Emergency Purchase Statement FY26 Weatherization Platform Support and Enhancements Final.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 55016State:MNCity: Cottage GroveAddress: 7200 80th Street South Suite 030

Vendor: NGI Capital Inc. dba Apex IT

Zip: 62704State: ILCity: SpringfieldAddress: 1011 S. 2nd Street

Division: Office of Community AssistanceAgency: Dept. of Commerce & Economic Opportunity

Emergency Purchase Details Reference

#: 26-420DCEO-COMMA-B-50909

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

NGI Capital Inc. dba Apex IT (Apex) was selected as the vendor because they were the creator of the existing Weatherization system and therefore, uniquely qualified to provide the services described below.

Description of supplies or services to be provided:

Enhance: Enhance the application under the guidance and approval of DCEO stakeholders:

Apex will:

• Perform required data table maintenance

• Make updates and enhancements to IWix Calculations

• Develop modifications to reports

• Update required meta data for approved functionality changes and new program requirements

• Develop needed Mobile Application functionality changes

• Perform data cleanup and data backup as required by DCEO stakeholders

• Build or update Reports as prioritized and within time allowed as required

• Apply required changes needed due to Oracle quarterly updates or patches

• Migrate enhancements/fixes across instances

• Perform IWix system knowledge transfer on system capabilities to DCEO resources

Support: Provide Level 3 Application Administration and Support Tasks (described below) for IWix:

• Release Management:

Monitor and make recommendations and/or implement new code to the application as necessary to keep the application compatible with new Oracle releases.

Work with DCEO resources to test new quarterly Oracle releases in all Oracle application environments.

• Support before, during, and post system upgrades and patches.

• Provide Service Request (SR) management for issue resolution.

• Provide support, follow-up and action for all Oracle Product SRs. Work with Oracle on design considerations and product enhancements.

Prioritized Activities - Vendor will work on the following prioritized activities as well as other activities defined by DCEO stakeholders within the allotted capacity described below:

Migrate existing IWix pages to the new Oracle Redwood UI. This activity is the highest priority of work for the Vendor Team.

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 55016State:MNCity: Cottage GroveAddress: 7200 80th Street South Suite 030

Vendor: NGI Capital Inc. dba Apex IT

Zip: 62704State: ILCity: SpringfieldAddress: 1011 S. 2nd Street

Division: Office of Community AssistanceAgency: Dept. of Commerce & Economic Opportunity

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

The agency did not make efforts to include contractors under the Business Enterprise Program. This is because Apex is sole, economically feasible vendor able to enhance and provide production support for the Weatherization system they created. The system went live on 7-1-24 and integration is currently ongoing. The use of any other vendor would require a 6-8 month learning curve. It is in the best interest of the State to utilize Apex.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: Jan 30, 2026 Estimated End Date*: Apr 30, 2026

Amount of this expenditure is: 527,531.00 Actual or Estimated*: Estimated *

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Rick Rogers Date: Jan 28, 2026

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

Apex will:

• Perform required data table maintenance

• Make updates and enhancements to IWix Calculations

• Develop modifications to reports

• Update required meta data for approved functionality changes and new program requirements

• Develop needed Mobile Application functionality changes

• Perform data cleanup and data backup as required by DCEO stakeholders

• Build or update Reports as prioritized and within time allowed as required

• Apply required changes needed due to Oracle quarterly updates or patches

• Migrate enhancements/fixes across instances

• Perform IWix system knowledge transfer on system capabilities to DCEO resources

Support: Provide Level 3 Application Administration and Support Tasks (described below) for IWix:

• Release Management:

Monitor and make recommendations and/or implement new code to the application as necessary to keep the application compatible with new Oracle releases.

Work with DCEO resources to test new quarterly Oracle releases in all Oracle application environments.

• Support before, during, and post system upgrades and patches.

• Provide Service Request (SR) management for issue resolution.

• Provide support, follow-up and action for all Oracle Product SRs. Work with Oracle on design considerations and product enhancements.

Prioritized Activities - Vendor will work on the following prioritized activities as well as other activities defined by DCEO stakeholders within the allotted capacity described below:

Migrate existing IWix pages to the new Oracle Redwood UI. This activity is the highest priority of work for the Vendor Team.