Emergency Purchase Statement_071326_EmmanuelC_RR.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 60612 State:ILCity:ChicagoAddress: 234 N. Fairfield Ave., Suite 100

Vendor: Fairfield Electric, Inc.

Zip: 62702State: ILCity:SpringfieldAddress: 300 W. Jefferson

Division: Bureau of Strategic SourcingAgency: Central Management Services

Emergency Purchase Details BidBuy Reference #: B- 26-416CMS-BOPM4-B-

Emergency Condition (select the appropriate option from the drop-down menu below):

Involving threat to public health or public safety

Provide a description and reasons for needing this emergency purchase:

Contractor to address lighting issues throughout the facility, including repairing the west stairway fixture, replacing failed bulbs, correcting emergency‑lighting deficiencies, upgrading east vestibule fixtures to LED while preserving historic exterior components, and repairing or upgrading exterior fixtures—parking lot lights, building lights, and IDOT sign/flagpole lighting—to LED at D0300, 700 E Norris Drive, Ottawa, IL 61350.

Provide the conditions and circumstances that led to the need for this emergency purchase:

Necessary to restore proper illumination, meet safety and emergency-lighting requirements, comply with preservation guidelines, and improve reliability and efficiency with LED upgrades.

Reason for selection of this particular vendor:

Vendor is familiar with the site and is available for work.

Description of supplies or services to be provided:

Contractor to address lighting issues throughout the facility, including repairing the west stairway fixture, replacing failed bulbs, correcting emergency‑lighting deficiencies, upgrading east vestibule fixtures to LED while preserving historic exterior components, and repairing or upgrading exterior fixtures—parking lot lights, building lights, and IDOT sign/flagpole lighting—to LED at at D0300 700 E Norris Drive, Ottawa, IL 61350.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

Although there are 52 SBSA vendors identified under the NIGP code 910-82, this is the only vendor familiar with the property and readily available to undertake the scope of work provided.

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

The Business Enterprise Program contractors were not readily available for the task outlined in this emergency.

Is there an active State contract available for the required supplies or services? Yes No

This emergency contract was awarded on the earliest of these dates: (choose one)

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1

Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Zip: 60612 State:ILCity:ChicagoAddress: 234 N. Fairfield Ave., Suite 100

Vendor: Fairfield Electric, Inc.

Zip: 62702State: ILCity:SpringfieldAddress: 300 W. Jefferson

Division: Bureau of Strategic SourcingAgency: Central Management Services the State agency communicated to the vendor to start work Date Jul 13, 2026 publication on the Bulletin identified the selected vendor the contract was signed by both parties

Amount ($) of this expenditure is: $20,000.00 Amount is Actual or Estimated*: Estimated

*Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title:

Printed Name: Date:

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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