
11.0.0.20130303.1.892433.887364
| VendorZip: 62272 |
| VendorState: IL |
| VendorCity: Percy |
| VendorAddress: 500 Cutter-Trico Road |
| Vendor: Knight Hawk Coal |
| AgencyZip: 62801 |
| AgencyState: IL |
| AgencyCity: Centralia |
| AgencyAddress: 1535 West McCord |
| AgencyDivision: Murray Developmental Center |
| AgencyUniversity: Department of Human Services |
| CurrentMasterPage: |
| MasterPageCount: |
| ReferenceNumber: B-44510 |
| DropDownListQuickPurchase: To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues |
| CheckBox1ProtectingHealth: 0 |
| CheckBox2DiscountedPrice: 0 |
| CheckBox3RareItems: 0 |
| CheckBox4Entertainment: 0 |
| CheckBox5AvoidLapsing: 0 |
| ExplanationForSelectingVendor: |
The facility relies on coal to fuel their power plant and Knight Hawk is the only supplier with immediate availability in the area.
| ExplanationSuppliesServices: 90 day supply coal approximately 2000 tons delivered. Coal is critical for Murray to provide heat and electricity to our facility. Murray is at critically low levels due to the contract not being renewed. |
| TextField1: There was a potential for 13% BEP participation, however the when offered the Vendor declined participation. |
| CheckBoxYes: 0 |
| CheckBoxNo: 1 |
| ExplanationDoesNotMeetNeed: |
| TextFieldExpectedStartDate: 2024-09-01 |
| TextFieldExpectedEndDate: 2024-11-29 |
| TextFieldAmountExpenditure: 134,000.00 |
| ActualOrEstimated1: Estimated * |
| CheckboxFederalFunds: 0 |
| CheckboxStateAppFunds: 1 |
| CheckBoxStateGrantFunds: 0 |
| CheckBoxOther: 0 |
| IfOtherExplainTextField: |
| AuthorizedSignature: |
| TitleField: Agency Procurement Officer |
| PrintedNameField: Jean Sandstrom |
| AuthorizedDateField: 2024-08-28 |
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