Emergency_FEMA_TC.pdf

This is an Invitation for Bid (IFB) document for the Pasadena Water & Power (PWP) Maintenance Yards EV Charger Expansion project, a competitive sealed bid procurement by Pasadena Water & Power, a department of the City of Pasadena in Los Angeles County, California. The project requires construction and installation of comprehensive electric vehicle charging infrastructure at PWP's maintenance yards located at 311 W Mountain Street, Pasadena, California 91103, including 56 single-port 80-ampere Level 2 EV chargers with pedestals, one 600-kilowatt DC fast charging power cabinet with two dual-port satellite dispensers, three transformers, three distribution switchboards, one service main switchboard, cable trays, conduits, cables, bollards, parking lot striping, and arc flash hazard analysis with appropriate labeling. The City has obtained all required construction permits and will furnish certain major electrical equipment under separate procurement, requiring the contractor to coordinate receipt, handling, installation, and commissioning of owner-furnished equipment. Sealed electronic bids are due by 2:00 p.m. on Thursday, April 16, 2026, with questions submitted by April 2, 2026, at 2:00 p.m. The contract award will be made to the lowest responsive and responsible bidder with an initial contract term of one year from execution and a maximum performance schedule of 180 working days from Notice to Proceed, with liquidated damages of $1,500 per day for failure to meet the delivery deadline.

Qualified bidders must hold a Class A General Engineering, Class B General Building, or C-10 Electrical Contractor license and submit five completed projects of similar scope and size. Bidders must submit a 5 percent electronic bid bond and lump-sum pricing for the complete construction project. The procurement is subject to prevailing wage requirements under California Labor Code Section 1720 et seq., Davis-Bacon and Related Acts compliance for EPA-funded grants, Contract Work Hours and Safety Standards Act overtime provisions, and federal domestic preference provisions. All contractors and subcontractors must register with the California Department of Industrial Relations and comply with the Pasadena Living Wage Ordinance and City minimum wage requirements. Contractors must possess a current Pasadena Business License and submit Material and Labor Bonds at 50 percent of the contract price and Faithful Performance Bonds as required, along with proof of insurance meeting City construction standards prior to contract award. Additional required submissions include a Unique Entity Identifier from SAM.gov, Subcontractor Listing, Relevant Experience Form, Declaration of Noncollusion, and compliance certifications including federal lobbying disclosures. Optional State of California Department of General Services Small and Micro Business Certification eligibility is available. The contract documents do not specify an overall budget range or incumbent vendors; the project budget and award value are determined by the lowest responsive and responsible bid, with contractor total compensation not to exceed a maximum amount to be established in the contract documents and requiring prior City Council authorization for any overages.