Embassy Dili - Supply of LGF Uniforms - Statement of Work.pdf

Statement of Work (SOW) Procurement of Local Guard Force Uniforms

1. Background The U.S. Embassy Dili requires the provision of uniforms and related accessories for its Local Guard Force (LGF) personnel. Uniforms must be durable, professional in appearance, and suitable for year-round use in Dili’s climate.

2. Scope The contractor shall supply and deliver the uniform items listed below in the specified quantities. All items must meet or exceed the minimum quality and specification requirements outlined in this SOW.

3. Requirements

3.1 Uniform Items and Quantities

No. Item Description Quantity (each)

1 FAIRWIN Tactical Belt or equivalent 100

2 MAGCOMSEN Polo Shirt or equivalent - Black color 20

3 MAGCOMSEN Polo Shirt or equivalent - Navy Blue color

4 MAGCOMSEN Polo Shirt or equivalent - gray color 220

5 American US Flag 30L Military Tactical Backpack or equivalent

6 Rapid Dominance USA American Flag 6 Panel Caps Hats or equivalent

7 American US Flag Jacket Coat Tactical Thermal Warm Comfy or equivalent

8 5.11 Tactical Men's Speed 3.0 Coyote Side Zip Tactical Boots or equivalent

9 5.11 Tactical Duty Ready Basic Crew Socks or equivalent

10 5.11 Tactical Icon Pants or equivalent 100

11 Jersey Tee – blue color or equivalent 100

Note:

Specific size requirements for all uniform items will be provided to the contractor by the Contracting Officer after award of the contract.

3.2 Technical Specifications

• All uniform items must be new, unused, and of commercial quality suitable for security personnel.

• Shirts, pants, and jackets must be made of durable, breathable, and colorfast fabric appropriate for the local climate. Fabric must meet or exceed ISO colorfastness to washing and ISO tensile strength or equivalent standards.

• Boots must be tactical, slip-resistant, water-resistant, and constructed to meet or exceed Standard Specification for Performance Requirements for Protective (Safety) Toe Cap Footwear or equivalent.

• All items must be available in a full range of sizes as specified by the Contracting Officer after award.

• All items must be free of manufacturer defects, with no loose threads, faulty zippers, or damaged components.

• All items must meet the quality standards of the U.S. Department of State and be suitable for daily use in a security environment.

• The contractor shall provide certificates of compliance or manufacturer’s quality assurance documentation upon request.

• The contractor shall provide samples of completed garments digitally upon request, including during order finalization post award.

3.3 Labeling and Marking Requirements

• Polo Shirts:

• Must have a printed USA flag on the right shoulder sleeve.

• Must have the U.S. Embassy logo with the words "LOCAL GUARD FORCE" under the logo on the left pectoral muscle.

• Jersey Tee (blue color):

• Must have the black and white Diplomatic Security Service logo on the left pectoral muscle.

• Must have the wording "DIPLOMATIC SECURITY SERVICE" printed on the back of the shirt.

• Reference Images:

• The contractor shall refer to the attached images for guidance on the required placement, appearance, and style of all logos and markings. All uniform items must match the visual references provided in the attachment. Contractor shall engage with Contracting Officer to discuss and provide digital samples of completed garments prior to order finalization.

3.4 Labeling and Packaging

• Each item must be individually packaged and labeled with the size and item description.

• Packaging must protect items from damage during shipping and storage and be suitable for long-term storage in a tropical climate.

3.5 Delivery

• Delivery shall be made to the U.S. Embassy Dili, Timor-Leste, within 180 days after receipt of order (ARO).

• The contractor shall coordinate delivery with the Contracting Officer and provide advance notice of shipment.

3.6 Inspection and Acceptance

• The Contracting Officer will inspect all items upon delivery for compliance with specifications and quality standards.

• Any items not meeting the specifications or quality standards will be rejected and must be replaced at no additional cost to the U.S. Government.

4. Quality Assurance

• The contractor must ensure all items conform to the specifications and are free from defects.

• The contractor shall provide samples for approval prior to full production, if requested by the Contracting Officer.

• The contractor shall maintain a documented quality control process to ensure consistency and compliance with all requirements.

5. Payment Terms and Conditions Payment shall be made after full delivery and completion of all items and services required under the Scope of Work. Payment will be made on a Net 30 basis from the date of receipt of a proper invoice and acceptance of services.

6. Point of Contact Points of contact for this contract is:

1. Embassy Contact: Zelia de Rego, Procurement Supervisor, DoregoZA@state.gov

2. Contracting Officer: Ian Oates, GSO, oatesik@state.gov mailto:oatesik@state.gov