Emergency Purchase Statement-JPMC Rock Salt IDOT Emergency B-53801- Signed 8.31.26.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 60185State:ILCity:West ChicagoAddress: 1300 Washington St.

Vendor: Midwest Salt, LLC

Zip: 62702State: ILCity:SpringfieldAddress: 300 W. Jefferson St.

Division: Bureau of Strategic Sourcing/Equipment & CommoditieAgency: Central Management Services

Emergency Purchase Details BidBuy Reference #: B- 53801

Emergency Condition (select the appropriate option from the drop-down menu below):

Involving threat to public health or public safety

Provide a description and reasons for needing this emergency purchase:

The purpose of this emergency is to establish a joint master master contract to enable the Illinois Department of Transportation (IDOT) locations that did not receive a quote under the original bid to purchase bulk rock salt for CY26-27.

Provide the conditions and circumstances that led to the need for this emergency purchase:

This procurement was previously bid under B-52513 for 905 locations. CMS did not receive a bid for 260 of the 905 locations. We usually have 3 major rock salt suppliers that submit quotes, but this year 1 of those suppliers chose not to submit a quote. This major supplier choosing to not submit a quote left a void in our bid, that the other two major suppliers could not fill. The other circumstance that is becoming apparent is that the supply of rock salt is and will be limited this year due to the harsh winter last season that spread from the Midwest all the way to the east coast.

Reason for selection of this particular vendor:

This vendor was selected because it is an existing, registered, and certified State of Illinois vendor that is qualified to provide the required rock salt. This vendor was able to meet the agency's immediate need for the required quantity within the necessary time-frame while offering pricing that was considered affordable under the current market conditions. Selecting an established State of Illinois vendor allowed CMS to secure the available supply promptly and avoid the risk of further supply constraints or increased pricing associated with delaying the purchase.

Description of supplies or services to be provided:

The vendor shall provide and deliver bulk rock salt directly to each IDOT location specified by CMS. Deliveries shall be made in accordance with the quantities and delivery requirements established for each location. The vendor shall invoice each IDOT location separately for its actual quantity received and corresponding share of the total cost of the rock salt supplied.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

CMS evaluated the availability of rock salt and determined that an immediate purchase was necessary to secure available supply while favorable pricing remained available. Given the limited availability of rock salt and the need to act quickly to maintain an adequate supply, CMS sought to obtain the material from an existing State of Illinois registered and certified vendor capable of meeting the agency's immediate needs. The agency considered the availability, price, and ability to provide the required quantity within the necessary time-frame in determining the source of the purchase. Due to the time-sensitive nature of the market and the risk that the available supply and pricing could be lost if the agency delayed procurement for a traditional competitive solicitation, CMS determined that the emergency purchase represented as much competition as was practicable under the circumstances.

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 60185State:ILCity:West ChicagoAddress: 1300 Washington St.

Vendor: Midwest Salt, LLC

Zip: 62702State: ILCity:SpringfieldAddress: 300 W. Jefferson St.

Division: Bureau of Strategic Sourcing/Equipment & CommoditieAgency: Central Management Services

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

A list of certified BEP vendors was provided to the vendor for an opportunity to be included in this emergency. They are currently working on obtaining quotes and information from certified BEP vendors for hauling services.

Is there an active State contract available for the required supplies or services? Yes No

This emergency contract was awarded on the earliest of these dates: (choose one) the State agency communicated to the vendor to start work publication on the Bulletin identified the selected vendor the contract was signed by both parties

Amount ($) of this expenditure is: $12,247,079.40 Amount is Actual or Estimated*: Estimated

*Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Equipment and Commodities Portfolio Manager

Printed Name: Ashley Stewart Date: Aug 31, 2026

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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