Emergency Purchase Statement-ISF-Alcohol at Beer Tent apo signed~1.pdf

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page 1 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1

Zip: 62703State: ILCity: SpringfieldAddress: 1908 East Cedar

Vendor: Combined Veterans Association of Illinois (CVA)

Zip: 62702State: ILCity: SpringfieldAddress: 801 E. Sangamon Avenue

Division: Illinois State FairAgency: Illinois Department of Agriculture

Emergency Purchase Details Reference #: R-271836

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

Combined Veterans Association of Illinois known as CVA for multiple reasons. CVA was the winner of the previous RFP beer contract, from 2018 to 2024, including the renewal. During the contract, CVA worked very professionally at the Illinois State Fairs and abide the laws and the rules when it comes to serving beer and other types of alcohol. In addition to that, Combined Veterans Association of Illinois is is a local vendor based in Springfield, and operates as a non-profit organization. The funds generated by the beer sales are used by the organization to help the veterans that once served as service members.

Description of supplies or services to be provided:

Vendor will have the exclusive privilege and rights to pour and distribute alcohol beverages at the tents, such as the Village of Cultures and Reisch Pavilion on the Illinois fairgrounds during the 11-day fair. First tent is located near the Coliseum, between the Central Avenue and Illinois Avenue; second tent is north of the commodities Pavilion with its entrance off Grandstand Avenue; and the third tent is southwest of the Commodities Pavilion with its entrance of the Avenue Flags. The hours of operation will be from 12:00 PM to Midnight.

All the alcohol pouring areas will open and close at that time, unless is differently specified by the agency. Vendor will follow the laws and not sell any alcohol beverage to people under 21, while at the same time monitoring that people under 21 do not enter the tent, unless accompanied by their parents. Alcohol must be sold sealed containers, such as, aluminum cans, plastic bottlers and plastic cups.

Glass and Styrofoam are not allowed. Vendor will have to pay the Illinois Department of Agriculture, a percentage made by the alcohol sales.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Under the NIGP 660-05, there is one BEP vendor registered, from the Chicago area. The vendor operates only online and sells wines online by delivering the wine at the customers' houses. This vendor is not qualified for concession and distributing beer and alcohol at the Illinois State Fair. The vendor does not have the capacity to operate at a huge concession event, like the state Fair. The BEP goal is waived by the CEI Compliance Officer, Leslie Taylor

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: 5/29/2025 Estimated End Date*: 8/26/2025

Amount of this expenditure is: 350,000.00 Actual or Estimated*: Estimated *

Emergency Statement Page 2 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1

Zip: 62703State: ILCity: SpringfieldAddress: 1908 East Cedar

Vendor: Combined Veterans Association of Illinois (CVA)

Zip: 62702State: ILCity: SpringfieldAddress: 801 E. Sangamon Avenue

Division: Illinois State FairAgency: Illinois Department of Agriculture

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

If other, explain: This is revenue generating contract.

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: SPSA

Printed Name: Michelle Grimsley Date: Jun 4, 2025

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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