emergency-purchase-extension-approval-v.25.2 9.4.24 APO signed.pdf
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- Solicitation number
- 26-551HDA-LEGAL-B-50213
- Issued by
- Illinois
About this file
This is an Emergency Purchase Extension Approval document issued by the State of Illinois Chief Procurement Office for General Services, involving the Illinois Housing Development Authority (IHDA) and vendor Korn Ferry (US) Inc. The document requests approval to extend an emergency executive search contract beyond the initial 90-calendar-day period permitted under Section 20-30(a) of the Procurement Code. IHDA engaged Korn Ferry to identify, screen, and interview executive-level candidates for two unexpectedly vacant positions: Director of Human Resources and Chief Information Officer. These positions are critical to IHDA's leadership structure and impact all agency departments. The original emergency contract ran from September 11, 2025, through December 9, 2025, with the requested extension running from December 10, 2025, through February 28, 2026. The scope of work remains unchanged, with no modification to the contract terms or deliverables during the extension period.
The original contract amount was $124,400 actual, with the extension maintaining the same not-to-exceed amount of $124,400 for additional time to complete the candidate interview and search process. IHDA determined that BEP (Business Enterprise Program) participation was not feasible, as research of the 11 registered BEP vendors under NIGP 958-74 revealed they do not meet IHDA's emergency executive-level recruiting needs. This emergency extension has not been extended previously. IHDA justified the emergency procurement by stating it lacks in-house staff with the specialized expertise required for executive-level search functions and that the positions must be filled urgently to support agency-wide and mission-critical initiatives related to affordable housing financing throughout Illinois. The document indicates no competitive procurement is in process to replace this emergency contract. The APO signature on the document is dated November 25, 2025, with the CPO signature line remaining blank, indicating the extension awaits final chief procurement officer approval.
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EMERGENCY PURCHASE EXTENSION APPROVAL
State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page 1 of 3
Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.
Zip: 90067State: CACity: Los AngelesAddress: 1900 Avenue of the Stars, Suite 1500
Vendor: Korn Ferry (US) (Inc).
Zip: 60601State: ILCity: ChicagoAddress: 111 E. Wacker Drive, Suite 1000
Requesting Agency: HDA - Housing Development Authority Division: Chicago, Illinois
Extension Justification BidBuy Reference #: 26-551HDA-LEGAL-B-50213
Amount of original contract: $ 124,400
Actual or Estimated: Actual
Original BidBuy Reference #: 26-551HDA-EXECC-B-49300
Original Emergency Term Start Date:9/11/2025 Original Emergency Term End Date: 12/9/2025
Expected Extension Start Date: Dec 10, 2025 Expected Extension End Date: Feb 28, 2026
Amount of extension contract: $ 124,400 Actual or Estimated: Actual
Is there BEP participation on this contract? If no, explain why
There are 11 BEP vendors registered under NIGP 958-74. IHDA has researched these 11 vendors and determined they do not meet IHDA's emergency executive level recruiting needs.
Has this emergency contract been extended before? Please detail in the space below:
BidBuy Reference # Amount Start Date End Date
N/A $0.00
$0.00
$0.00
1. Provide detail about the events that led the agency to conduct an emergency procurement:
Both the Director of Human Resources position and the Chief Information Officer position became unexpectedly vacant at about the same time. Both of these positions are key executive level positions within IHDA 's leadership and reach every department.
Currently, IHDA is working on several agency wide and other initiatives related to its mission of financing affordable housing throughout the State of Illinois that require these leadership positions to be filled urgently by qualified candidates. IHDA does not have the staff in-house to perform the type of executive level search functions as is required to fill the positions of Director of Human Resources and the Chief Information Officer.
2. What is the scope of work of the initial emergency contract? Please detail below:
Services include identifying, screening and interviewing executive level candidates with the expertise and experience in these
Emergency Purchase Extension Approval v.25.2 Page 2 of 3
Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.
Zip: 90067State: CACity: Los AngelesAddress: 1900 Avenue of the Stars, Suite 1500
Vendor: Korn Ferry (US) (Inc).
Zip: 60601State: ILCity: ChicagoAddress: 111 E. Wacker Drive, Suite 1000
Requesting Agency: HDA - Housing Development Authority Division: Chicago, Illinois two positions.
3. Does this extension change the scope of work? Yes No If yes, please detail below:
N/A
4. Provide justification for extending the original emergency contract:
The interviewing of candidates has begun but will not be completed by 12/9 requiring the need for the extension. This emergency extension is for time only. There is no change to the original NTE of $124,400.
5. Does this emergency contract correct or eliminate the emergency condition?
Yes No Please detail:
6. Explain why the need cannot be met through a competitive procurement process.
Currently, IHDA is working on several agency wide and other initiatives related to its mission of financing affordable housing throughout the State of Illinois that require these leadership positions to be filled urgently by qualified candidates.
7. Is a competitive procurement in process to replace this emergency contract?
Yes No Status:
8. What is the effect of a denial of this extension request?
If this extension is denied, IHDA will not be able to complete its interview process and candidate search for these two vacant positions.
Emergency Purchase Extension Approval v.25.2 Page 3 of 3
Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.
Zip: 90067State: CACity: Los AngelesAddress: 1900 Avenue of the Stars, Suite 1500
Vendor: Korn Ferry (US) (Inc).
Zip: 60601State: ILCity: ChicagoAddress: 111 E. Wacker Drive, Suite 1000
Requesting Agency: HDA - Housing Development Authority Division: Chicago, Illinois
BidBuy Reference #: 26-551HDA-LEGAL-B-50213
Signatures below cannot be delegated.
APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.
APO Signature: Date: Nov 25, 2025
SPO Signature
SPO Signature: Date:
CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.
Based upon my review, I approve the Agency to proceed with the following changes:
CPO Signature: Date:
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