Emergency Purchase Extension 2 JPMC S2S Tracking System APO signed.pdf

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2

Zip: 33306State: FLCity: Fort LauderdaleAddress: 3101 N Federal Highway Suite 400

Vendor: BiotrackTHC dba Bio-Tech Medical Software dba Forian

Zip: 60661State: ILCity: ChicagoAddress: 555 W Monroe St. 5th Floor

Division: Cannabis Regulation Oversight OfficeAgency/University: Department of Financial and Professional Regula

Extension Justification Reference #: 23-440DFPR-SECRE-R-137473

Original Emergency Term Start Date: Aug 1, 2021 Original Emergency Term End Date: 07/31/2022

Amount of original: 300000 Actual or Estimated*: Estimated *

Expected Extension Start Date: Aug 1, 2022 Expected Extension End Date*: Dec 31, 2023

Amount of extension expenditure: 425000 Actual or Estimated*: Estimated *

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

Vendor shall provide licensing, maintenance, and hosting of the state's Seed to Sale (S2S) Inventory Tracking System. The S2S system is a cloud-based vendor-hosted centralized system solution that tracks the state's regulated cannabis products from 'seed' and a licensed cultivator to 'sale' at a licensed dispensary. The S2S system also tracks the inventory purchases/transactions. If Medical cannabis inventory, patient and/or caregiver status validation must provided along with the permitted amount of cannabis available for purchase. Cannabis transportation information and shipping manifests will also be tracked and accepted. Inventory registrations, data reporting, audit trail, and training to system users will be provided.

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

The scope of supplies and services provided in the original emergency will remain the same for the emergency extension and also include statutorily required developments within the System of 1. Transporter Registration Certificates, 2. Community College Requirements, 3. State Holds- the ability for the state to place a digital hold on product lots or lineages (added consumer safety), 4.

Inventory adjustment - restrictions for cannabis business operators so that they cannot adjust lots once they have been tested, 5. All cannabis business entities should be able to manifest product, 6. Agency data reporting, and 7. End Stage testing. Each development item listed is anticipated to be smaller scale, one-time deliverables, and will not result in any material changes to the contractual supplies and services. If any contractual modifications are needed, it is anticipated they would only impact the pricing terms. However, IDFPR has anticipated some of these changes within the contract's estimated total contract amount.

Currently, a competitive JPA procurement is being drafted with IDFPR taking the lead. The State of Illinois agencies that are responsible for the regulatory oversight of the State's cannabis programs and current users of the Seed to Sale Inventory Tracking System have all been active participants in the research and drafting of this competitive Joint Purchase procurement. This competitive Joint Purchase is the most viable and valuable procurement method. Due to the complexity and timing of this procurement, an emergency extension is still required to maintain these products and services to prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues. If the new solution is fully implemented prior to the end date term of this emergency extension request, IDFPR will execute the Termination of Convenience clause in the emergency contract to eliminate contract redundancy for the same services.

Extension Page 2 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2

Zip: 33306State: FLCity: Fort LauderdaleAddress: 3101 N Federal Highway Suite 400

Vendor: BiotrackTHC dba Bio-Tech Medical Software dba Forian

Zip: 60661State: ILCity: ChicagoAddress: 555 W Monroe St. 5th Floor

Division: Cannabis Regulation Oversight OfficeAgency/University: Department of Financial and Professional Regula

Was authorization to proceed verbally given? No Yes NA

Who authorized the work? Christopher Brinkmeyer

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination.

*Estimated end date and cost will be reported later.

Signatures Reference #: 23-440DFPR-SECRE-R-137473

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: IDFPR Agency Purchasing Officer (APO)

Printed Name: Brandon Purcell Date: Jul 13, 2022

CPO Signature

Based on my review, I authorize the Agency to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency to proceed with the following changes:

Approved CPO Signature: Date:

Page of

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2 Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination.

*Estimated end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

CPO Signature 11.0.0.20130303.1.892433.887364

Currently, a competitive JPA procurement is being drafted with IDFPR taking the lead. The State of Illinois agencies that are responsible for the regulatory oversight of the State's cannabis programs and current users of the Seed to Sale Inventory Tracking System have all been active participants in the research and drafting of this competitive Joint Purchase procurement. This competitive Joint Purchase is the most viable and valuable procurement method. Due to the complexity and timing of this procurement, an emergency extension is still required to maintain these products and services to prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues. If the new solution is fully implemented prior to the end date term of this emergency extension request, IDFPR will execute the Termination of Convenience clause in the emergency contract to eliminate contract redundancy for the same services.