Emergency FEMA TC File Summary

This file appears to be an emergency document related to FEMA Technical Assistance for the City of Pasadena Public Works Department, Building Systems and Fleet Management Division's vehicle decals and markings procurement. The solicitation seeks exterior-grade automotive vinyl materials including 2-inch black vinyl lettering and numbers (800 letters and 400 numbers), City seal decals in 8-inch and 4-inch sizes (75 and 150 units respectively), safety decals such as "Fire Extinguisher Inside," "Vehicle Makes Wide Turns," and "Frequent Stops" (75, 50, and 50 units respectively), miscellaneous custom decals (50 units), and routine delivery fees (25 units) to support the City's municipal fleet of approximately 1,200 vehicles and equipment units. Materials must meet specifications for cast vinyl comparable to 3M Scotchcal 180 Series for non-reflective applications and 3M Scotchlite 680 Series for reflective decals, with minimum 5-7 year outdoor durability and pressure-sensitive adhesive backing. The question submission deadline is April 6, 2026 at 2:00 PM, with bid submission due April 20, 2026 at 3:00 PM via the City's eProcurement Portal. Standard delivery is required within 5-7 business days for commonly used decals and 1-2 weeks for specialty metallic decals. The contract term is five years from execution date with no optional extensions.

Award will be made to the lowest responsive and responsible bidder based on evaluation criteria including material quality, bidder capability, financial resources, character and reputation, and performance history with the City. The procurement includes federal compliance requirements applicable to HUD-assisted projects, including Davis-Bacon Act prevailing wage provisions and Section 3 employment requirements with benchmarks of 25 percent of total labor hours by Section 3 workers and 5 percent by Targeted Section 3 workers, with Section 3 compliance evaluated at 15-25 percent of total available award points. All bidders must submit a Vendor Questionnaire, Declaration of Non-Collusion, federal certifications, Unique Entity Identifier from SAM.gov, and a bid bond of 5 percent of total bid price. Vendors must hold a City of Pasadena Business License and comply with Equal Employment Opportunity provisions and applicable wage ordinances. A sales tax adjustment of 1.75 percent applies for qualifying local bidders. Payment will be made only for items actually ordered and accepted, with the City retaining five percent of the contract amount until the Labor Standards Enforcement File is completed and final clearance is issued.