NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION

NATIONAL WEATHER SERVICE

WEATHER FORECAST OFFICE LANDSCAPE MAINTENANCE SERVICES IN

SANTA TERESA, NEW MEXICO

STATEMENT OF WORK

1. PLACE OF PERFORMANCE

The contractor shall be responsible for satisfactorily managing and performing programs for landscape maintenance services as specified herein at the following location:

National Weather Service Weather Forecast Office (WFO) El Paso

7955 Airport Road Santa Teresa, New Mexico 88008

2. METEOROLOGIST IN CHARGE (MIC)

Alternate: , Electronic System Analyst (ESA), *The official is referred to throughout the specifications as the “MIC”.

3. LEGAL REQUIREMENTS AND PERMITS

The vendor must procure and maintain at his/her expense, all necessary permits and licenses for the conduct of operations under any order resulting from this Request for Quotation, and hereby agrees to comply with all applicable municipal, State and Federal regulations. This includes Title 7, Chapter 6, Section 136 of the United States Code, Insecticides and Environmental Pesticide Control. All personnel handling pesticides or herbicides will be certified and licensed in the state in which the work is to be performed. All pesticides and/or herbicides will be authorized/approved for use by each state in which the work is to be performed.

4. SUPERVISOR AND LABOR

The Contractor’s supervisor shall be in charge of the work on behalf of the Contractor. The Contractor shall enforce strict discipline and good order among the Contractor’s employees. The Contractor shall exercise the necessary supervision and control to prevent Contractor’s employees from violating any rules and regulations. The Contractor will notify staff of their presence on property.

5. CONDUCT OF WORK

The Contractor should bring any noted defect, disease, or insect infestation of the grounds to the attention of the MIC or designated Alternate. Services under this contract must be performed in such a way that there will be no interruption to or interference with, the normal operation of Government business on the premises. The Contractor will exercise all due caution to ensure accidents or injuries do not occur. The Contractor will take care not to damage any part of the facilities. Damage caused by contractor to facility will be repaired/corrected at Contractor’s expense.

6. DESCRIPTION OF SERVICES

The Contractor shall be responsible for satisfactorily managing and performing exterior landscape maintenance services on the approximate five (5) acres of the NWS WFO located at 7955 Airport Road, Santa Teresa, New Mexico. Exterior grounds consist of rocky, sandy, or river rock landscape, native grass areas, gravel, plant beds, parking lot, walks, driveways and curb and is broken into two major sections: natural desert areas, which are 40% of the grounds, and manicured areas, which are 60% of the grounds. The natural desert areas do not require landscaping except as outlined in C.1. The manicured areas do require maintenance and the Contractor must provide all labor, tools, equipment, supervision, herbicides, transportation and any other services necessary, to maintain the landscaping and grounds in such a manner to present a neat and well maintained appearance.

All products used are to be environmentally friendly and Material Safety Data Sheets (MSDS) of these products will be supplied to the MIC for approval. The products are to be non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green environment.

The MSDS must be provided by the contractor to the MIC or Electronic Systems Analyst where the information will be kept on file in accordance with applicable guidelines of the Occupational Safety and Health Administration (OSHA) Hazard Communications Standard.

Requirements pertaining to recordkeeping will be strictly followed, with copy(s) provided to MIC as necessary and upon request.

The Contractor shall provide landscaping services to the manicured areas by completing the following tasks:

a. Clean/weed Improved, Semi-Improved Grounds and Native Grassed Areas. Cleaning and weeding of areas, to include dirt/sandy, river rock and graveled areas, must be completed as per schedule. Rake all rocked edge areas and dirt/sandy areas to ensure a clean appearance. All manicured grounds and native grassed areas must look well manicured upon completion of monthly services. This task should take place monthly (around the 15th of the month) during the entirety of the period of performance.

