Emergency Purchase Statement - EMERGENCY Pharmacy Services -signed~1.pdf
PDF 2 MB Posted
- Attached to
- EMERGENCY NOTICE: FY26 IVHC Pharmacy Services
- Solicitation number
- 26-497DVA-CHICA-B-51666
- Issued by
- Illinois
About this file
This is an Emergency Purchase Statement filed by the Illinois Department of Veterans Affairs for the Illinois Veterans Home Chicago (IVHC) requesting emergency pharmacy services from JHC Acquisition, LLC d/b/a Omnicare of Northern Illinois. The emergency purchase is necessitated by the expiration of the facility's previous pharmacy contract on September 23, 2025, and the urgent need to ensure continuity of pharmaceutical services to residents. The vendor shall provide comprehensive pharmacy services including medication dispensing, intravenous (IV) solutions, qualified pharmacy staff with a licensed pharmacist available on a 24-hour on-call basis, monthly chart reviews for compliance documentation, HIPAA-compliant fax machines, lockable medication carts, and convenience boxes containing medical supplies, house stock medications, over-the-counter medications, and IV supply and hydration kits. The emergency contract is expected to commence on March 23, 2026, and terminate on June 20, 2026, at which point it will be canceled upon finalization of a new competitively awarded contract.
The estimated expenditure for this emergency purchase is $150,000 in State Appropriated Funds. Omnicare was selected as the sole vendor because it was the only respondent to the original solicitation (Bid B-1569) and has provided reliable service for five years, including six-day-per-week medication deliveries and medication cart provision. The agency made best efforts to include Business Enterprise Program (BEP) certified vendors by emailing Request for Quotes to four BEP vendors—A Safe Haven LLC, Anuco RX, PharmaScript Inc., and 3 R Health Care Products—on March 23, 2026, but received no responses from any of them. No existing State contract was identified that could meet the facility's pharmaceutical service requirements. The emergency purchase was authorized on March 24, 2026, by Agency Procurement Officer Leah Thomas and was made with as much competition as practicable under the circumstances to prevent serious disruption to critical State services affecting the health and safety of veterans.
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EMERGENCY PURCHASE STATEMENT
State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of
EMERGENCY PURCHASE STATEMENT
Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):
Reason for selection of this particular vendor:
Description of supplies or services to be provided:
Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).
List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:
Is there an existing State contract available for the required supplies or services?
If Yes is checked above, explain why the existing contract does not meet the need:
Actual or Estimated*:
*Estimated end date and cost will be reported later.
Select the type of funding to be used:
Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.
I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
11.0.0.20130303.1.892433.887364
| VendorZip: 60018 |
| VendorState: IL |
| VendorCity: Des Plaines |
| VendorAddress: 2313 S. Mount Prospect Road |
| Vendor: JHC Acquisition, LLC d/b/a Omnicare of Northern Illinois |
| AgencyZip: 60634 |
| AgencyState: IL |
| AgencyCity: Chicago |
| AgencyAddress: 4250 N.Oak Park Ave. |
| AgencyDivision: Illinois Veterans Home Chicago |
| AgencyUniversity: Illinois Department of Veterans Affairs |
| CurrentMasterPage: |
| MasterPageCount: |
| ReferenceNumber: 26-497DVA-CHICA-B-51666 |
| DropDownListQuickPurchase: To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues |
| CheckBox1ProtectingHealth: 0 |
| CheckBox2DiscountedPrice: 0 |
| CheckBox3RareItems: 0 |
| CheckBox4Entertainment: 0 |
| CheckBox5AvoidLapsing: 0 |
| ExplanationForSelectingVendor: The facility does not have an on-site pharmacy, it is necessary to solicit bids to ensure the continuity of pharmaceutical services. The current vendor, JHC Acquisition Inc. dba Omnicare of Northern Illinois, was the sole respondent to the original solicitation (Bid - B-1569) and has been providing reliable service, including six-day-per-week medication deliveries and the use of their medication carts, and they have been providing the medication for the residents for 5 years until our contract expired 9/23/2025. Omnicare was the only vendor that could provide the necessary services and medication needed without any disruption in services. We are requesting to continue with this vendor under an emergency contract to avoid jeopardizing the health and safety of the veterans at the Illinois Veterans' Home Chicago. This temporary contract will remain in place only until a new competitively awarded contract is finalized, at which point it will be canceled. |
| ExplanationSuppliesServices: The vendor shall provide pharmacy services, including the dispensing of medications and intravenous (IV) solutions, in full compliance with all applicable local, state, and federal laws and regulations. The vendor must supply qualified staff, including a licensed pharmacist available on a 24-hour on-call basis, and conduct monthly chart reviews to ensure proper documentation and compliance. Additionally, the vendor shall provide HIPAA- compliant fax machines for the secure transmission of confidential information, as well as lockable medication carts for safe medication storage within the facility. The vendor is responsible for keeping the Home informed of any medical concerns related to medications prescribed to residents. Convenience boxes must also be supplied, including but not limited to: miscellaneous medical supplies, house stock medications, over-the-counter (OTC) medications, and IV supply and hydration kits. |
| TextField1: Illinois Veterans' Home Chicago is in urgent need of pharmaceutical services to ensure all residents receive their prescribed medications without delay. The Agency reached out to the following BEP vendors to see if they could provide the service needed for the emergency. |
1. 3/23/2026 - Emailed vendor A Safe Haven L.L.C an RFQ requesting if they could provide services - Did not received a response back.
2. 3/23/2026- Emailed vendor Anuco RX an RFQ requesting if they could provide services - Did not receive a response back.
3. 3/23/2026 - Emailed vendor PharmaScript Inc. an RFQ requesting if they could provide services - Did not receive a response back.
4. 3/23/2026 - Emailed vendor 3 R Health Care Products an RFQ requesting if they could provide services. Did not receive a response back.
| CheckBoxYes: 0 |
| CheckBoxNo: 1 |
| ExplanationDoesNotMeetNeed: |
| TextFieldExpectedStartDate: 03/23/2026 |
| TextFieldExpectedEndDate: 06/20/2026 |
| TextFieldAmountExpenditure: $150,000 |
| ActualOrEstimated1: Estimated * |
| CheckboxFederalFunds: 0 |
| CheckboxStateAppFunds: 1 |
| CheckBoxStateGrantFunds: 0 |
| CheckBoxOther: 0 |
| IfOtherExplainTextField: |
| AuthorizedSignature: |
| TitleField: Agency Procurement Officer |
| PrintedNameField: Leah Thomas |
| AuthorizedDateField: 3/24/2026 |
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