Emergency Message board licenses SOW.pdf

STATEMENT OF WORK

Electronic Message Board User Licenses

1. Background.

VA Greater Los Angeles Healthcare system is looking to procure 25 user licenses for the electronic message boards.

2. Scope.

This Contract is to provide 25 user licenses for electronic message boards; messaging suite.

3. Place of Performance

VA West Los Angeles-11301 Wilshire Blvd.

Bldg 222, Los Angeles CA 90073

4. PERIOD OF PERFORMANCE

Base year with 4 1-year options

5. Contractor Tasks

Contractor will provide the following:

25 user licenses for electronic message board that will allow gps tracking, equipment management, and alerts. Licenses must be compatible with All traffic solutions message boards and software.

6. Hours of Coverage and Holidays.

Site access is 7:00am to 4:00pm Monday-Friday. All afterhours access will need to notify

VAPD dispatch @ 310-268-4524.

If a site visit to VAGLA is needed, the Contractor shall confer with the VA POC for instructions/procedures; means of access to premises and building.

In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as

“Legal Federal official holidays”:

New Year’s Day: January 1

Martin Luther King ‘s Birthday: Third Monday in January

President’s Day: Third Monday in February

Memorial Day: Last Monday in May

Juneteenth Independence Day: June 19

Independence Day: July 4

Labor Day: First Monday in September

Columbus Day: Second Monday in October

Veterans Day: November 11

Thanksgiving Day: Fourth Thursday in November

Christmas Day: December 25

6.1. Delegation of Authority

No additional service shall be provided without the approval from the Contracting Officer

(CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.

7. Identification, Check-in, Parking, and Smoking Regulations.

Identification

The vendor's employees shall wear visible identification at all times while on VAGLAHCS premises. Contractor employees shall report to VA Police upon entry to the VAGLAHCS facility to get a visitor badge. Contractor employees are required to be escorted by the POC or designee’s office once on campus prior to commencement of work. During emergencies contractor personnel shall check in with VAGLAHCS Police if the VAGLAHCS POC or designee is not available.

Parking

It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The

Contractor assumes full responsibility for any parking violations.

Smoking

Veterans Health Administration (VHA) Directive 1085, dated March 5, 2019, provides a comprehensive smoke-free policy for patients, visitors, contractors, volunteers, and vendors, at the Department of Veterans Affairs (VA), Veterans Health Administration (VHA) health care facilities. This updated VHA directive implements a smoke-free policy for patients, visitors, contractors, volunteers, and vendors at VA health care facilities, as defined in this directive, based on scientific evidence regarding the adverse health effects of secondhand and thirdhand smoke exposures.

The Assistant Deputy Under Secretary for Health for Administrative Operations (10NA) and the Assistant Deputy Under Secretary for Health for Clinical Operations (10NC) are responsible for the contents of this directive. Questions may be referred to VHA Smoke Free:

vhasmokefree@va.gov.

This VHA directive is scheduled for recertification on or before the last working day of

March 2024. This VHA directive will continue to serve as national VHA policy until it is recertified or rescinded.