b. Edging. Edging will include removal of vegetation/debris from the perimeter around the National Weather Service property, inside Radar/Satellite compounds, fences lines, the cracks in sidewalks, driveways, and curbs plus five (5) feet out from all graveled/river rock areas on the grounds, the sidewalks, as well as ten (10) feet out from gravel and asphalt surrounding the Upper Air building. This task should take place monthly (around the 15th of the month) during the entirety of the period of performance.

c. Remove Debris/Police Grounds. The Contractor shall perform a general litter patrol on the manicured grounds. Responsibilities will include, but will not be limited to, the removal and offsite disposal of all natural debris (e.g. tree limbs, dry brush, rodent habitats, dead animals, etc.) and manmade debris (e.g. trash, debris resulting from services, etc.). All vegetation clippings must be properly removed and disposed of offsite. Sidewalks and paved areas must be cleaned of all rocks and debris. Parking Lots/areas, walks, curb-gutter, sidewalks and concrete flat-work must be kept debris free (e.g. vegetation debris, rocks, dust and dirt). This task should take place monthly (around the 15th of the month) during the entirety of the period of performance.

C.1. The contractor shall perform a general litter patrol of the natural desert grounds inclusive of the removal and offsite disposal of dead plants and dead animals. This task should take place monthly (around the 15th of the month) during the entirety of the period of performance.

d. Trimming and Pruning. The Contractor shall maintain a neat and well maintained appearance of all plants, cacti, shrubs, and trees (e.g. mesquite, yucca, ocotillo, pricky pair cactus), by proper pruning, clipping, and pinching back so as to not block security cameras and to maintain at least a foot clearance around trees, shrubs, river rock areas, sandy landscaped areas and gravel areas, buildings, fences, sidewalks, poles, posts, fire hydrants, parking lot bumper blocks, boulders, road shoulders and other fixed obstacles while maintaining the shape of the vegetation. Contact MIC, Electronic Systems Analyst (ESA), or Alternate prior to removing any blooms on natural vegetation. Damage to trees, cacti and shrubs from trimming must be repaired by the contractor. This should take place four (4) times a year (around the 15th of the month), once in February, May, August and November unless a natural weather/climate event occurs that dictates the necessity to perform the service in an off month.

e. Weed Control/Preventer. The Contractor must keep all manicured grounds (including semi-improved and native grassed areas), shrub beds, cacti beds, river rock and graveled areas and all other adjacent areas free of weeds upon completion of monthly services through both physical and chemical means. Any herbicides must be applied by certified or licensed personnel.

This should take place seven (7) times a year, once per month (around the 15th of the month) in the following months: April, May, June, July, August, September and October.

f. Fire Ant Control. The Contractor must provide fire ant control on the grounds. This should take place seven (7) times a year, once per month (around the 15th of the month) in the following months: April, May, June, July, August, September and October.

7. INVOICING

The vendor will bill on a monthly basis in arrears via the Invoice Processing Platform (IPP) (see contract for details). All pertinent copies of completed forms shall accompany monthly invoices.

8. PERIOD OF PERFORMANCE

The base period of performance will run from 07/01/2026 - 06/30/2027 with the potential to exercise four one-year option years assuming the Government need continues and the contractor is performing satisfactorily.

Option Year 1: 07/01/2027 - 06/30/2028 Option Year 2: 07/01/2028 - 06/30/2029 Option Year 3: 07/01/2029 - 06/30/2030 Option Year 4: 07/01/2030 - 06/30/2031

9. OBSERVANCE OF LEGAL HOLIDAYS AND SITE CLOSURE INFORMATION

The Contractor shall observe the following Federal holidays, plus any other day off work as designated by Federal Statute, Executive Order, or Presidential proclamation:

● New Year’s Day

● President’s Day

● Martin Luther King’s Birthday

● Memorial Day

● Juneteenth National Independence Day

● Independence Day

● Labor Day

● Columbus Day

● Veteran’s Day

● Thanksgiving Day

● Christmas Day

When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the MIC. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the contractor is instructed to contact the MIC or Alternate for guidance.