EM_RFP_Fee_Schedule_2-17-23.xlsx

This is a fee schedule document for RFP No. 23-0509-RFP issued by Pinellas County, Florida, for Emergency Management Shelter Staff and Clinical Behavioral Health Staff Support Services. The RFP seeks qualified organizations to provide emergency shelter staffing and behavioral health support during disasters or states of emergency. The primary staffing allocation includes 100 shelter staff and 25 behavioral health staff on a seven-day deployment schedule, with the option to expand to 50 additional shelter staff and 10 additional behavioral health staff. The county anticipates potentially opening up to 25 shelters to support 64,000 residents during worst-case scenarios such as a Category 5 hurricane. The pre-proposal conference was scheduled for March 23, 2023, via Microsoft Teams, with a question submission deadline of March 24, 2023, and a proposal submission deadline of April 4, 2023, at 3:00 pm via OpenGov. The initial contract term is 36 months with one potential 24-month extension option.

The fee schedule specifies all-inclusive hourly rates for 12-hour shift work, encompassing travel and incidentals. Rates for both regular and overtime hours for shelter staff and behavioral health staff were to be completed by bidders; the provided document shows placeholder values. The evaluation criteria allocate 250 points (25%) for qualifications, 300 points (30%) for approach, 300 points (30%) for statement of work, and 150 points (15%) for compensation. The procurement is supported by FEMA grant funding, which imposes comprehensive federal compliance requirements including equal employment opportunity, non-discrimination practices, workplace safety standards, and strict procurement regulations. Contractors must demonstrate expertise in shelter operations, mental health support, trauma-informed care, harm reduction principles, and de-escalation tactics, with staff capable of working effectively in high-stress emergency environments.