Emergency Purchase Statement B-35799 Signed.pdf

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page 1 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1

Zip: 60612State: ILCity: ChicagoAddress: 255 N. California Avenue

Vendor: Amchor Mechanical, Inc.

Zip: 62702State: ILCity: SpringfieldAddress: 300 W. Jefferson

Division: Bureau of Strategic Sourcing - Facilities PortfolioAgency: Central Management Services

Emergency Purchase Details Reference #: 23-416CMS-BOPM4-B-35799

Emergency Category (select the appropriate option from the drop-down menu below):

Involving threat to public health or public safety

Reason for selection of this particular vendor:

The vendor was chosen due to familiarity with the facility. Anchor Mechanical Inc. was the contract holder for P-11011 HVAC Services at JRTC ended on 06-30-22. Anchor Mechanical, Inc. was also the contractor holder for P-39304 SP Emergency HVAC JRTC that ended on 10-27-22. This commodity is hard to get as it is being phased out by the government and is on a first come/first served basis. The Vendor had the material at a spot buy and as this is needed for the HVAC System going into Spring and Summer. A total of 10,000 pounds will be needed for the season and the State is responsible for half of that cost.

Description of supplies or services to be provided:

Estimated cost for the supply and delivery of 5,000 pounds of R-22 refrigerant for the HVAC System at the James R. Thompson Center, located at 100 W. Randolph, Chicago, IL 60601

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Statewide, there are 0 BEP vendors under NIGP Code 740-55. Therefore we chose Anchor Mechanical, Inc. due to their experience with the HVAC with the HVAC system at the James R. Thompson Center.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: Mar 27, 2023 Estimated End Date*: Jun 25, 2023

Amount of this expenditure is: $363,575.00 Actual or Estimated*: Estimated *

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Emergency Statement Page 2 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1

Zip: 60612State: ILCity: ChicagoAddress: 255 N. California Avenue

Vendor: Amchor Mechanical, Inc.

Zip: 62702State: ILCity: SpringfieldAddress: 300 W. Jefferson

Division: Bureau of Strategic Sourcing - Facilities PortfolioAgency: Central Management Services

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Facilities Portfolio Manager

Printed Name: Martha Blackwell Date: 03/27/2023

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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