Emergency HVAC.pdf

SAP

State of South Carolina

Notice of

Emergency Procurement

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400029531 03/10/2026

TERESA LIVINGSTON

8038965310 livingstont@sctechsystem.edu 111 Executive Center Drive, Enoree Building Columbia SC 29201-3734

DESCRIPTION: Emergency Replacement HVAC System

USING GOVERNMENTAL UNIT: State Board for Technical and Comprehensive Education

Notice of Emergency Procurement

The State Board for Technical and Comprehensive Education (SBTCE)/SC Technical College System in accordance with §11-35-1570 (B) of the SC Consolidated Procurement Code, and in accordance with Regulation 19-445.2110 is announcing the award of an emergency procurement to Cullum

Services, Inc. to provide HVAC equipment at the Workforce Training Center (WTC) at 1090 Newton

Way, Summerville, SC.

This Emergency Procurement has been put in place in order to avoid a potential threat to public health, welfare, or safety of the trainees and SBTCE Employees.

Describe the nature of the emergency condition and the resulting immediate threat to public health, welfare, critical economy and efficiency, or safety that this procurement responded to: Numerous issues and failed repair attempts to the HVAC rooftop equipment at the TTC - Workforce Training Center has led to the emergency determination that new HVAC equipment is needed. These issues have led to temperatures reaching 85-90 degrees in some areas of the building, with 2 rooftop units not running at all. These conditions are not only unsafe but also interrupt critical training operations, an initiative essential to regional economic development and workforce readiness.

Describe the facts and circumstances giving rise to the above describe emergency condition and threat: The HVAC equipment at the Workforce Training Center (WTC) at 1090 Newton Way, Summerville, is original to the building and is 20 years old. Over the last several years, equipment has failed and attempts at repairs have become more costly and difficult, with many parts now being obsolete. Two of the five rooftop units have completely failed, with estimates to repair over $100K per unit. Rather than continue this course, SBTCE decided to replace the five RTUs and retrofit the failed

VAVs to limit the disruption and damage to the building.

Agency has contracted with Emergency Vendor for the supplies, services, information technology, or construction described below per S.C. Code Ann. §11-35-1570 and S.C. Regulation 19-445.2110, Emergency Procurement.

Basis for Selection of the Vendor – An engineering company (DWG Engineering Consultants) was hired to prepare specs and drawings for the project. These were sent to four qualified preselected vendors to provide an expedited quote for the services. The lowest bidder, with the ability to expedite services to meet emergency needs, was awarded the project.

Description of supplies, services, information technology, or construction: Five RTUs are being replaced, and forty-four VAVs are being retrofitted with RIRO kits. This will ensure that all failed equipment has been replaced. Total cost of this work: $900K-950K.

This notice is being posted in the South Carolina Business Opportunities (SCBO) for at least 10 business days as required by SC Code 11-35-4210 (1) (c) Right to Protest

SECTION 11-35-4210. Right to protest; procedure; duty and authority to attempt to settle;

administrative review; stay of procurement.

(1) Right to Protest.

(c) Any actual or prospective bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the intended award or award of a contract pursuant to Section 11-35-1560 or

Section 11-35-1570 shall notify the appropriate chief procurement officer in writing of its intent to protest within five business days of the date that award or notification of intent to award, whichever is earlier, is posted in accordance with this code. Any actual or prospective bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the intended award or award of such a contract and has timely notified the appropriate chief procurement officer of its intent to protest, may protest to the appropriate chief procurement officer in the manner stated in subsection (2) within fifteen days of the date award or notification of intent to award, whichever is earlier, is posted in accordance with this code; except that a matter that could have been raised pursuant to sub item (a) as a protest of the solicitation may not be raised as a protest of the award or intended award of a contract.

Chief Procurement Officer -Materials Management Office

1333 Main Street, Suite 700 -Columbia, SC 29201

E-mail: protest-mmo@mmo.state.sc.us mailto:protest-mmo@mmo.state.sc.us