Emergency Extention DHS B-53287 Mabley Mold Issue - approved.pdf

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.26.1 Page 1 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60950State: ILCity: MantenoAddress: 1725 N Boudreau Rd

Vendor: Nichols Enterprises, LLC

Zip: 61021State: ILCity: DixonAddress: 1120 Washington Avenue

Requesting Agency: DHS - Human Services Division: Mabley Developmental Center

Extension Justification Original BidBuy Reference #: B- 52446

Emergency Extension BidBuy Reference #: B- 53287

Amount of original contract: $ 125,000

Actual or Estimated: Estimated

Original Emergency Term Start Date:May 11, 2026 Original Emergency Term End Date: Aug 8, 2026

Expected Extension Start Date: Aug 9, 2026 Expected Extension End Date: Nov 30, 2026

Amount of extension contract: $ 122,803.5 Actual or Estimated: Estimated

Is there BEP participation on this contract? If no, explain why

Search of NIGP service code 990-30 found no BEP certified vendors for subcontracting opportunities. Once the set-up of the air scrubbers was complete, there were no other services to be considered for subcontracting.

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

$0.00

$0.00

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

On 04/30/2026, the Vendor was on-site to do a follow-up air quality test in all buildings due to a previous emergency of mold detection. On 05/04/26 the Center was received the results of testing from Vendor with findings of poor air quality due to mold detection. It was recommended that the air scrubbers be brought into the seven (7) affected homes due to elevated levels of mold.

2. What is the scope of work of the initial emergency contract? Please detail below:

Emergency Purchase Extension Approval v.26.1 Page 2 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60950State: ILCity: MantenoAddress: 1725 N Boudreau Rd

Vendor: Nichols Enterprises, LLC

Zip: 61021State: ILCity: DixonAddress: 1120 Washington Avenue

Requesting Agency: DHS - Human Services Division: Mabley Developmental Center

The vendor will provide air scrubbers for the Center's seven (7) residential homes where mold has been detected at elevated levels.

3. Does this extension change the scope of work? Yes No If yes, please detail below:

Original BidBuy Reference #: B- 52446

4. Provide justification for extending the original emergency contract:

The air scrubbers are needed to treat mold and improve air quality in resident homes through the end of the cooling season.

The health and safety of the individuals who reside in the homes would be in jeopardy without them.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

This need will reoccur each cooling season until CDB replaces the HVAC units in the residential homes. At this time, there is no timeline of when this project will be completed.

6. Explain why the need cannot be met through a competitive procurement process.

This was an emergency situation that needed immediate action and need will end when cooling season is over. The Facility did not consider an Invitation for Bid (IFB) earlier in the year because there was a possibility CDB would be completing the replacement of the HVAC units this summer.

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status:

An IFB was not considered for the extension period because it could have caused the Facility to pay another set-up/tear down fee. If the units are not replaced by early next year, the Facility will bid out the services for 2027 cooling season.

8. What is the effect of a denial of this extension request?

The Center will not have the services needed to treat the mold and improve air-quality in residential homes.

Emergency Purchase Extension Approval v.26.1 Page 3 of 3

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60950State: ILCity: MantenoAddress: 1725 N Boudreau Rd

Vendor: Nichols Enterprises, LLC

Zip: 61021State: ILCity: DixonAddress: 1120 Washington Avenue

Requesting Agency: DHS - Human Services Division: Mabley Developmental Center

Original BidBuy Reference #: B- 52446

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date: Jul 14, 2026

SPO Signature

SPO Signature: Date: Jul 17, 2026

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

CPO Signature: Date: Jul 22, 2026

Page of

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 26.1

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.26.1 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364