Emergency Purchase Statement Approved~1.pdf

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 18.1 Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

11.0.0.20130303.1.892433.887364

The Golconda Marina is a 274-acre full-service boat marina recognized as one of the finest fishing and boating areas in the nation. On average, the concession generates $305,000 in annual sales derived from daily, overnight and seasonal boat slip rental, and the sale of Illinois hunting and fishing licenses, fuel, and miscellaneous items offered in the concession store. Of the $305,000 IDNR directly collects approximately $125,000 annually from the sale of hunting and fishing licenses alone as Golconda Marina is the only point of sale (POS) for hunting and licenses in Pope County.

IDNR is in the process of expending a substantial amount of money for repairs to the marina including new decking, replacing damaged poly floats, re-anchoring of dislodged docks, and improvements to the concession building. These repairs and improvements will not be sustained if a concessionaire is not there to perform the general and routine maintenance IDNR in unable to provide.

IDNR has also slated a major dredging project to commence once Spring flooding has subsided at the marina. The Marina will be closed for approximately six to eight weeks while this is performed. IDNR expects a surge in interest once the public is made aware of the dredging project. Having a concessionaire available to address the publics' interest and arrange slip rentals during this process is vital as it will open the marina up to entertain more boats that are currently unable to access it at current silt levels.

Mr. Willis will be authorized to collect fees for daily, overnight and seasonal boat slip rental, dispense fuel, and offer for sale food, confections, hot and cold non-alcoholic beverages, tobacco products, selected souvenirs and novelties in good character, clothing, newspapers, boating equipment, bait, hunting/fishing licenses, marine, fishing, hunting, picnic and camping supplies, offer boat rental and State of Illinois Lottery Tickets.

Mr. Millis will pay rent to DNR for the leased premises, be responsible for general routine maintenance and repairs, and safety and security at the site.

Immediate concession services are necessary to prevent a potential threat to public safety, further damage to State property, and disruption of services providing for the collection of substantial State revenues.