Emergency Purchase Statement for Final Costs.pdf

EMERGENCY PURCHASE STATEMENT

Statement Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

Zip: 62912State: ILCity: BuncombeAddress: 965 Corzine Road

Vendor: Endrizzi Contracting Inc.

Zip: 62702State: ILCity: SpringfieldAddress: One Natural Resources Way

Division: EngineeringAgency: Illinois Department of Natural Resources

Reference #: B-5778/B7407

Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Involving threat to public health or public safety

Reason for selection of this particular vendor:

Endrizzi Contracting Inc. was selected due to this type of work requiring contractors to be certified by the Illinois Department of Public Health. The vendor is also a registered small business and located within a close vicinity to the site.

Description of supplies or services to be provided:

Vendor will perform swimming pool repairs including but not limited to: demolition and replacement of water slide, replacement of several vacuum and pressure gauges, gate valves, butterfly valves, flow meters, chlorine distribution systems, electrical boxes and filters.

The chain link fence around the baby pool and slide will be removed and replaced with a municipal grade fence.

If these repairs and improvements are not made, the pool will not be permitted to open this spring due to the threat to the public health and safety of the users. Additionally, the pool is managed as a concession operation. If the pool cannot open, the concession operation will be closed preventing the state from collecting revenue from the operation.

The contractor performing this work must be pre-qualified with the Illinois Department of Public Health. The contractor is required to acquire a "Swimming Facility Construction Permit" and any other permits required by IDPH for this project.

Emergency purchase is in accordance with 30 ILCS 500/20-30, threat to public/Health/Safety, necessity for repairs to State property in order to protect against further loss of or damage to State property and to prevent or minimize serious disruption in critical State services that affect health, safety and collection of State revenues.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: 2/15/2019 Estimated End Date*: 5/15/2019

Amount of this expenditure is: 175,000 Actual or Estimated*: Estimated *

*Actual end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Statement Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

Zip: 62912State: ILCity: BuncombeAddress: 965 Corzine Road

Vendor: Endrizzi Contracting Inc.

Zip: 62702State: ILCity: SpringfieldAddress: One Natural Resources Way

Division: EngineeringAgency: Illinois Department of Natural Resources

Reference #: B-5778/B7407

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Assistant Agency Procurement Officer

Printed Name: Clara M. Orrill Date: Feb 14, 2019

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

Zip: 62912State: ILCity: BuncombeAddress: 965 Corzine Road

Vendor: Endrizzi Contracting Inc.

Zip: 62702State: ILCity: SpringfieldAddress: One Natural Resources Way

Division: EngineeringAgency: Illinois Department of Natural Resources

Reference #: B-5778/B7407

Extension Justification

Original Emergency Term Start Date: Feb 15, 2019 Original Emergency Term End Date: May 15, 2019

Amount of original: 175,000 Actual or Estimated*: Estimated *

Expected Extension Start Date: May 16, 2019 Expected Extension End Date*: Jul 15, 2019

Amount of extension expenditure: 0 Actual or Estimated*:

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

Vendor will perform swimming pool repairs including but not limited to: demolition and replacement of water slide, replacement of several vacuum and pressure gauges, gate valves, butterfly valves, flow meters, chlorine distribution systems, electrical boxes and filters.

The chain link fence around the baby pool and slide will be removed and replaced with a municipal grade fence.

If these repairs and improvements are not made, the pool will not be permitted to open this spring due to the threat to the public health and safety of the users. Additionally, the pool is managed as a concession operation. If the pool cannot open, the concession operation will be closed preventing the state from collecting revenue from the operation.

The contractor performing this work must be pre-qualified with the Illinois Department of Public Health. The contractor is required to acquire a "Swimming Facility Construction Permit" and any other permits required by IDPH for this project.

Emergency purchase is in accordance with 30 ILCS 500/20-30, threat to public/Health/Safety, necessity for repairs to State property in order to protect against further loss of or damage to State property and to prevent or minimize serious disruption in critical State services that affect health, safety and collection of State revenues.

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

A time extension is requested to complete the emergency swimming pool project which will correct deficiencies cited by the IL Department of Public Health (IDPH) before the concessionaire will be permitted to open the pool to the public this upcoming swimming season. The main focus of the deficiencies was the pool slide which requires replacement. A slide and water pumping system was immediately ordered and will bear the seal of a State of Illinois Registered Structural Engineer from the manufacturer. However, IDPH also requires that the drawings for the installation of the slide be approved by a IDPH pre-qualified IL registered professional engineer or architect. IDNR has contacted a IDPH pre-qualified firm for this purpose but IDPH has not yet made a final determination of approval which could cause a delay in the project being completed within the 90-day time frame for an emergency project.

Was authorization to proceed verbally given? No Yes NA

EMERGENCY PURCHASE EXTENSION

Extension Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

Zip: 62912State: ILCity: BuncombeAddress: 965 Corzine Road

Vendor: Endrizzi Contracting Inc.

Zip: 62702State: ILCity: SpringfieldAddress: One Natural Resources Way

Division: EngineeringAgency: Illinois Department of Natural Resources

Reference #: B-5778/B7407

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Assistant Agency Procurement Officer

Printed Name: Clara M. Orrill Date: Apr 23, 2019

Approved CPO/SPO Signature: Date:

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

Zip: 62912State: ILCity: BuncombeAddress: 965 Corzine Road

Vendor: Endrizzi Contracting Inc.

Zip: 62702State: ILCity: SpringfieldAddress: One Natural Resources Way

Division: EngineeringAgency: Illinois Department of Natural Resources

Reference #: B-5778/B7407

Final Costs and Term

Final total cost of supplies and services: $170,676.67 Final total term of contract: 2/15/19-7/15/19

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title: Assistant APO

Printed Name: Melissa Orrill Date: Jun 25, 2019

Page of

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

11.0.0.20130303.1.892433.887364

If these repairs and improvements are not made, the pool will not be permitted to open this spring due to the threat to the public health and safety of the users. Additionally, the pool is managed as a concession operation. If the pool cannot open, the concession operation will be closed preventing the state from collecting revenue from the operation.

The contractor performing this work must be pre-qualified with the Illinois Department of Public Health. The contractor is required to acquire a "Swimming Facility Construction Permit" and any other permits required by IDPH for this project.

Emergency purchase is in accordance with 30 ILCS 500/20-30, threat to public/Health/Safety, necessity for repairs to State property in order to protect against further loss of or damage to State property and to prevent or minimize serious disruption in critical State services that affect health, safety and collection of State revenues.

If these repairs and improvements are not made, the pool will not be permitted to open this spring due to the threat to the public health and safety of the users. Additionally, the pool is managed as a concession operation. If the pool cannot open, the concession operation will be closed preventing the state from collecting revenue from the operation.

The contractor performing this work must be pre-qualified with the Illinois Department of Public Health. The contractor is required to acquire a "Swimming Facility Construction Permit" and any other permits required by IDPH for this project.

Emergency purchase is in accordance with 30 ILCS 500/20-30, threat to public/Health/Safety, necessity for repairs to State property in order to protect against further loss of or damage to State property and to prevent or minimize serious disruption in critical State services that affect health, safety and collection of State revenues.