emergency-purchase-statement - Fire and smoke dampers signed.pdf

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Attached to
FY23 IVHC - EMERGENCY NOTICE - Fire Smoke Dampers
Solicitation number
23-497DVA-CHICA-B-36714
Issued by
Cook County, Illinois

About this file

This document is an Emergency Purchase Statement from the State of Illinois Chief Procurement Office for General Services. It details the emergency procurement of inspection and testing services for the motorized fire and smoke dampers at the Illinois Veterans Home of Chicago (IVHC). The vendor, Aero Building Solutions, was selected due to their past experience providing these services and their licensing to inspect and test the facilities' fire and smoke dampers under new Illinois legislation. The expected term of the contract is from 5/4/2023 to 5/17/2023 at an estimated cost of $45,430.

The emergency procurement was necessary as the IVHC had bid out this service four times with no bids received from either small or large vendors. The funding for this purchase will come from State Appropriated Funds. The procurement utilized best efforts to include certified Business Enterprise Program contractors, but no other vendors were available to meet the emergency need.

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

VendorZip: 60131
VendorState: IL
VendorCity: Franklin Park
VendorAddress: 11100 Belmont Avenue
Vendor: Aero Building Solutions
AgencyZip: 60634
AgencyState: IL
AgencyCity: Chicago
AgencyAddress: 4250 N. Oak Park Ave
AgencyDivision: IVHC
AgencyUniversity: IDVA
CurrentMasterPage:
MasterPageCount:
ReferenceNumber: R-172447
DropDownListQuickPurchase: Involving threat to public health or public safety
CheckBox1ProtectingHealth: 0
CheckBox2DiscountedPrice: 0
CheckBox3RareItems: 0
CheckBox4Entertainment: 0
CheckBox5AvoidLapsing: 0
ExplanationForSelectingVendor: Vendor has provided inspection and testing services in the past for the using agencies fusible link spring operated fire dampers and the vendor has the correct licensing for the inspection and testing of the facilities motorized fire and smoke dampers under the new Illinois Legislation Act 102-0426 which took affect January 1, 2022.
ExplanationSuppliesServices: Inspection and testing of facilities motorized fire and smoke dampers. Per NFPA 105
TextField1: Illinois Veterans Home of Chicago bid this service out 4 times to both small and large vendors with negative results. No bids were received.
CheckBoxYes: 0
CheckBoxNo: 1
ExplanationDoesNotMeetNeed:
TextFieldExpectedStartDate: 5-4-23
TextFieldExpectedEndDate: 5/17/2023
TextFieldAmountExpenditure: $45,430.00
ActualOrEstimated1: Actual
CheckboxFederalFunds: 0
CheckboxStateAppFunds: 1
CheckBoxStateGrantFunds: 0
CheckBoxOther: 0
IfOtherExplainTextField:
AuthorizedSignature:
TitleField: Deputy Procurement Manager
PrintedNameField: Leah Thomas
AuthorizedDateField: 5/5/2023

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