Emergency Purchase Statement B-49252.pdf

PDF 2 MB Posted

Attached to
Emergency Notice-Secure Powerhouse LDC Lincoln
Solicitation number
26-416CMS-BOPM4-B-49252
Issued by
Sangamon County, Illinois

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

VendorZip: 62656
VendorState: IL
VendorCity: Lincoln
VendorAddress: 8 Grand Oaks Lane
Vendor: By Design Landscaping LLC
AgencyZip: 62702
AgencyState: IL
AgencyCity: Springfield
AgencyAddress: 300 W Jefferson
AgencyDivision: Bureau of Property Management
AgencyUniversity: Central Management Services
CurrentMasterPage:
MasterPageCount:
ReferenceNumber: 26-416CMS-BOPM4-B-49252
DropDownListQuickPurchase: Immediate expenditure is necessary for repairs to State property to protect against further loss or damage
CheckBox1ProtectingHealth: 0
CheckBox2DiscountedPrice: 0
CheckBox3RareItems: 0
CheckBox4Entertainment: 0
CheckBox5AvoidLapsing: 0
ExplanationForSelectingVendor: By Design Landscaping LLC has the required boom truck needed to reach the ladders in order to remove them and has the availability to start first thing tomorrow morning. This company is registered as a Small Business in the IPG.
ExplanationSuppliesServices: Vendor will use their boom truck to reach the Exterior and interior ladders in and on the Powerhouse at the LDC. These ladders need to be cut off as thieves are using them to cut on the switch gear and other hot electrical components in order to steal the copper wiring for selling. This poses a hazardous risk of a fire and/or electrocution. The building needs to be secured.
TextField1: There are no BEP registered vendors under the NIGP 91062 and all BEP vendors registered in 56075 and 97524 are located near Chicago which is too far from the site.
CheckBoxYes: 0
CheckBoxNo: 1
ExplanationDoesNotMeetNeed:
TextFieldExpectedStartDate: 09/04/2025
TextFieldExpectedEndDate: 12/02/2025
TextFieldAmountExpenditure: $12,400
ActualOrEstimated1: Actual
CheckboxFederalFunds: 0
CheckboxStateAppFunds: 1
CheckBoxStateGrantFunds: 0
CheckBoxOther: 0
IfOtherExplainTextField:
AuthorizedSignature:
TitleField: Facilities Portfolio Manager
PrintedNameField: Martha Blackwell
AuthorizedDateField: 09/04/2025

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