emergency-purchase-statement-FAFSA support-0626_LLS.pdf
PDF 273 KB Posted
- Attached to
- Emergency Notice - ISAC FAFSA Student Support
- Solicitation number
- 24-691ISAC-COLAC-B-43579
- Issued by
- Lake County, Illinois
About this file
This document is an Emergency Purchase Statement issued by the State of Illinois Chief Procurement Office for General Services. It details the procurement of electronic gift cards as incentives for students and families attending FAFSA (Free Application for Federal Student Aid) Support Events hosted by the Illinois Student Assistance Commission (ISAC). The gift cards, valued at $25 each, will be used for transportation and meal/refreshment costs at these events. The vendor, Telenations dba Giftogram, was selected due to their ability to provide the gift cards and an electronic management platform to control, track, and report on the gift card usage as required by the grant agreement. The expected start date is June 25, 2024, and the expected end date is August 31, 2024, with an estimated expenditure of $90,000.
The funding for this emergency procurement will come from federal funds provided to ECMC (Educational Credit Management Corporation) by the U.S. Department of Education, which were then awarded to ISAC under the FAFSA Student Support Strategy Award Agreement. Due to the short timeline for utilizing the grant funds, there was insufficient time to order and receive traditional incentives, leading to the need for this emergency purchase of electronic gift cards.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Please wait...
If this message is not eventually replaced by the proper contents of the document, your PDF viewer may not be able to display this type of document.
You can upgrade to the latest version of Adobe Reader for Windows®, Mac, or Linux® by visiting http://www.adobe.com/go/reader_download.
For more assistance with Adobe Reader visit http://www.adobe.com/go/acrreader.
Windows is either a registered trademark or a trademark of Microsoft Corporation in the United States and/or other countries. Mac is a trademark of Apple Inc., registered in the United States and other countries. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.
EMERGENCY PURCHASE STATEMENT
State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of
EMERGENCY PURCHASE STATEMENT
Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):
Reason for selection of this particular vendor:
Description of supplies or services to be provided:
Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).
List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:
Is there an existing State contract available for the required supplies or services?
If Yes is checked above, explain why the existing contract does not meet the need:
Actual or Estimated*:
*Estimated end date and cost will be reported later.
Select the type of funding to be used:
Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.
I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
11.0.0.20130303.1.892433.887364
| VendorZip: 07054 |
| VendorState: NJ |
| VendorCity: Parsippany |
| VendorAddress: 77 E. Halsey Road |
| Vendor: Telenations dba Giftogram |
| AgencyZip: 60015 |
| AgencyState: IL |
| AgencyCity: Deerfield |
| AgencyAddress: 1755 Lake Cook Road |
| AgencyDivision: College Access and Outreach |
| AgencyUniversity: Illinois Student Assistance Commission |
| CurrentMasterPage: |
| MasterPageCount: |
| ReferenceNumber: 24-691ISAC-COLAC-B-43579 |
| DropDownListQuickPurchase: Quick purchase as provided by Section 20-30(d) of the Illinois Procurement Code |
| CheckBox1ProtectingHealth: 0 |
| CheckBox2DiscountedPrice: 0 |
| CheckBox3RareItems: 0 |
| CheckBox4Entertainment: 0 |
| CheckBox5AvoidLapsing: 1 |
| ExplanationForSelectingVendor: This vendor has a tracking management system that will meet the reporting requirements of the grant. This vendor also can provide the electronic gift cards with no additional fees. The only cost will be the face value cost of the gift cards. |
| ExplanationSuppliesServices: Procurement of electronic gift cards gift cards as incentives for the students/families attending FAFSA Support Events or for meals/refreshments to be provided at the FAFSA Support events. For transportation, each electronic gift card will be in the amount of $25. Food gift card amounts will vary and will be purchased as needed and the cards will be provided to the High School staff member that will be hosting the FAFSA Completion event. The cost of the gift cards will include access to an electronic management platform for purchasing and tracking the gift cards and can be limited to gift card options for eligible transportation and food/restaurant brands. The gift card tracking management system must allow for the control, tracking and reporting of the gift cards as required under the grant agreement. Payments must be made to students/families at the time of the event. |
| TextField1: There is no NIGP code for gift card management systems, so NIGP 03743 for Gifts, Including Gift Cards and Gift Certificates was used to locate potential vendors. However, the vendors under this code primarily provided souvenirs, prizes, promotional items or advertising services. Due to the short time-frame for the use of the Grant funds, we needed a solution that could provide the incentives to the students at the events beginning in June, therefore, there is not sufficient time to order and have delivered incentives. The CEI-BEP portal is currently not available ( between June 15th and July 14th) but based upon the list CEI provided - the vendors were researched on-line and none were found that could provide the gift cards with the service needed. See attached spreadsheet. |
| CheckBoxYes: 0 |
| CheckBoxNo: 1 |
| ExplanationDoesNotMeetNeed: |
| TextFieldExpectedStartDate: 2024-06-25 |
| TextFieldExpectedEndDate: 2024-08-31 |
| TextFieldAmountExpenditure: 90000 |
| ActualOrEstimated1: Estimated * |
| CheckboxFederalFunds: 1 |
| CheckboxStateAppFunds: 0 |
| CheckBoxStateGrantFunds: 0 |
| CheckBoxOther: 1 |
| IfOtherExplainTextField: ECMC was provided funds by US Dept of Ed to award a grant for FAFSA completion. ECMC awarded the grant to ISAC under the FAFSA Student Support Strategy Award Agreement. |
| AuthorizedSignature: |
| TitleField: Agency Procurement Officer |
| PrintedNameField: Lisa Sayers |
| AuthorizedDateField: 2024-06-26 |
File details come from the government source that posted it. Updated .