Emergency Purchase Statement B33718.pdf

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

1) The specifications for the new satellite had to be built out which took several months. We did not receive these specs until 3/28/22.

2) Then we had to have the Engineering firm use those specifications to do the engineering work of what was needed to reinforce the roof of the building to hold the new satellite. The solicitation was done but the contract was not executed until 6/9/22 due to terms and conditions. The engineering work was not completed until 08/2022.

3) The estimate received for the construction services dated 9/23/22 was in the amount of $193,000 and could not be done as a Small Purchase as originally intended.

4) Personnel resource changes prevented the forward movement of the original emergency project.

5) Due to the time constraints of the crane being scheduled with the original satellite Vendor, for removal of the old satellite and the timing of opening the roof for the upgrades, we need to do this as an emergency.

ExplanationSuppliesServices: 1) Remove and reinstall drop ceilings in work area on upper floor

2) Remove fireproofing on existing beams where new steel members will be installed.

3) Install new fireproofing at locations disturbed by our scope of work.

4) Remove portions of existing ballast roof to install new steel members.

5) Patch ballast roof at complete of steel work.

6) Remove existing roof frame in preparation for new satellite structure.

7) Install new galvanized steel frame for new satellite structure.