emergency-purchase-final-cost-E-Ford B52657.pdf

This is an Emergency Purchase Final Cost document issued by the State of Illinois Chief Procurement Office for General Services, documenting the final cost settlement for an emergency commissary supply contract between the Illinois Department of Corrections and E-Ford Commissary Inc. The emergency purchase was originally authorized on November 25, 2025, through February 22, 2026, to supply commissary items including food, clothing, health and beauty products, sundries, and electronics to individuals in custody and correctional facility employees at IDOC facilities statewide. The authorization was executed due to the critical need to prevent serious disruption in state services affecting health and safety, with IDOC invoking emergency procurement authority based on the short-term purchasing cycle inherent to commissary operations where vendors provide new pricing every 4 to 6 weeks and product availability shifts frequently. The Chief Procurement Office determined that no existing state contract met the emergency need. The final cost reconciliation was completed with a cost-finalization date of June 5, 2026, and was signed by Christine Rhoades-Hosch, Executive II Agency Representative, on May 27, 2026.

The final total cost of supplies and services under this emergency purchase was $10,558.10, with the original bid reference number B-50205 and the final bid reference number B-52657. The contract was structured as a zero-dollar contract to the state, with all costs passed through to individuals in custody and correctional facility employees purchasing items. E-Ford Commissary Inc., located at 419 The Parkway PMB# 301, Greer, South Carolina 29650, served as the sole vendor. IDOC noted that best efforts were utilized to include Business Enterprise Program (BEP) certified contractors to the extent practicable under emergency circumstances, though the short-term nature of the commissary supply cycle and lack of reliable long-term supply chains prevented establishment of partnerships with BEP-certified businesses. The estimated total expenditure for the emergency purchase authorization was $6 million.